PRESOL | S | Laundry Service at the Cheyenne River IHS Hospital in Eagle Butte South Dakota

FBO DAILY ISSUE OF OCTOBER 02, 2010 FBO #3234
SOLICITATION NOTICE

S -- Laundry Service at the Cheyenne River IHS Hospital in Eagle Butte South Dakota

Notice Date: 9/30/2010
Notice Type: Combined Synopsis/Solicitation
NAICS: 812332 — Industrial Launderers
Contracting Office: Department of Health and Human Services, Indian Health Service, Aberdeen Area Office, Federal Building, 115 4th Avenue SE, Aberdeen, South Dakota, 57401
ZIP Code: 57401
Solicitation Number: RFQ-11-041
Archive Date: 10/29/2010
Point of Contact: Tiffany P Marks, Phone: 605-226-7356
E-Mail Address: tiffany.marks@ihs.gov
(tiffany.marks@ihs.gov)
Small Business Set-Aside: Total Small Business
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted under Simplified Acquisition procedures pursuant to the authority of FAR Subpart 13.5, Test Program for Certain Commercial Items (10 U.S.C. 2304(g) & 2305 & 41 U.S.C. 253(g) & 253a & 253b), FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994 (Public Law 103-355)), & FAR 37.4, Non-personal Health Care Service (10 U.S.C 2304 & 41 U.S.C. 253). This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Aberdeen Area Indian Health Service (IHS) intends to award a firm fixed-price purchase order in response to Request for Quotation (RFQ) RFQ-11-009. The solicitation documents & incorporated provisions & clauses are those in effect through Federal Acquisition Circular 2005-16. The associated North American Industry Classification System code is 621112. PRICE SCHEDULE: Rough Linen Work 25,200 lbs @ $ ___________________ per lb = tiny_mce_marker_______________________. Flat Work 29,000 lbs @ $ ___________________ lb = tiny_mce_marker_______________________. Finish Work 20,000 lbs @ $ ___________________ lb = tiny_mce_marker_______________________. Mops 12,000 lbs @ $ ___________________ lb = tiny_mce_marker_______________________. The quoted "unit price" must be an all-inclusive cost. All "inclusive unit price" is defined to include travel, lodging, per diem, fringe benefits, federal, state and local taxes (contact the local Tribal TERO Office to see if taxes are applicable), plus all other costs pertinent to the performance of this purchase order. Scope of Work - Purpose of Contract: The services specified in the Specifications shall be performed by the Contractor for the Cheyenne River Service Unit - IHS Hospital, Eagle Butte, SD in accordance with the requirements of the specification. The period of performance shall be October 1St, 2010 to September 30th, 2011. The Vendor is required to pickup and deliver twice a week. Award of this contract shall be made to a Vendor for services that includes: the collection and delivery of laundry, proper cleaning, disinfecting, ironing and folding of laundry, and effective inventory control. Supervision of Employees: Prior to commencement of services under this contract, the Contractor shall furnish to the Housekeeping Supervisor's (Contractor Representative - CR) a list of employees he or she proposes to use in the performance of the on-site work required under this contract and designate the on-site Housekeeping Supervisor who will be responsible for the supervision of such employees. The Housekeeping Supervisor shall: a) be the Contractor's primary on-site representative having the Contractor's full authority to act on matters pertaining to the performance of services required under this contract; b) ensure that all required reports, as specified herein, are submitted to the Government on time; c) notify the CR of any major work scheduled to be performed during the upcoming work shift or work week. (Major work for the purposes of this paragraph is defined as work, which is to be performed on a quarterly, semi-annually or annual frequency.); d) Report damage to Government property, loss of keys, personal injuries, and\or hazardous conditions to the Housekeeping Supervisor within twelve (12) works hours after such occurrence. Responsibility of Performance: The Contractor shall be directly responsible for all work performance specified in the contract. The Contractor shall provide adequate supervision at all times for the work which his/her employees are performing to ensure it is complete and satisfactory performance in accordance with the terms of the contract. Any working group assigned to any particular area shall have adequate supervision. Contractor's Quality Control: The Contractor shall establish a quality control program to incorporate an inspection system covering all the services to be performed under the contract. It must specify areas to be inspected on either a schedule or unscheduled basis and the title of the individual(s) who will do the inspection. In addition, the quality control program shall address a method for identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable. The Contractor shall maintain a file for all inspections conducted and of all the corrective actions to be taken. This document shall be made available to the COR upon request. Lost and Found Property: The Contractor shall ensure that all articles of possible personal or monetary value found by the Contractor's employees on the premises of this installation are turned over to the COR. At the time of their discovery, such items shall be tagged to identify the location at which they were found. Conduct of Contractor Employees: Contractor personnel shall comply with the installation's traffic laws and other regulations and instructions pertaining to conduct of persons on Government facilities. Contractor personnel shall not in any event, enter any area to which access is restricted, unless specifically authorized in writing by the COR. The Contractor shall place their employees on notice that infraction of any of the above rules, regulations or prohibitions may be grounds for dismissal. Contractor Furnished Items: Unless otherwise specified herein, the Contractor shall furnish all washing machines, dryers, detergents, ironing equipment, disinfectant, and other items required for the proper performance of the work called for by this contract. The materials furnished by the Contractor shall confirm with applicable Federal Specifications and shall be approved for use by the CR. No hazardous Materials may be brought onto the facility without the written consent of the CR. The Contractor shall furnish necessary transport, complete fuel, insurance, laundry carts, and all necessary components required to pick up and deliver laundry to the Eagle Butte Hospital. The vehicle utilized for transport shall meet all OSHA regulations. All necessary equipment such as washers and dryers shall be furnished by the Contractor and shall conform with applicable OSHA requirements. Equipment deemed by the CR to be of improper type or design or inadequate for the purpose intended shall be removed from the premises and replaced with satisfactory equipment. It shall be the responsibility of the Contractor to maintain the equipment in an operable and safe condition. All employees operating Contractor's equipment entering the parking lot or public streets shall possess a valid driver's license. Period of Performance and Location(s): The Contractor shall perform as directed herein in accordance with the frequencies for laundry services for the Cheyenne River Service Unit - IHS Hospital, Eagle Butte, South Dakota. Such services will be performed during the period of October 1, 2010 through September 30, 2011. Government Furnished Property and Services: Not Applicable. Laundry Service: Laundering will be done in accordance with accepted standards of the Joint Commission on the Accreditation of Hospitals (JCAHO) on the Center of Medicare & Medicaid Services (CMS) depending upon the Accreditation status of the receiving facility. All certifications and a Business License required by the State of South Dakota should be available on file at the Contractor's place of Business. Environmental Quality: All laundry facilities and vehicles should consider construction of interior finishes which are smooth and easily cleanable. The interior of the laundry should be thoroughly cleaned daily. An appropriately sized janitorial closet should be provided. Toilet facilities should be provided and located within or immediately adjacent to, the laundry. Appropriate OSHA standards should be met by the laundry facilities. Contractor facilities - Sanitation Inspection: A) Award of items on this invitation for bid shall be made only to a bidder whose facilities at which such items are to be processed have been inspected or otherwise meet the requirements if the Indian Health Service Office of Environmental Health. B) The Government reserves the right to have the contractor's facilities inspected at all reasonable times during the performance of this contract. If an inspection reveals the existence of unsanitary conditions, the contractor shall be requested in writing by the Housekeeping Supervisor (CR) to correct such conditions. C) Refusal to correct unsanitary conditions shall constitute sufficient cause for the Government to terminate this contract immediately in accordance with clause entitled (default) and within ten (10) days for the correcting of the condition. Technical Requirements: Services performed under this contract shall be subject to inspection and approval by the Housekeeping Supervisor (CR). This section outlines the minimum standards of performance. Collection and Deliveries: Collections and deliveries are required at least twice per week. They shall be made on Monday and Thursday of each week, prior to 12:00 p.m., unless previously arranged with the Housekeeping Supervisor. A) Collections shall be picked up by the laundry contractor/representative in separate lots, and shall be receipted by the contractor/representative at the time if collection. The vehicle shall transport dirty laundry to the laundry facility and shall be cleaned and sterilized with a 50 ppm chlorine solution prior to placement of clean laundry unto the vehicle for return transport. Clean laundry shall not be transferred at any time in the same vehicle with dirty laundry. B) Deliveries will be made directly to the hospital by the contracts/representative in closed laundry vehicle. Deliveries by commercial conveyance are not acceptable. AU rough and flat work shall be packed (by type of garment and item) in clear plastic wrapping and sealed by heat or pressure methods and handled in such a manner as to prevent contamination. Test piece Analysis: A) All washing procedures shall be subject to Laboratory Report of Test Piece Analysis when requested by the Contractor. B) Tensile strength and whiteness retention measurement of test pieces shall be determined on the basis of (20) washings in accordance with methods of American Institute of Laundering. C) The washing procedures shall meet the following standards of tensile Strength loss and whiteness retention. Tensile Strength Loss: A-not over 5% - Excellent B-6% to 10% - Good Whiteness Retension: A-95% or higher - Excellent B-92% to 96% - Good Processing Laundry Procedures: The following procedures are outlined in Processing commercial laundry white formula to assure maximum sterilization A separate linen processing should be provided. Processing equipment should be provided. Processing equipment should be arranged so that linen flows from soiled to clean, i.e. sorting area, washing, extracting, drying, ironing, folding, storage, etc. Basic processing steps should include the following components: A) An Initial Flush: A cool water flush, or split (half cold and half hot water), shall be utilized initially to prevent setting of certain stains. The laundry shall be soaked as needed to yield the desired stain-free results. B) Sudsing States: The Principal washing action is achieved during the detergent sudsing stages. The maximum temperature range should between 150 degrees Fahrenheit and 170 degrees Fahrenheit. (A water temperature above 71 degrees Centigrade) (160 degrees Fahrenheit) for 25 minutes will destroy practically all micro-organisms except spores). A bleach is commonly added after the last sudsing stage. Chlorine (approximately 100 ppm) is most commonly used for this purpose. C) Rinsing Stages (4 stages minimum): High temperatures rinsing (165 degrees Fahrenheit to 170 degrees Fahrenheit) normally follows the sudsing stages. A sour shall be added after the final rinse to remove traces of detergent. The sour abruptly reduces the pH from about 5.0 and thus in reduction of micro-organism. D) Fluff Drying: Twenty minutes at 165 degrees Fahrenheit. Ironing and Folding: Ironing shall be performed by a laundry press or a flat-work ironer of approximately 100 pounds steam pressure or (130 degrees Fahrenheit) to significantly reduce the number of micro-organism. Clean Linen Storage: Final folding and storage should be accomplished in an area which is separate from dirty laundry and which has been sanitized with a 50 ppm chlorine solution. Hand washing facilities should be provided in this area. Items stored should preferably be placed in enclosed carts or on covered linen shelves. A sewing and repair operation may be included in this area. Infection Control: Hospital laundry shall be processed separately from other customer laundry as a separate lot, all uniforms shall be washed separately. As the laundry progresses through the various stages it shall be kept separate from preceding stage. Receiving and sorting, laundering, finishing, and storing. Inspection by the Government: To assure compliance with all contract specifications, terms and conditions, and to perform those services as provided for under the "Inspection and Acceptance" clause of the General Provisions, the Government has assigned to this contract a Housekeeping Supervisor's Representative (CR). The CR will, on a random basis, review the performance of services under the contract; check and report to the Housekeeping Supervisor progress in accordance with Contractor's submitted work schedules; receive, check and verify complaints related alleged Contractor non-compliance with specification requirements. Additional Alternatives to the Government: In the event the Contractor, for any reason whatsoever, fails to perform a tasks, the Government reserves the right to: A) Obtain performance of the deficient task from other source. The cost of such Performance, and any other additional costs to the Government incurred as the result of such action shall be charged to the Contractor; or B) At the discretion of the Housekeeping Supervisor, to terminate the contract upon Ten (10) days notice in writing to the Contractor. Procedure for Adjusting Payments to Contractor when Deductions are Required: Payments for work satisfactory performed under this contract will be made no later than thirty (30) days after receipt of acceptable invoice. Payment for the first month will be made at the amount as agreed on the I.H.S. tickets. When laundry is delivered it will be signed and be received by the Housekeeping Supervisor, or the designated representative. All laundry taken on Monday will returned on Thursday. All laundry taken on Thursday will be returned on Monday. The contractor scales will be synchronized to ensure the weight of the cart is accurate prior to the award of this contract for the fiscal year. Deduction for Missing Inventory: In instances where the contractor fails to return the same amount of laundry which was picked up from the IHS at the prior visit, the government shall assess the Contractor charges $2.00 per pound. Such charges shall be deducted against the next invoice amount. All laundry weight shall examined and verify with signature by the contractor and the government representative. Any discrepancies in laundry weights exceeding 10 pounds per visit shall be addressed by the Housekeeping Supervisor (CR) in the next invoice. The contractor must submit any justification for the missing laundry at the time of submission of the invoice corresponding to the day of service. DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK LANUNDRY CLASSIFICATION CHART ROUGH: 1. Bath towels; 2. Bath robes; 3. Flannel blankets; 4. Pajamas; 5. Wash cloths; 6. Baby blankets; 7. Mattress pads, quilted; 8. Shirts, infants; 9. Hamper bags; 10. Quilted pads; 11. Mattress cvr, uslin FLAT WORK: 1. Bedspreads; 2. Hospital gowns; 3. Pillow cases; 4. Scrubs gowns; 5. Sheets FINISH WORK: NONE *The items may be processed as either rough, dry or flat work at the discretion of the Chief Executive Officer (CEO) at the PHS Indian Hospital. MATERIALS AND FURNISHING TO BE SUPPLIED BY THE GOVERNMENT: The government will not supply any materials or furnishing for the execution of the Laundry services contract. They shall supply all labor, materials, and vehicles necessary to meet the terms of the contract as outlined in the statement of work, to include but not be limited to the following items. The Contractor shall supply collection and transport the laundry to the place of disposal. The Contractor shall supply fuel, labor, insurance, and maintenance for such vehicles INVOICE SUBMISSION & PAYMENT: The Contractor shall submit a signed invoice to the Project Officer at the Hospital for approval on a least a monthly basis. The Contractor shall submit an original invoice to Accounts Payable, Aberdeen Area Indian Health Service, Division of Financial Management, 115 4th Ave SE, Room 309 Federal Building, Aberdeen, South Dakota 57401. The Contractor agrees to include the following information on each invoice: 1) Contractor's name, title, address and telephone number; 2) award number; 3) invoice number and date; 4) cost or price; 5) dates of service including number of hours worked; and 6) DUNS number and Tax Identifying Number (TIN). Payment shall be made by the Aberdeen Area Financial Management Branch, 115 4th Ave SE, Room 309 Federal Building, Aberdeen, South Dakota 57401. PROPOSAL SUBMISSION INSTRUCTIONS: All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted to Aberdeen Area Indian Health Service, Division of Acquisition Management, Attn: Tiffany Marks, 115 4th Avenue SE, Room 309, Federal Building, Aberdeen, South Dakota 57401. Telephone: (605) 226-7356, Fax: (605) 226-7669, Email: tiffany.marks@ihs.gov. FAR 52.212-1 Instructions to Offerors-Commercial Items (June 2008). Quotes shall be submitted on company letterhead stationery. Signed and dated. And it shall include: 1) Solicitation number: RFQ-11-009 2) Closing Date: Friday, June 18, 2010, no later than 5:00pm CST 3) Name, address and telephone number of company and email address of contact person 4) Duns & Bradstreet Number (DUNS) 5) Price and any net terms 6) Remit to address, if different than mailing address The Contractor shall submit a written response to the BASIS OF AWARD factors in FAR 52.212-2. In addition, the Contractor shall submit a completed copy of FAR 52.212-3 with their offer. THE QUOTER IS HEREBY NOTIFIED THAT THEY MUST BE REGISTERED IN THE CCR BEFORE THE GOVERNMENT WILL ISSUE AN AWARD.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/IHS/IHS-ABE/RFQ-11-041/listing.html)
Place of Performance: Address: Cheyenne River Service Unit, PO Box 1012, Eagle Butte, South Dakota, 57625, United States; Zip Code: 57625
Record: SN02302110-W 20101002/100930234714-fa598e5f567e3276a2913ccbd48f817b (fbodaily.com)
Source: FedBizOpps Link to This Notice
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S -- Laundry Service at the Cheyenne River IHS Hospital in Eagle Butte South Dakota