SOLICITATION NOTICE
R -- Facility Services for Natural Resource, BIA-Western Agency, Tuba City, Arizona
- Notice Date
- 11/24/2010
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- BIA - Navajo Regional Office Division of Acquisition P. O. Box 1060301 W. Hill Rm 346 Gallup NM 87305
- ZIP Code
- 87305
- Solicitation Number
- RMN00110024
- Response Due
- 12/6/2010
- Archive Date
- 11/24/2011
- Point of Contact
- Charmaine Williams-James Contract Specialist 5058638227 charmaine.williams-j@bia.gov;
- E-Mail Address
-
Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Request for Proposal (RFP) No. RMN00110024 herein cited will be procured under FAR Part 12, Acquisition of Commercial Items. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-45. This acquisition is a total small business set-aside. NAICS Code: 541611, Small Business Standard: $7 Million (Description): The contractor shall provide services consisting of furnishing all labor, materials, equipment supervision and incidentals necessary to facilitate 4 Integrated Resource Management Planning (IRMP) Core Team Meetings and 3 Community Meetings from December 13, 2010 to March 04, 2011, for the following: The contractor shall, in cooperation with the Core Team Leader, provide logistical support for 4 Core Team Meetings and 3 Community Meetings. The 3 Community meetings will be on successive days. The work is for the Integrated Resource Management Plan (First Year) for the Navajo Partitioned Lands - Facilitation Services Statement of Work BACKGROUND The overall purpose of this requirement is to provide facilitation services for meetings held for the purposes of the development of an Integrated Resource Management Plan for the Navajo Partitioned Lands of the Navajo Nation.The Navajo Nation has received funding to initiate planning for the development of an Integrated Resource Management Plan for an area of the Navajo Nation known as the in Navajo Partitioned Lands. The Navajo Partitioned Lands (NPL) is that portion of the Former Joint Use Area awarded to the Navajo Nation under the Judgment of Partition issued April 18, 1979, by the United States District Court for the District of Arizona, and now a separate administrative entity within the Navajo Nation. An Integrated Resource Management Plan (IRMP) is a tribe's strategic plan for the comprehensive management of a reservation's resources. The process by which IRMPs are developed is a mechanism for the examination of the relationships among natural resources and their various uses, economic trends, cultural needs, and social forces. The ultimate goal of an IRMP is to create a balance within natural resource management actions which reflects social, cultural, economic, and natural resource values of reservation residents. The goal of integrated resource management, in Indian Country, is to tie all decisions which affect a tract of land together so that each decision's impact is weighed against all others. The IRMP process defines the arena in which an assessment of proposed decisions, and their related impacts, are evaluated. It defines the policies and priorities land managers are to use to ensure their actions move the tribe toward its vision for the reservation. SCOPE OF WORK The contractor shall, in cooperation with the Core Team Leader, provide logistical support for 4 Core Team Meetings and 3 community meetings. The 3 community meetings will be on successive days. The approximate schedule is as follows: 1.First/Initial Trip (2 days mid-December 2010): In Window Rock, AZ. 1pm to 5pm on first day to meet with Core Team Leader (& others) for introductions, review project goals and purposes and what has been done to date. 8am to 12noon on second day to have initial meeting with Core Team for introductions, review accomplishments and facilitate meeting. Travel Cost: $___________________________________ 2.2nd trip (One day latter December 2010/First week of January 2011): In Window Rock, AZ. Facilitate Core Team Meeting. Getting ready for community meetings - preparation of presentations. This may last from 6 to 8 hours. Travel Cost: $___________________________________ 3.3rd trip (3 days Mid-January 2011): Facilitate community meetings on 3 consecutive dates. The meetings will be in three separate communities. The communities are Whitecone, Pinon and Tonalea/Redlake, in that order. All communities are in Arizona. Each will last from 6 to 8 hours. Insure recordation of meeting minutes and comments from the public. Travel Cost: $___________________________________ 4.4th trip (late January 2011/1st of February 2011): In Window Rock, AZ. Facilitate Core Team Meeting. Debrief and Review comments collected at community meetings. Travel Cost: $___________________________________ 5.5th trip (mid-February 2011): Facilitate Core Team Meeting. Review Accomplishments, getting ready to close out first year activities and compiling information for funding request for second year of activities. Travel Cost: $___________________________________. 6.Including all applicable taxes (Arizona): $______________________. 7.Grant Total: $_________________________________. Travel cost incurred for transportation, lodging, meals, and incidental expenses (as defined in the regulation cited in (FAR 31.205-46) shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the minimum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulation. Logistical support for all meetings includes coordinating a formal agenda with Core Team Leader and designated Core Team Members, development and production of community presentation materials and facilitation services using a variety of delivery approaches such to ensure that participants are fully engaged. In addition, the contractor shall conduct an initial meeting with the, Contracting Officer Technical Representative (COTR), Contracting Officer (CO) or Contract Specialist (CS) and the Core Team Leader within one week of the effective date of the contract. The contractor shall plan for this meeting to be conducted in person in Gallup, NM; however, the CO will notify the contractor immediately if a different method is determined to be more efficient or expedient. The purpose of the meeting will be to review and clarify each task, key timelines, and deliverables for the overall project. Within three days of this meeting, the contractor shall submit to the COTR a summary of the meeting and a revised/final management plan incorporating decisions made during the initial meeting. The management plan (to include a subcontracting plan, if applicable) shall include a Gantt-type chart showing overlapping timelines of sub-tasks and persons responsible for every deliverable. Throughout this contract, unless otherwise specified, the Contractor shall use the most cost effective means to carry out contract tasks. This includes the use of alternatives to in-person meetings, such as conference calls, teleconferences, faxes, and e-mail, where feasible. DELIVERABLES 1.The contractor shall be responsible for recording notes/minutes at all meetings, as well as the community meetings. Facilitate all Core Team activities as related to the assignments that lead up to the community presentations. 2.The contractor shall assist the Core Team to review accomplishments, to close out first year activities, and compile information for funding request for second year of activities. 3.The contractor shall prepare and submit a formal report that summarizes issues, problems, etc., as well as outcomes and decisions (made or to be made) to resolve those issues and a draft report addressing 2. Above. GOVERNMENT FURNISHED PROPERTY AND SPACE As needed, the Government may provide laptops, projectors and work space for use by contractor.Award will be made to the lowest price offeror, whose quotation is conforming to the requirements herein, will be most advantages to the Government, and is fair and reasonable. CONTRACT CLAUSES: The following clauses apply to this acquisition: FAR Clause 52.212-01 - Instructions to Offerors Commercial Items; FAR Clause 52.212-3 - Offeror Representations and Certifications Commercial Items; FAR Clause 52-212-04 - Contract Term and Conditions Commercial Items; FAR Clause 52.212-05 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items; FAR Clause 52.222-03 Convict Labor; FAR Clause 52.232-36 Payments by Third Party; FAR Clause 52.222-21 Prohibition of Segregated Facilities; FAR Clause 52.222-26 Equal Opportunity, FAR Clause 52.222-36 Affirmative Action for Workers with Disabilities; FAR Clause 52 Changed Fixed Price ; FAR Clause 52.222-41 Service Contract Act of 1965 (as amended); FAR Clause 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration; FAR Clause 52.233-3 - Protest After Award; Department of Interior Regulation (DIAR) 1452.204-70 Release of Claims,; Federal Travel Regulations; (DIAR) 1452.226-70 Indian Preference; (DIAR) 1452.226-71 Indian Preference Program. The Federal Acquisition Regulation clauses and provisions are available in the internet at: http://www.acqusition.gov or may be requested from the Contracting Officer. Signed and dated Quotes, along with a completed copy of FAR clause 52.212-3, Offeror Representations and Certifications Commercial Items, are due at the Bureau of Indian Affairs, Navajo Regional Office, Division of Acquisition, Attention: Charmaine Williams-James, P.O. Box 1060, Gallup, New Mexico 87305 by local time on December 6, 2010. Quotes submitted by facsimile and email will be accepted. Any further questions regarding this announcement may be directed to Charmaine Williams-James, Contract Specialist, at (505) 863-8227, by fax at (505) 863-8382. Email: Charmaine.williams-james@bia.gov. All contractors submitting quotes must be registered in the Central Contractor Registration (CCR) in order to receive contracts and purchase orders from the Federal Government pursuant to FAR Clause 52.204-7. To register or learn more about the CCR, go to: http://www.ccr.gov.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOI/BIA/RestonVA/RMN00110024/listing.html)
- Place of Performance
- Address: Window Rock, AZ; Pinon, AZ; Whitecone, AZ and Tonalea/Redlake, AZ.
- Zip Code: 86515
- Zip Code: 86515
- Record
- SN02333539-W 20101126/101124234155-1b90b69e1bfad22b09f9f8996f6c36ee (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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