Loren Data's SAM Daily™

FBO DAILY ISSUE OF DECEMBER 03, 2010 FBO #3296
SOLICITATION NOTICE

35 -- FURNISH AND INSTALL MICROPROCESSOR-CONTROLLED SMALL PIECE FOLDERS, INCLUDING TRAINING MATERIALS AND TRAINING VIDEOS.

Notice Date

12/1/2010
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

333312 — Commercial Laundry, Drycleaning, and Pressing Machine Manufacturing
 

Contracting Office

VA Connecticut;950 Campbell Avenue;West Haven CT 06516
 

ZIP Code

06516
 

Solicitation Number

VA24111RQ0152
 

Response Due

12/8/2010
 

Archive Date

1/7/2011
 

Point of Contact

ALAN P. LINK
 

Small Business Set-Aside

Total Small Business
 

Description

SCHEDULE OF SUPPLIES/SERVICES and PRICES/COSTS ITEM #1 SMALL PIECE FOLDING MACHINE:Furnish and install new. Equipment shall be in accordance with performance specifications on the following pages. 4 Ea $______________ NO Trade-In Final Cost $______________ SHIP TO: VA Medical Center 940 Belmont Street Laundry Facility Bldg. Brockton, MA 02301 ITEM #2 TRAINING MATERIALS AND VIDEOS (If Available): Contractor shall submit training materials and training videos (prepared in CD or DVD format) on each piece of equipment for operation and maintenance. Separate training videos shall be made for operation and maintenance and shall not be combined. These training materials and videos shall demonstrate the operation and maintenance of the equipment and any adjustments or other actions that may be undertaken by VA operating personnel in the event of failure of equipment. These training materials and videos shall be submitted to the responsible operations official or his designee prior to beginning of training. 2 Sets $______________ SHIP ITEMS 1 THROUGH 6 TO: VA Medical Center 940 Belmont Street Laundry Facility Bldg. Brockton, MA 02301 SUBMITTALS REQUIRED: Offeror/Bidder shall submit with his/her technical proposal(s) three complete sets (i.e., one original and two exact copies), bound and indexed, of the following: A. Equipment Layout Drawings: Submit three 1/4-inch scale drawings of layout of the equipment offered. Drawings shall also include adjacent equipment to show that the offered equipment will fit into the location. B.Descriptive Literature: Descriptive literature means information (e.g., cuts, illustrations, drawings and brochures) that is submitted as part of a technical proposal. Descriptive literature is required to establish, for the purpose of evaluation, details of the product offered that are specified in "Ordering Data", and pertain to significant elements such as design, materials, components, performance characteristics, and methods of manufacture, assembly, construction, or operation. For the purpose of determining technical acceptability, descriptive literature must be highlighted and identified to show the appropriate model and type and all component items for functions offered and clearly show that the item(s) offered are in compliance with these specifications. Performance capabilities shall be listed for all offered equipment. Identify in the submitted technical data where these capabilities are described. The statement "COMPLIES" is not acceptable. C.Written Narratives Outlining the Systems operation: Written narratives outlining the installation and operation of the system. D. Model Numbers, Etc.: Offeror/bidder must indicate on a separate document, the name of the manufacturer, model and/or catalog number, quantity, and a description of each offered product and/or components. E.Commercial Operation - On a separate document, bidder shall provide the following information for equipment offered: 1.Appropriate "Purchase Description" and specific model number/type/class offered. 2.Names and addresses of previous establishments where equipment of the same model, type, and class as that offered has operated successfully for the functions offered for at least twenty four (24) months at date specified from receipt of technical proposals. In addition, submit the name and telephone number of the person to contact at each establishment and the date(s) installation was successfully completed. 3.Commercial Operation Certification: The offeror/bidder hereby certifies that the equipment offered herein is in compliance with "Commercial Operation" provisions as stated above. ________________________________________________ (Signature)(Title)(Date) ________________________________________________ (Company Name) F.Parts and Service: Successful offeror/bidder is fully responsible for the parts and services to be provided. 1.Repair Parts Availability - Manufacturers Certification: On a separate document the manufacturer of equipment offered shall certify that, in the event of award, repair parts for equipment furnished will be available for a minimum of ten years after the guarantee commencement date. Certification document shall include: a.Appropriate "Purchase Description" and specific model number/type offered. b.Manufacturer's signature, title and date signed. c.Manufacturers company name, address, and telephone number. G.Work Schedule and Phasing Plan: Bidder is required to submit a description of the removal of trade in equipment and installation work schedule and phasing plan with sufficient detail to enable VA to determine the effect on production and operations that this project will have. It is important to the VA to have as little down time as possible. The laundry operates an 8-hour day shift, Monday through Friday. STATEMENT OF WORK / STANDARDS OF PERFORMANCE The Contractor shall furnish all, supervision, labor, equipment, and supplies necessary to meet the terms and conditions of this contract in accordance with the Statement of Work (SOW). This SOW includes delivery and installation of new laundry equipment at the Brockton, VA Medical Center (VAMC) in conformance with the following set of specifications. All items provided by the contractor shall be new unless otherwise specified else where in the solicitation. VA requires the removal of the existing laundry equipment that will be utilized as a trade-in. Equipment and materials shall be suitable for installation in available space, arranged for safe and convenient operation and maintenance and, if applicable with referenced specifications, include lock-out and tag-out requirements for all industrial equipment offered. Lock-out / tag-out devices shall be supplied by the successful offeror. All lock-out / tag-out locations shall be marked and identified on the machine with instructions on lock-out procedures for the equipment offered. Lock-out / Tag-out procedures include all electrical, air, hydraulic etc. If necessary, relief valves shall be installed for lock-out / tag-out procedures. All equipment will be separately identified by number and nomenclature with no less than 2-inch numbers and letters, with separate identification on each component. Example: Washer Number 1, Washer Number 2. The equipment offered shall be made compatible to meet production requirements specified in "ordering data". Drains, penetrations in floors, walls, roofs and ceilings not utilized will be filled with existing floor, wall, roof and ceiling like material. All brace's, pipes, conduit that are not being utilized shall be removed. SCOPE OF CONTRACT/SPECIAL REQUIREMENTS TECHNICAL/PERFORMANCE SPECIFICATIONS ITEM 1, : Small Piece Folding Machines Furnish and install 4 (ea) microprocessor-controlled Small Piece Folders. Folders shall include a digital counter and return-to-feed conveyor. 1.Folding machines shall be microprocessor controlled with trouble-shooting circuitry. Unit shall have a digital display for face width in inches and running count in stack, stacks eject setting, and total number of pieces. 2.Folding machines shall be capable of being programmed for all different items and folds used by the textile care facility. 3.Folding machine shall be capable of being programmed by keypad for air assisted French fold, cross folds in half folds, quarter folds and one third folds, knife or air pinch - roll cross folds. 4.Machine shall be capable of folding pajama tops, pajama bottoms, robes, terry bath towels, patient knitted pillow cases, hand towels, and gowns. 5.Machine shall be capable of automatic stacking in increments of 5's, 10's, 15's, 20's, and 25's. 6.Machine shall have quality grading controls for stained and torn items. 7.Electrical Requirements - 208 volts, 3 phase, 60 cycles 8.Four (4) each lockable castors are required on the small piece folder and return to feed conveyor if applicable. 9.Shall be capable of being operated by a single operator with return to feed conveyor. 10.LED piece counter is required 11.Folder shall be equipped with reverse jog capabilities for removing jammed articles and have electronic jam shutoff. 12.Machines shall be equipped with an illuminated emergency stop button when activated. Normal stop and emergency stop buttons shall be colored RED. The folding machines shall also be equipped with a normal stop button colored Red. 13.All operational or control buttons or switches (i.e. start, stop, jog, stain, tear etc) shall be identified using nameplates that shall be plastic, laminated phenolic with a blue or black surface and white core. 14.Include lock-out and tag-out requirements for equipment offered. Lock-out / tag-out devices shall be supplied by the successful offeror. 15All doors shall have micro switches installed that will shut down the folder if opened during operation. 16.An hour meter shall be installed on each folder that will show actual hours of run time of the folders. ITEM # 2 TRAINING MATERIALS AND VIDEOS (If Available): Contractor shall submit 2 sets of training materials and training videos (prepared in CD or DVD format) on each piece of equipment for operation and maintenance. Separate training videos shall be made for operation and maintenance and shall not be combined. These training materials and videos shall demonstrate the operation and maintenance of the equipment and any adjustments or other actions that may be undertaken by VA operating personnel in the event of failure of equipment. These training materials and videos shall be submitted to the responsible operations official or his designee prior to beginning of training. General Installation Requirements: 1.Existing utilities shall be utilized to meet the performance requirements of this specification. Connection points for the new small piece folders shall be from within 10 feet of the new equipment. 2.Should additional utilities be required, these utilities shall be the responsibility of the successful bidder. Utilities are electric, gas, water, steam and air. 3.All exposed utility/ductwork/piping systems and motors that are exposed to floor traffic shall be appropriately guarded and protected. 4.The successful offeror shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include, but is not limited to: a.All mounting holes will be utilized for anchoring equipment. b.Any and all penetrations of walls, ceilings and floors for the installation or removal of electrical conduit, pipes, ductwork, liquid supply lines, communication wiring, etc. shall be sealed with a fire retardant material and shall match existing materials on both sides of the penetration. (e.g., concrete, wallboard, etc.). c.If required for offered equipment, structural alterations to the building/staph barrier wall will be the responsibility of the successful offeror. d.Successful offeror shall be responsible for all control wiring including disconnects, interconnections, and conduit. Interconnecting consists of all control wiring, all ductwork, interconnecting pieces of equipment and outside vents, all airlines, and all connections from VA supplied utilities. e.All installation and/or modifications of utilities and building structures, as required, shall match existing materials. f.All pipes, vents, drains, electrical boxes, ductwork, and conduit shall be new. g.All pipes and ductwork shall be insulated. All conduits, air pipes and vents shall be painted. All insulation shall be wrapped with colored PVC plastic as indicated below. PVC covering shall be a minimum.020 thickness. Flow markings and identification of all pipes, vents, ductwork and airlines to equipment shall be appropriately marked with a minimum of two (2) inch letters. Spray-painting stencils is not acceptable. Air PipingPainted Safety White (Blue identification/flow markings) Air Intake DuctworkSafety White (Black/Yellow identification and flow markings) Air Exhaust DuctworkSafety White (Black/Yellow identification and flow markings) Hot Water PipingSafety White (Dark Brown identification and flow markings) Tempered Water PipingSafety White (Tan identification and flow markings) Reuse WaterSafety White (Purple identification and flow markings) Soft WaterSafety White (Dark Gray identification and flow markings) Vent pipePainted Flat Black (White/Black identification and flow markings) Drain LinePainted Flat Black (White/Black identification and flow markings) Domestic waterSafety White (White/Green identification and flow markings) High Pressure SteamSafety White (Black/Yellow identification and flow markings) Condensate ReturnSafety White (Black/Yellow identification and flow markings) Medium Pressure SteamSafety White (Black/Yellow identification and flow markings) Fire Suppression PipingPainted Bright Red (White/Red identification and flow markings) Outside exposed ductwork Aluminum and sealed weather-proofed to protect from the environment All conduitsTo match wall and ceiling colors h.Installation of piping, sleeves, inserts, hangers and equipment for this project shall be in accordance with approved design drawings. Locate drains, piping, sleeves, inserts, hangers and equipment out of the way of windows, doors, openings, light outlets and other services and utilities. All piping shall be installed so as to comply with accepted national and local plumbing practices. i.Holes through concrete and masonry shall be cut with diamond core or concrete saw. j.Hole locations shall not adversely affect strength of structural sections such as ribs or beams. Repair of interior and exterior concrete services of existing drain troughs is required. k.Holes shall be laid out in advance for review by appropriate medical center personnel. l.If necessary to drill through structural sections, Engineering shall be contacted to determine the proper location. m.Install gauges, thermometers, valves and other mechanical and electrical devices with due regard for ease of reading, operating and maintaining. Servicing shall not require dismantling of adjacent equipment, electric or pipe work. n.Valve Tags: Furnish and install valve tags on all air, steam and water valves on equipment and connection points of the washer. Tags shall be engraved, black filled numbers and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2 inch round brass disc; tags shall be attached with brass hooks or brass chain. o.Contractor shall provide two (2) valve lists on typed plastic coated cards, sized 8-1/2 inch X 11 inch showing tag number, valve type, valve function and location area of valve for each service or system to the designated COTR and inspectors. p.Steam Trap Tags: Furnish and install all steam trap tags on equipment and connection points of the textile care processing equipment. Tags shall be engraved, black filled numbers and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2 inch round brass disc; tags shall be attached with brass hooks or brass chain. q.Contractor shall provide two (2) steam trap lists on typed plastic coated cards, sized 8-1/2 inch X 11 inch showing tag number, manufacturer, function and area of control for each service or system, to the designated COTR and inspectors. r.Equipment, motors, piping, vent/ductwork and any other components or materials shall be protected against physical damage from carts by guardrails. s.Damaged equipment frame, doors, panels, cylinder, cylinder panels, control box etc. shall be placed in operating condition or returned to source of supply for repair or replacement, as determined by the inspectors or contracting officer. 5.A minimum clearance of 36 inches between moving parts and fixed objects and 24 inches between non-moving parts and fixed objects is required. 6.Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit. Electrical Installation: Installation shall be in accordance with the National Electrical Code (NEC). Electrical Identification: A. Nameplates - center on device, cover plate, or enclosure. 1.Use designations defined in the contract documents. Indicate loads served using designations from electrical schedules and designations from the trade furnishing the equipment served. 2.Lettering shall include name of equipment including the textile care processing equipment, the specific unit number, and any reference to ON/OFF or other instructions that are applicable. 3.All labeling shall be on laminated plastic nameplates. 4.Nameplates shall be laminated phenolic with a Blue surface and white core. Use 1/16-inch thick material for plates up to 2 inch X 4 inch. For larger sizes, use 1/8-inch thick material. Control, Communication and Signal Wiring Installation: A.Install a separate power supply circuit for equipment so that malfunction in any system will not affect other systems. B.Install a red warning indicator and a lock-on device on the handle of the branch circuit breaker for the power supply circuit for equipment offered to prevent accidental de-energizing of the system. Plumbing Installation: Installation shall be in accordance with the National Standard Plumbing Code and the following: A.General: 1.Pipe shall be round and straight. Cutting shall be done with proper tools. Except for plastic and glass, pipe shall be reamed to full size after cutting. 2.All pipe runs shall be laid out to avoid interference with other work. 3.Install valves with stem in horizontal position. All valves shall be easily accessible. 4.Pipe saddles shall be on the outside of all insulation and PVC coverings. 5.Pipe escutcheons will be used for all pipe penetrations through walls, floors and ceilings. TECHNICAL INDUSTRY STANDARDS The supplies or equipment required by this invitation for bid or request for proposal must conform to the standards of the following: National Electrical Manufacturers Association (NEMA): A.MG1....Motors and Generators. B.MG2....Safety Standard for Construction and Guide for Selections, Installation and Use. National Fire Protection Association (NFPA): A.ALL NFPA Standards and codes American National Standards Institute (ANSI): Z8.1-1972 Safety Requirements for Commercial Laundry and Dry Cleaning Operations. Occupational Safety and Health Administration (OSHA): 29 CFR 1910. CITY, COUNTY, STATE, VA AND NATIONAL ENVIRONMENTAL, FIRE AND SAFETY REGULATIONS/STANDARDS. The successful bidder or offeror will be required to submit proof that the item(s) he/she furnishes conforms to this requirement. This proof may be in the form of a label or seal affixed to the equipment or supplies, warranting that they have been tested in accordance with and conform to the specified standards. The seal or label of any nationally recognized laboratory such as those listed by the National Fire Protection Association, Boston, Massachusetts, in the current edition of their publication "Research on Fire," is acceptable. Proof may also be furnished in the form of a certificate from one of these laboratories certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards. Technical Certificates of Compliance: Technical certificates of compliance (applicable to the item of equipment furnished) shall be submitted at the time and place of inspection. (Note: Inspection will be conducted by VA after installation and shakedown is completed). Service Data Manual: (a) The successful bidder will supply two operation/service (maintenance) manuals with each piece of equipment in the quantity specified in the solicitation and resulting purchase order. As a minimum, the manual(s) shall be bound and equivalent to the manual(s) provided the manufacturer's designated field service representative as well as comply with all the requirements in paragraphs (b) through (i) of this clause. Sections, headings and section sequence identified in (b) through (i) of this clause are typical and may vary between manufacturers. Variances in the sections, headings and section sequence, however, do not relieve the manufacturer of his/her responsibility in supplying the technical data called for therein. (b) Title Page and Front Matter. The title page shall include the equipment nomenclature, model number, effective date of the manual and the manufacturer's name and address. If the manual applies to a particular version of the equipment only, the title page shall also list that equipment's serial number. Front matter shall consist of the Table of Contents, List of Tables, List of Illustrations and a frontispiece (photograph or line drawing) depicting the equipment. (c) Section I, General Description. This section shall provide a generalized description of the equipment or devices and shall describe its purpose or intended use. Included in this section will be a table listing all pertinent equipment specifications, power requirements, environmental limitations and physical dimensions. (d) Section II, Installation. Section II shall provide pertinent installation information. It shall list all input and output connectors using applicable reference designators and functional names as they appear on the equipment. Included in this listing will be a brief description of the function of each connector along with the connector type. Instructions shall be provided as to the recommended method of repacking the equipment for shipment (packing material, labeling, etc.) (e) Section III, Operation. Section III will fully describe the operation of the equipment and shall include a listing of each control with a brief description of its function and step-by-step procedures for each operating mode. Procedures will use the control(s) nomenclature as it appears on the equipment and will be keyed to one or more illustrations of the equipment. Operating procedures will include any preoperational checks, calibration adjustments and operation tests. Notes, cautions and warnings shall be set off from the text body so they may easily be recognizable and will draw the attention of the reader. Illustrations should be used wherever possible depicting equipment connections for test, calibration, patient monitoring and measurements. For large, complex and/or highly versatile equipment capable of many operating modes and in other instances where the Operation Section is quite large, operational information may be bound separately in the form of an Operators Manual. The providing of a separate Operators manual does not relieve the supplier of his responsibility for providing the minimum acceptable maintenance data specified herein. Where applicable, flow charts and narrative descriptions of software shall be provided. If programming is either built-in and/or user modifiable, a complete software listing shall be supplied. Equipment items with software packages shall also include diagnostic routines and sample outputs. Submission information shall be given in the Maintenance Section to identify equipment malfunctions which are software related. (f) Section IV, Principles of Operation. This section shall describe in narrative form the principles of operation of the equipment. Circuitry shall be discussed in sufficient detail to be understood by technicians and engineers who possess a working knowledge of electronics and a general familiarity with the overall application of the devices. The circuit descriptions should start at the overall equipment level and proceed to more detailed circuit descriptions. The overall description shall be keyed to a functional block diagram of the equipment. Circuit descriptions shall be keyed to schematic diagrams discussed in paragraph (i) below. It is recommended that for complex or special circuits, simplified schematics should be included in this section. (g) Section V, Maintenance. The maintenance section shall contain a list of recommended test equipment, special tools, preventive maintenance instructions and corrective information. The list of test equipment shall be that recommended by the manufacturer and shall be designated by manufacturer and model number. Special tools are those items not commercially available or those that are designed specifically for the equipment being supplied. Sufficient data will be provided to enable their purchase by VA. Preventive maintenance instructions shall consist of those recommended by the manufacturer to preclude unnecessary failures. Procedures and the recommended frequency of performance shall be included for visual inspection, cleaning, lubricating, mechanical adjustments and circuit calibration. Corrective maintenance shall consist of the data necessary to troubleshoot and rectify a problem and shall include procedures for realigning and testing the equipment. Troubleshooting shall include either a list of test points with the applicable voltage levels or waveforms that would be present under a certain prescribed set of conditions, a troubleshooting chart listing the symptom, probable cause and remedy, or a narrative containing sufficient data to enable a test technician or electronics engineer to determine and locate the probable cause of malfunction. Data shall also be provided describing the preferred method of repairing or replacing discrete components mounted on printed circuit boards or located in areas where special steps must be followed to disassemble the equipment. Procedures shall be included to realign and test the equipment at the completion of repairs and to restore it to its original operating condition. These procedures shall be supported by the necessary waveforms and voltage levels, and data for selecting matched components. Diagrams, either photographic or line, shall show the location of printed circuit board mounted components. (h) Section VI, Replacement Parts List. The replacement parts list shall list, in alphanumeric order, all electrical/electronic, mechanical and pneumatic components, their description, value and tolerance, true manufacturer and manufacturers' part number. (i) Section VII, Drawings. Wiring and schematic diagrams shall be included. The drawings will depict the circuitry using standard symbols and shall include the reference designations and component values or type designators. Drawings shall be clear and legible and shall not be engineering or productions sketches. COMMERCIAL INTERIM PAYMENT (a) Definition: A commercial interim payment is a payment given to the contractor after some work has been done. For the purposes of this contract, delivery of the equipment shall constitute "some work done". (b) Upon delivery of the equipment, the contractor is entitled to a single interim payment consisting of 80 percent of the purchase price. To receive the interim payment, the contractor shall submit an invoice in the amount of the equipment purchase price. The invoice shall be submitted in accordance with 52.212-4, Contract Terms and Conditions -- Commercial Items, paragraph (g) and the invoice submission instructions provided above. (c) Verification of the contractor's entitlement to the interim payment shall be accomplished by the medical center providing to the contracting officer a receiving report confirming receipt of the equipment. Upon receipt of the receiving report and the contractor's properly submitted invoice, the contracting officer shall authorize and process the 80 percent interim payment. (d) The Government shall retain the remaining 20 percent of the purchase price until such time as the installation has been completed and the Government has inspected and accepted the installed equipment. (e) Commercial interim payments are contract financing payments for prompt payment purposes and therefore are not subject to the interest penalty provisions of the Prompt Payment Act. SITE VISIT: In order to install the new equipment, other existing equipment may have to be moved and reinstalled by the successful offeror. It is the responsibility of the successful offeror to make a site visit to determine what equipment, if any, may need to be moved and reinstalled by the successful offeror. Equipment space limitations do exist for the installation of the new equipment and is the offeror's responsibility to make a site visit and obtain as build drawings from the medical centers engineering service. Calendar dates and hours of site visits, equipment delivery, removal of existing equipment and installation shall be coordinated with the Contracting Officer, Acquisition and Materiel Management Service, or person acting in that capacity, at the VA Medical Center, Brockton, MA. Please contact Mr. Allan Covell, Acting Laundry Plant Manager, (774) 826-1945. ACCEPTANCE PROCEDURES Prior to acceptance of the goods or services provided under this contract, inspection and testing will be performed by VA Asset Management Service, Textile Care Quality Assurance Specialist's in accordance with this clause. For purposes of determining the payment due date under this contract, and for no other purpose, the date of acceptance of the goods or services provided under this contract shall be the actual date of acceptance by the Government or the number of days after request for inspection indicated herein, whichever is earlier, provided delay in acceptance is not the fault of the contractor. (a)Upon completion of installation the equipment will be turned over to the hospital for use. The contractor shall furnish, upon completion of installation, a written notice of readiness for inspection to the Contracting Officer, VA Medical Center, Brockton, MA. The VA Medical Center, Brockton will pay all costs associated with the original inspection. Final acceptance of the equipment and installation will be based upon an inspection and test to be performed at Government expense within thirty (30) calendar days from date of receipt of request for inspection. If equipment passes inspection or if acceptance inspection is not conducted within thirty (30) calendar days from date of receipt of request for inspection, the Government shall accept installation with guarantee date commencing with date of receipt of notification for inspection. Use of the equipment during the period between completion of installation and inspection and/or inspection and reinspection shall not negate the right on the part of the Government to reject the equipment, should it fail, nor to preclude default action against the contractor in the event of failure to correct deficiencies. (b)In the event the equipment is rejected, contractor will be advised as to deficiencies which were cause for rejection. It shall be contractor's responsibility to correct reported deficiencies and to advise the Contracting Officer when all corrections have been made and equipment is ready for re-inspection. Re-inspection(s) will be performed by VA Asset Management Service, Textile Care Quality Assurance Specialist's with all costs incurred chargeable to the contractor's account. (c)If deficiencies found at the time of inspection are corrected within fourteen (14) calendar days from date of notice of rejection, date of acceptance will be the date notice of readiness for the original inspection is received by the Contracting Officer. If corrections are not accomplished within 14 days, the guarantee commencement date shall then be the date notice of readiness for reinspection is received by the Contracting Officer preceding final acceptance. (d)If acceptance has been made and guarantee period established due to the failure of the Government to perform the inspection within the specified time, this does not waive the rights of the Government to perform an inspection (at the Government's expense) nor does it waive the right of the Government to perform reinspections, if deficiencies are noted, with costs incurred chargeable to the contractor's account. Acceptance of the equipment due to the failure of the Government to perform the inspection within the specified time shall not negate the right on the part of the Government to exercise its rights under the Termination for Cause provisions of the contract in the event the contractor fails to correct the reported deficiencies. EVALUATION - COMMERCIAL ITEMS (a)The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1.Technical Capability. The Government will evaluate how well the proposed system design meets the requirement as described in the specifications. The Government will evaluate this capability on the basis of information obtained from the offeror, such as descriptive literature and the technical proposal. The Government may also use any relevant information in its possession or in the public domain. Ability to provide functions that are not required by the specifications but described as "preferred" may increase an offer's rating for this factor. 2.Price. The Government will evaluate the offeror's proposed price. 3.Quality/Past Performance. The Government will evaluate the offeror's reputation for quality and past performance. By quality and past performance the Government means the offeror's reputation for conforming to specifications and to standards of good workmanship; the offeror's reputation for adherence to contract schedules, including both technical and administrative aspects of performance. The Government will evaluate quality/past performance on the basis of information that may be obtained from the offeror, such as previous commercial and Government contracts. The Government may also use any relevant information in its possession or in the public domain. 4.Work plan. Phasing of the work and schedule for completion are important factors that will be evaluated. Production down time must be kept to a minimum. Bidder's ability to keep the laundry up and running to the maximum extent is an important consideration. Likewise, time is of the essence. Bidder's ability to furnish and install the new equipment in a timely fashion is an important consideration as well. (b)The individual factors are considered to be of equal importance; therefore the non-price factors of technical capability and past performance, when combined, are significantly more important when compared to price. (c)A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. TIME OF DELIVERY Delivery shall be made within 120 calendar days after award. The required delivery date will be annotated on each individual delivery order. Delivery dates specified on delivery orders may be adjusted by the contracting officer to coincide with the date the hospital will be ready to receive installation. The contracting officer will advise the contractor of the new delivery date at least 45 days prior to the original or adjusted delivery dates. Truck Delivery: Truck delivery is accepted 8:00 a.m. to 2:30 p.m., local time, Monday through Friday, excluding Federal holidays. Weekend installation is preferred. Installation site will be available for work to be performed under the contract from 12 Noon Friday to 6:00 a.m. Monday, local time, excluding Federal Holidays. GUARANTEE The contractor guarantees the equipment against defective material, workmanship and performance for a period of one year, said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the guarantee period. Replacement of material and parts shall be furnished to the Government at the point of installation, if installation is within the continental United States, or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor. SERVICE (a) Service during the guarantee period shall be provided within 24 hours of notice from the Chief, Acquisition and Materiel Management Service or his/her designated representative. A routine service request will be issued upon any failure which degrades system performance but does not prevent continuation of patient care. (b) Emergency service by a qualified technician must be provided within 24 hours of notification. Telephone response does not satisfy this requirement. An emergency service request will be issued upon any failure which prevents systems operation and disrupts continued patient care. (c) Prior to and during the guarantee period, service at other than normal working hours (8:00 a.m. - 5:00 p.m., excluding weekends and holidays), if at the request of the hospital, will be charged at an hourly rate which is the difference between current regular rate and overtime rate. Otherwise, all services shall be performed at no charge to the Government during this period. AVAILABILITY OF PARTS AND SERVICE The contractor guarantees availability of servicing and replacement parts for a period of ten (10) years. TRAINING OF OPERATING PERSONNEL (a) The price quoted shall include contractor responsibility for providing on-site orientation and training of using personnel in operation and care of the equipment furnished. This training shall include actual demonstration and operation of the equipment, preventive maintenance, and any adjustments or other actions which may be undertaken by operating personnel in the event of failure of equipment, provided that such adjustment or action will in no way jeopardize the Government's rights under contract guarantee clause. Upon completion of installation, this training shall be given by qualified contractor representatives. Operator and maintenance training shall not be conducted concurrently. (b) The contractor shall consult with Mr. Allan Covell. (774) 826-1945, or person acting in that capacity regarding the time this training will begin. That official will be responsible for arranging for the presence of personnel to be trained. PERSONS AUTHORIZED TO MAKE CONTRACT CHANGES The Contracting Officer is the ONLY individual authorized to approve any change in the contract which shall result in an increase or decrease of the contract price or which shall in any way change the terms or conditions of the contract.
 

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Record

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