MOD | Y | IDIQ Construction - Repair/Alterations with Design Build Capabilities - Amendment 1

FBO DAILY ISSUE OF DECEMBER 22, 2010 FBO #3315
MODIFICATION

Y -- IDIQ Construction - Repair/Alterations with Design Build Capabilities - Amendment 1

Notice Date: 12/20/2010
Notice Type: Modification/Amendment
NAICS: 236220 — Commercial and Institutional Building Construction
Contracting Office: General Services Administration, Public Buildings Service (PBS), Acquisition Services (7PQA), 819 Taylor St., Rm. 12B01, Fort Worth, Texas, 76102, United States
ZIP Code: 76102
Solicitation Number: GS-07P-07-HHD-0096Ob
Point of Contact: Becky G Clark, Phone: (817)978-7103, Angela D Long, Phone: 817-978-4447
E-Mail Address: becky.clark@gsa.gov, angela.long@gsa.gov
(becky.clark@gsa.gov, angela.long@gsa.gov)
Small Business Set-Aside: Competitive 8(a)
Description: Amended Solicitation Pre-Proposal Agenda Pre-Proposal Notes Questions & Answers Sign Sheets Pricing Sheets Section 01005 Summary of Work PRE-PROPOSAL CONFERENCE Multiple Award IDIQ Construction & Repair/Alterations With Design Capabilities Greater Southwest Region Open Season under Solicitation GS-07P-07-HH-D-0096 Solicitation Number: GS-07P-07-HH-D-0096Oa GS-07P-07-HH-D-0096Ob GS-07P-07-HH-D-0096Oc December 9, 2010 - 1:00 p.m. Call in number: (817)978-7277 INTRODUCTIONS Becky Clark-GSA Contracting Officer..................................................................(817)978-7103 Angela Long-GSA Supervisory Contracting Officer..............................(817)978-4447 Thomas Robbins-GSA R&A Projects Delivery Program Manager (817)978-5585 PURPOSE OF CONFERENCE Multiple Award IDIQ for General Construction and Repair/Alterations with Design/Build Capabilities (Solicitation No. GS-07P-07-HHD-0096), for Greater Southwest Region (States of Texas, Louisiana, Oklahoma, Arkansas, New Mexico)and the Contiguous United States. The purpose of this conference is to clarify the solicitation, discuss any solicitation questions, proposal procedure questions, award process questions and/or any technical questions. SPECIAL NOTE No oral statement made by a Government representative during the pre-proposal conference, nor any written record of such oral statements as may be made and subsequently furnished to the offeror, will be deemed to have the effect of adding to, modifying or otherwise varying from the written provisions of the Request for Proposals (including, but not limited to specifications, drawings, and written amendments to the solicitation). In the event the discussion or questions raised during the pre-proposal conference indicated a need to modify the request for proposals, an amendment to the solicitation must be acknowledged in the same manner and under the same conditions as all other written amendments to a Request for Proposal. ACCESS AND SECURITY The Contracting Company (hereinafter referred to as Contractor) shall ensure the completion of the Contractor Information Worksheet (CIW) and the Questionnaire for Public Trust Positions, Standard Form (SF) 85P for all contractor employees working on the project regardless of length of work. The Contractor shall submit the CIW's electronically to the EM&S Program Assistant identified in the Comments Section of the CIW form. NOTE : The e-mail address entered in Section 1 of the CIW is very important. This is the email address which will be used to send the invitation to complete the SF-85P. If you choose to assign a designated point of contact within your company, enter their e-mail address only on all CIW's. If you choose to have the individual input their own information, enter their e-mail address. The designated contact will receive the invitation/e-mail notification and will complete the SF-85P. Once the Program Assistant receives correctly completed CIW's the applicant will receive an email invitation (at the designated e-mail address provided) to complete their personal history in e-QIP. Completed forms must be returned within the designated timeframe, ten (10) days from the date of the invitation. The SF-85P must be submitted electronically, and all signature pages must be signed and faxed; scanned and emailed; or overnight mailed. SF85P is attached below. It is imperative that all boxes are filled in with the requested information. If it is not applicable, enter N/A. All information must be complete. The CIW will be emailed to the contractor by the CO/COTR upon award of contract with instructions for proper completion. The Contractor shall be responsible for the following activities regarding HSPD-12 requirements; failure to do so will be considered as non-responsive and may subject the contractor to contract actions. Ensure applicants/employees are eligible for issuance of GSA Access Card prior to submission of forms to the best of their ability; Provide completed Contractor Information Work sheet for all contract employees to the EM&S Program Assistant within seven (7) days of award of contract; Ensure E-QIP SF-85P is completed within ten (10) days of receipt of e-QIP invitation; Provide Fingerprints using FD-258 Cards from two (2) fingerprinting sessions with local law enforcement agency, mailed to EM&S Program Assistant within ten(10) days of e-QIP invitation. Fingerprinting service is available through appointment with appropriate program assistant in their office; Forward all required forms to the EM&S Program Assistant; Ensure applicant/employee is notified of all suitability determinations; Ensure all badges and/or ID cards are returned to GSA/PBS COR within five (5) working days subsequent to employee leaving the contract or contract end date Immediately notify the Building Manager, CO, or COTR of any issues that arise that could negatively affect any employee's ability to maintain or obtain access to the project site. AMENDMENT TO SOLICITATION Planned Amendment to the solicitation will include the following changes - GSA solicitation cover page denoting date and time proposal are due will be added. On the page entitled NOTICE CONCERNING SOLICITATION, the following statement will be added. - This solicitation is being procured with FAR 15.6, Source Selection Procedures, using "Greatest Value" concept. Section 01005 SUMMARY OF WORK will be added. In Section 00800 - SUPPLEMENTARY CONDITIONS: (1)BONDS AND INSURANCE Paragraph C - The second sentence is corrected to read: The ordering official shall select two or more forms of payment protection for task orders greater than $30,000, but not greater than $100,000. The contractor shall submit to the Government one of the payment protections selected by the contracting officer in accordance with F AR 28.102-1(b)(1). (2)PERFORMANCE 3.01 Period of Performance - This sentence is corrected to read "The period of performance of this contract will commence on or about March 2011 and remain in effect for a period of two (2) years (1 year base plus one 1 year option)from the date of award; except that task orders placed prior to the expiration date shall remain in full force and effect until deliveries have been completed and payments have been made." Price Proposal forms will be added as attachment at end of solicitation. NOTICE CONCERNING SOLICITATION CCR - OFFERORS MUST BE REGISTERED IN THE CONTRACTOR CENTRAL REGISTRATION (CCR) DATABASE TO BE ELIGIBLE FOR AWARD. BONA FIDE PLACE OF BUSINESS - OFFERORS SHALL HAVE A BONA FIDE PLACE OF BUSINESS WITHIN THE ZONE OF INTEREST AS OF THE DATE PROPOSALS ARE DUE, January 5, 2011, 3:30 p.m. Central Standard Time. A bona fide place of business within the zone of interest MUST BE VERIFIABLE IN CCR OR THE PROPOSAL WILL NOT BE CONSIDERED FOR AWARD ( limited exceptions, such as Joint Ventures, may apply). PROPOSAL OFFER PERCENTAGE FACTORS - The scheduled line items and the RS Means already includes a reasonable overhead and profit. Submit one percentage factor for the Government Furnished Line Items Listed in Price Schedule for Normal Working Hours and one percentage factor for Other Than Normal Working Hours for the Base Period and the Option Period. Submit one percentage factor for Scheduled Line Items Using the RS Means Guides for Normal Working Hours and one percentage factor for Other Than Normal Working Hours for the Base Period and the Option Period. The percentage factor shall be proposed as: plus, minus or net. This percentage factor will include all markup, labor and materials. Percentage factors for the option period should take into account any changes in the costs of labor and materials. STANDARD FORM 1442 - DETERMINE YOUR PROPOSED PRICE PERCENTAGES (PLUS (+), MINUS (-), or NET) FOR THE SCHEDULED LINE ITEM LISTING. Enter those percentages on the Standard Form 1442, Solicitation, Offer and Award. GROSS RECEIPTS TAX - DO NOT INCLUDE THE GROSS RECEIPTS TAX FOR ZONE I - STATE OF NEW MEXICO IN YOUR PERCENTAGE FACTOR. PREMIUMS FOR BONDS - DO NOT INCLUDE PREMIUMS FOR BONDS IN YOUR PERCENTAGE FACTORS. THIS APPLIES TO ALL ZONES IN THIS CONTRACT. THE GROSS RECEIPTS TAX AND PREMIUMS FOR BONDS WILL BE A SEPARATE LINE ITEM WHEN APPLICABLE. EVALUATION AND AWARD BASIS FOR AWARD - The Government will make an award to the responsible offeror(s)whose offer(s) conform to the solicitation and is most advantageous to the Government. Technical quality is significantly more important than cost or price. As proposals become more equal in their technical merit, the cost or price becomes more important. TECHNICAL EVALUATION FACTORS - Experience - must present evidence of having performed a minimum of 5 projects completed within the past 5 years, 3 of the 5 must be "similar" in nature and size to the requirements listed. --- Submit past performance questionnaire forms for a minimum of 5 different current projects or 5 projects performed within the past 5 years for projects for similar services. Past Performance - Provide the questionnaire form to 5 different references. Each reference shall return the form to you in a sealed envelope. DO NOT open the envelope. Submit questionnaires in the sealed envelope ( sealed by the reference ). Qualifications of Key Personnel - Key personnel include: Project Manager or Coordinator; On-Site Superintendent; Construction Supervisor; Chief Designers [Architect, Mechanical, Electrical, and Structural]; and Inspection and Testing Agent[s]). SEE FORMAT IN EVALUATION AND AWARD Management Plan - Submit a narrative describing: (1) understanding of the sample scope of work; (2) brief statement of perception/philosophy of responding to multiple task orders in various locations simultaneously. Compliance with Solicitation Requirements - Compliance with above in requirements and registration in CCR SECTION 00800 - SUPPLEMENTARY CONDITIONS BONDS AND INSURANCE - For each task/delivery order in excess of $100,000.00, the contractor shall furnish a performance bond in accordance with FAR 28.102-1(a). - For each task/delivery order in excess of $100,000.00, the contractor shall furnish a payment bond in accordance with FAR 28.102-2(b). - The ordering official shall select two or more forms of payment protection for task orders greater than $30,000, but not greater than $100,000. The contractor shall submit to the Government one of the payment protections selected by the contracting officer in accordance with F AR 28.102-1(b)(1). CONTRACTOR STORAGE AND OFFICE SPACE - The Government will not provide storage or office space for the contractor's use. Space may be available for lease. The contractor should contact the Building Manager for information on leasing space. SUMMARY OF WORK LOCATIONS Zone I - State of New Mexico - Solicitation is open to all business concerns. Woman Owned, Veteran Owned, HubZone and Small/Small Disadvantaged businesses. Zone II - El Paso - Solicitation is set aside for Small Business Administration certified 8(a) concerns. - 8(a) Contractors are not required to submit the required bid guarantee for proposals submitted for zones set aside for 8(a) contractors per GSAM 529.101-1 (a) Construction Contracts. (Section 8(a) of the Small Business Act, as amended (15 U.S.C. 637(a)). Zone VIII - State of Louisiana - Solicitation is set aside for HubZone small business concerns. HUBZone small business concern means a small business concern that appears on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administation. Awards will be made by Zones. The secondary contract area is the contiguous United States. (See Attachement - IDIQ Contract Zones, With Geographical Zones Outlined). (FAILURE TO SPECIFY WORK ZONE WILL RESULT IN REJECTION OF OFFER.) WORKING HOURS - Monday - Friday, 8:00 a.m. to 5:00 p.m. are considered normal working hours and days. - A pproximately 50 percent of work will be performed during normal working hours and 50 percent will be performed during other than normal working hours. CONTRACT AMOUNT PER YEAR - Up to $10 Million per one year period, without carry over to the next year. GUARANTEED MINIMUM - The guaranteed minimum shall be $200.00 for each firm selected. MINIMUM/MAXIMUM ORDER LIMITATIONS - Government may order services that do not fall within the stipulated minimum/maximum order limitations (Reference Supplementary Conditions - Section 00800, FAR 52.216-19 - Delivery Order Limitations (OCT 1995)) Contractor may reject such orders by written notice to the ordering official but it must be within 3 days of receipt of order. TASK ORDERS PRIMARY AND SECONDARY CONTRACT AREAS - Primary area is w ithin the zone(s) specified in the offeror's proposal. Secondary area is all other zones not proposed on and the contiguous United States. Contractors are not required to compete for task orders to be performed in the secondary zones. TIME OF PERFORMANCE/LIQUIDATED DAMAGES - The performance times in calendar days and liquidated damages will be stated on each individual task order. MOBILIZATION FEE - A mobilization fee may be given consideration per task order in a remote area. A remote area is defined as fifty (50) mile radius of: (1) the established GSA Geographic Service Centers (See Attachment - GSA Geographic Service Centers) or (2) the IDQ contractor's bona fide place of business location. DAVIS-BACON WAGES - Wage Rates for the location in which the work is to be Performed will be attached to each task order. GOVERNMENT FURNISHED LINE ITEMS AND SCHEDULED LINE ITEMS - primary ordering source - not negotiable. The offeror's percentage factor will not be negotiated. NON SCHEDULED LINE ITEM - not listed in the Government furnished line item listing or the RS Means Guides - shall be negotiated. LUMP SUM PRICING - The Government may elect to obtain pricing utilizing a lump sum method. - Will be competed among the multiple awarded contractors per zone. - Pricing breakdown may be required. - The order shall define the scope of work in such detail as is appropriate for the work to be accomplished and include sketches, schedules, and drawings if necessary. TASK ORDER SELECTION - The priority for placing orders for line items is lowest price line-item contract first. - If technical considerations displaces the lowest price offeror as the best value, award will be made with the next lowest price offeror and so forth. - C ontact with each contractor is not required - The ordering official shall make a business judgment as to whether (1) price, (2) delivery schedule, (3) past performance, is to be used as the selection criteria and award to the "Best value to the Government". FUTURE INDEFINITE QUANTITY CONTRACTS (OPEN SEASON) GSA reserves the right to issue a modification to the solicitation to request proposals for additional contractors if needed. Awards will be made within the primary area. Pre-proposal Notes 12/9/2010 Questions & Answers On the agenda: GSA access cards (PIV) takes 10 day now for fingerprint cards rather than 14 days. **These are required once a contract is awarded; not at the proposal stage. Want to give you a clear understanding of the security requirements for this contract. Most successful are contractors that have one point of contact for all security clearances for their contract. Two (2) types of personal investigations: contractors/subs that need access to the building(s) less than 6 months and greater than 6 months. Less than 6 months = law enforcement check (no 85P required) Greater than 6 months = full investigation NACI. To begin the process for either one it begins with a Contractor Information Worksheet (CIW). Usually takes 2 weeks to receive a preliminary clearance. Complete NACI takes 2-6 months. Two types of badges: contractor for building access and a GSA access card if the contractor requires access to GSA computers systems. All large cities do not have a credentialing office. GSA does not pay or reimburse contractors for their travel to and from credentialing offices, this is the contractor responsibility. Amendments to the solicitation per your agenda notes Q - Bona fide office: solicitation states you must have a bona fide office in the zone you are proposing in, but what if you are serviced by another location? For example I have an office in the El Paso zone but I am serviced by the Lubbock SBA. How does that work in regards to the paragraph 2, Small Business Program, in the Supplementary Instructions to Offerors? A - The SBA certification office you are business is serviced by as a small business has nothing to do with the GSA zones set up in this solicitation. When it states you must have a bona fide office in the zone this is referring to the GSA established zones; an attachment is included in the solicitation with a map of the counties included in each zone. Pricing sheets will be included in the amendment. Q - RS Means - there are different books, which ones do we use? A - Use the Facilities Maintenance and Repair book and use the most current issue. Q - When will the amendment be issued? A - Next week. Q - And this will include the pricing and bonding information? A - Yes Q - If we have performance evaluations can we provide those in lieu of the five? A - Not in lieu but please submit those as well. Q - Will this preclude us from receiving a decent past performance rating if our points of contacts do not want to respond again since they have already submitted their comments in the DFARS system? A - No the proposals will be evaluated based on their merit. You will not be penalized for sending in a CCast that has been documented and the evaluator will not respond. We encourage you to still attempt to receive the requested information from your contacts and submit documentation with the performance evaluations indicating the attempt was made and the POC rejected. Q - How are you qualifying the offeror? We may have a teaming agreement. Will you qualify the past experience of the offeror as well as the partner? Or is it solely based on Joe Smith's construction Company? A - The companies teaming together per the teaming arrangement; past experience/projects of those firms can be submitted for evaluation. Teaming arrangements must be submitted with the proposal. Q - Past experience on on-going projects? A - Yes we will accept that as well. However make sure you meet the requirements as well. Q - Do you have to mail the questionnaire to the contacts or can we email those as well? A - You can email the questionnaires, however the responses need to be mailed back to you in sealed envelopes. Q - You are requesting a bid bond in the amount of $200,000 is that correct? We typically submit a bond that is 20% of the greatest amount of the bid. A - We are requiring one in the amount of $200,000. This is an IDIQ with multiple task order, not one big project. Range of typical task orders $ 5,000 - $350,000. New Mexico - $5 million total program; average task order value just under $90K El Paso - $1 million total program; average task order value just under $30K Louisiana - $8 million total program; average task order value just under $100 Again this is an estimate based on historical per zone and is in no way a guarantee. The IDIQ contract is a tool that can be used to perform the work within the zone but is not required. Q - 8(a) is not required to submit the bid bonds. Do we get extra credit if we can provide it as an 8(a) firm? A - No because it is not required. We would love to receive it however not extra credit will be given. Q - What is the anticipated total value of task order for zone 8? A - We can only give a range. We do not have an estimate. This is a tool PMs and COs can use but they do not have to use it. We are currently under a continuing resolution and to not know what our funding will be at this point. Q - Is there a reason why New Mexico was not set aside? A - Yes, historically we went out with set asides and did not receive enough participation and therefore had to go back out full and open. Q - How many do you anticipate awarding per zone? A - There is not a set number in mind. Q - Where will the amendments be posted? A - On FedBizOpps, right where the solicitation currently is posted. Minimum order - When the Government requires supplies or services covered by this contract in an amount of less than $500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under this contract. Maximum order - The Contractor is not obligated to honor -- any order for a single (unit priced) item in excess of $5,000,000.00, any order for a combination of (unit priced) items in excess of $5,000,000.00 or a series of orders from the same ordering office within five (5) days that together call for (unit priced) quantities exceeding the limitation of $5,000,000.00. The Contractor shall honor any order exceeding the maximum order limitations, unless that order (or orders) is returned to the ordering office within three days after issuance, with written notice stating the Contractor's intent not to perform the work called for and the reasons. Q - This is a one year firm one year option? A - Yes. Q - Will the line items be updated at the end of the base year? A - Yes, however the proposal must include coefficients (contractor percentage factors) for the base year and option year at the time of the proposal. Line items will be reviewed and pricing will be updated at the end of the base year. Q - If the contractor is qualified to submit for multiple zones do we have to submit separate proposals may we submit within one proposal for several zones? A - You need to submit a proposal for each zone. Q - You mentioned that the overall budget for Louisiana is $8 million, but that it may not be that much. Does it affect the average work order, meaning that maybe it could be under $100K per order? A - The averages do not give you a budget. Those numbers represent the anticipated aggregate of the program for the base year of this contract. Q - Can it affect the task order amount and be under $100K? A - The task order amount is based on the entire program and is an average. Not a guarantee that all or any task order will be $100K. The size of the project we are doing in LA run around $100K each. Q - Price books. Which one takes precedence the government issued price book (line items) or the RS Means? A - The government furnished line items. Q - With the RS Means can you confirm we are looking at the total O&P column? A - Yes Q - No Cost Index? We are going with the total and we are not going to change it for the location? A - Yes that is accurate. Disregard the cost index in the back of the Means book. Q - With regards to the engineering and architectural services, how much of those services do you anticipating per task order? A - Just an average. It is not very common at all. Each zone typically has an A&E firm for those services. It is very rare that the construction will secure A&Es for services. Q - This is not like a design build situation that we are talking about on these task orders? A - Not typically but it is not out of the question. We have other means we prefer to use for design build projects. And the design build projects that would be used under this IDIQ are very small in nature, we have this language and clauses in here for the small percentage of times that we may need to use this vehicle for such but as they stated it would be rare. Q - I am assuming that the design build capabilities apply as well to Zone II El Paso, the solicitation calls for an 8(a) contractor with design build capabilities, but from what I am hearing there is are not that many design build opportunities out there? A - That is accurate, but that is also not to convey that it is not important. That is why in the solicitation the small section in the solicitation that has to do with design build is in there and it says that if it comes up, then the A&E and any of those types of qualifications would be submitted at that time and are not asked for up front. The only thing asked for up front are the qualifications of the general contractor. That is also why the AE clauses are included, just in case we have a situation where a small design build project comes up. However that would be tackled if it were to ever come up. Q - Security SF85P forms. Could you clarify when are they due? It was stated the days were changed from 14 days to 10 days? A - No that only applies to the fingerprint cards. Q - So can you clarify what the invitation date is? Is that from when the solicitation was posted and is it per task order? A - If you have a core group that will be working with you on projects we can do those at the task order level. I will send you a Contractor Information Worksheet (CIW) and we will get those done post award. But you don't send those now. Anyone that you do not have a clearance for, and you receive a task order, the ordering official or Contracting Officers will need to give you a CIW for that task order. Once you get the CIW you complete your part of it, and depending on what zone you are in will depend on what program assistant you will be working with. From that point forward you would work with the program assistant for additional clearances. Q - So for January 5 th we do not need a clearance? A - That is correct you do need a clearance at that time. Only needed after award. GSA has someone in the El Paso and Albuquerque office that works fingerprint, badges and on the clearances. Q - What is the average coefficient for the areas? I guess everyone would like the historical information. Or for the existing contractor on board currently. A - We cannot release that information. Q - Is it just one award per zone? A - No, we have the option to make multiple awards for each zone. Q - OK and that will be around the January 5 th deadline? It would happen around the anticipated March award time? A - Everyone that we are going to make an award to will have to have their proposals submitted by January 5 th. We will review the proposals and we will make awards, and may or may not make multiple awards per zone; we do not know at this time how many we will award. Q - So Albuquerque could have 3 new awards on 1. But all of those would be awarded around the March time frame? A - Correct. Q - Can you go over the open season again? I guess if you already have some contractors on board currently, do you have any knowledge and you don't know how many you will add? Just up in the air? A - We are doing an open season now; we do not know if we will be able to award any additional contracts, so we may or may not have another open season. We only have two years left on this contract, it depends on the response. We do not have enough contractors in these zones and that is why we are currently having an open season. Q - After this conference today if we have additional questions can we submit additional questions before the January 5 th deadline? A - You can submit questions to me via email up through next Wednesday, December 15 th. Q - How many contractors are currently awarded in these zones? A - Zone I New Mexico - 1, Zone II El Paso - 2, Zone VIII Louisiana - 2 (One, however, is unresponsive and the option will not be exercised.) Q - Looking ahead. Since this is an open season on an existing IDIQ that will go out again in two years, will there be a sources sought for the replacement contract to see where New Mexico, Zone 1 will remain a full and open zone? A - Yes. Questions sent after pre-proposal Q - The solicitation notice states that additional contractors are needed for Zone III (El Paso), and that the bidder must have a bona fide place of business here at the time proposals are due. What exactly does Zone III encompass? We are an 8A general contractor located in San Antonio, and would like to put forth a bid, we just need to know if we're considered part of that area. Also later on in the solicitation it lists El Paso as being in Zone II, is this a typo? Does it mean a different area at all? A - El Paso is Zone II. Reference to Zone III is a typo. San Antonio is not in Zone II, El Paso. There is a map of the zones toward the end of the solicitation. Q - Bid bond question. 8(a) firms are not required to submit bid bonds. Therefore if you are an 8(a) firm proposing in any zone you are not required to submit a bid bond. A - They are nice for GSA to see but not required. Q - Technical proposals & projects question. The firms teaming together per the teaming arrangement; past experience/projects of those firms (listed on the certificate) can be submitted for evaluation? A - Yes, but teaming arrangements must be submitted with the proposal. Q - The solicitation appears to be missing a form in which contractors can submit their proposed percentage factors. Can you amend the solicitation to include the form or if the form is not missing can you please direct us to where the form is? A - An amendment will be issued and will include pricing sheets. Q - Page 4, Item 3.00 Offer, Supplementary Instructions states "One percentage factor is required for the Government Furnished Line Items Listed in Price Schedule for Normal working Hours (NWH) and for Other Than Normal Working Hours (OTNWH) for the Base Period and Option Period One". Do we understand this statement correctly, for Government Furnished Line Items 191.01 through 193.40, is the contractor required to provide one percentage factor for NWH and a separate percentage factor for OTNWH for the Base Period and then a separate percentage factor for NWH and a separate percentage factor for OTNWH for the Option Period? A - Yes, there are a total of 4 percentage factors for the Government Furnished Line Items (1.01 - 193.40): BASE YEAR NORMAL TIME, BASE YEAR OTHER THAN NORMAL TIME, OPTION YEAR NORMAL TIME, OPTION YEAR OTHER THAN NORMAL TIME. Q - Page 4, Item 3.00 Offer, Supplementary Instructions. Is the RS Means Guides the same thing as the Scheduled Line Items 1.01 through 190.12? If not, please explain what the RS Means Guides are and where the contractor can get a copy? A - "RS Means Guide" refers to a commercially available cost estimating guide published by Reed Construction Data and commonly used in the construction industry. Enter the term "RS MEANS" into an internet search engine to find more information, including purchasing options. Q - Page 5, Item 3.00 Offer, Supplementary Instructions states "One percentage factor is required for Scheduled Line Items Using the RS Means Guides for Normal Working Hours (NWH) and for Other Than Normal working Hours (OTNWH) for the Base Period and Options Period One". Do we understand this statement correctly, for Scheduled Line Items 1.01 through 190.12, is the contractor required to provide one percentage factor for NWH and a separate percentage factor for OTNWH for the Base Period and then a separate percentage factor for NWH and a separate percentage factor for OTNWH for the Option Period? A - Two different questions here. (1) "Scheduled Line Items Using the RS Means Guides" do not refer to the government furnished line items. "Scheduled Line Items Using the RS Means Guides" refer to line items included in RS Means estimating books. The numbers 1.01 - 190.12 refer to government furnished line items are not relevant to RS Means items. A - (2) For RS Means items, there are a total of 4 percentage factors: BASE YEAR NORMAL TIME, BASE YEAR OTHER THAN NORMAL TIME, OPTION YEAR NORMAL TIME, OPTION YEAR OTHER THAN NORMAL TIME. Q - Page 6, Item 5. Method of Evaluation and Award (Price), Item ( c) states "the percentages of work to be performed during Normal Working Hours (NWH) and Other Than Normal working Hours (OTNWH) are also contained in Section 01005 - Summary of Work. The solicitation appears to be missing Section 01005 - Summary of Work. Can you amend the solicitation to include this section or if it is not missing can you please direct us to where the Section is? A - This was an oversight. Section 00800 was added twice and Section 01005 - Summary of Work was omitted. This will be corrected with the amendment. Q - Page 6, Item 5. Method of Evaluation and Award (Price), Item ( c) states "the percentages of work to be performed during Normal Working Hours (NWH) and Other Than Normal working Hours (OTNWH) are also contained in Section 01005 - Summary of Work. Is the contractor responsible for developing the percentages of work for both NWH and OTNWH or are these percentages provided by the Government? A - The offeror develops the percentages as a plus, minus or net. That information is contained in Section 01005 - Summary of Work which will be added with the amendment. Q - Are the Scheduled Line Items Listed and the Government Furnished Line Items the only line items the contractor is required to provide percentage factors for? What happens if the Scope of Work includes an element of work not included in the Scheduled Line Items or in the Government Furnished Line Items? What happens if the physical site conditions are different than the Scheduled Line Items or in the Government Furnished Line Items? For example, what if the Scope of Work requires us to remove VCT tile and the mastic underneath contains asbestos or if the Scope of Work requires us to remove an air-cooled condenser of 10 Tons, but it is located on top of a two story building and the contractor will need a crane to remove the unit? A - (1) The offeror should only provided percentages for the Scheduled Line Items/Government Furnished Line Items. (2) - A non-scheduled line item is a line item that is not listed in the Government furnished line item listing or the RS Means Guides; therefore, a non-scheduled line item shall be negotiated. ( That information is contained in Section 01005 - Summary of Work which will be added with the amendment.) - Specifications and Notes describing applicable conditions for line items are both included in the solicitation package. Any condition described by the specification or line item notes is to be included in your proposed percentage factor. In the case of differing site conditions, potential remedies include either (1) incorporating necessary additional work into the delivery order via modification or (2) temporarily suspending construction in order to allow for another contractor to mitigate the condition (ie, someone else could come remove the mastic in the example). Other remedies may be used, as well. In no instance will a contractor be directed or expected to perform work without compensation. If equipment rental is appropriate for a task, and is not included in the line item, the cost will be incorporated via either separate line item or negotiated agreement. Q - When we submit the Past Performance Questionnaire to our clients, are we allowed to type in the following information for the client? Reference: Name: Company: Telephone No: Title: Contract No.: Location of Contract Performance: Length of time contractor employed: Estimated price/cost for services: Type of Contract: A - Yes, you can complete the contract information portion for you client. Q - The pricing proposal requires a completed copy of the Document Security Order and Certification. I am uncertain if we are to use the Document Security Notice to Prospective Bidders/Offerors found near the end of the solicitation documents for this requirement. If so please acknowledge. A - You are to use the Document Security Notice found near the end of the solicitation. Q - Is there a form for our past performance references to fill out or should each reference write a letter? A - There is a form in the Evaluation and Award section. Evaluation and Award is near the end of the solicitation. Q - We understand that the GSA-provided price book does not update over the course of this contract, and the contractor is to adjust their coefficients in year 2 to allow for this. Would you please confirm that the R.S. Means line items will update as updates are provided to that price book? (That is, at any given moment we are to use the most current RS Means book) A - Use the most current RS Means book. Q - Would you please clarify the assignment of work among multiple contractors? Will you be competing the projects? If so, will the awards be best value, or low bid? A - Best Value Q - Can you please provide the anticipated timetable for the release of the amendments mentioned during the conference last week, including the pricing sheet? A - Issue of the amendment is planned for December 20th. Q - Because this is an IDIQ contract with undetermined requirements, and additionally, since you indicated at the conference last week that the requirement for any design will be very limited, would you please consider allowing a contractor to submit evidence of a successful ability to assemble a properly-qualified team able to meet the specific requirements of individual projects rather than asking for the identification of chief designers and inspection and testing agents at this phase of proposal submittal? Without a sense of the requirement, it is difficult to properly identify the best-qualified individual to perform each of those roles. A - Identification of chief designers and inspection and testing agents have not be requested. Proposal evaluation will stand as stated in the solicitation. Q - The summary of the Sample Scope of Work references the build out of the new wall layout "per the drawings." However, we are not able to find any drawings released as a part of this solicitation. Will you please indicate where these drawings can be found or provide them in order to allow our team to properly discuss the sample scope of work? A - There are no drawings. Please refer to Evaluation and Award Section of the Solicitation. It reads as follows - The sample scope of work is a preliminary summary of work. Offeror must provide how their firm will approach the project and the work to be performed (offeror's firm or sub-contractor(s) in the narrative. Specifics such as square footage, line items, line item notes, or cost are not required for the Sample Scope of Work. Q - Our firm is listed in the Contractor Central Registration (CCR) Database. However, we only have our Corporate headquarters listed, and not the multiple offices we have around the country. Our office in Albuquerque, NM has been in existence for several continuous years. Would you accept a copy of a lease and a valid New Mexico Contractors License, or other similar document as evidence of a bona fide office for Zone 1 respondents, rather than requiring that the office be verifiable through CCR, especially since this is an open and unrestricted procurement? A - I can not accept any documentation except the CCR registration. You must register you Albuquerque office in CCR by entering your DUNS number and doing a +4. This will allow you register multiple offices with one DUNs number. Q - What are the division page/sheet numbers of the drawings that should be used to calculate pricing for the sample scope of work? A - There are no drawings. Please refer to Evaluation and Award Section of the Solicitation. It reads as follows - The sample scope of work is a preliminary summary of work. Offeror must provide how their firm will approach the project and the work to be performed (offeror's firm or sub-contractor(s) in the narrative. Specifics such as square footage, line items, line item notes, or cost are not required for the Sample Scope of Work. Pricing Sheets (See Section 01005 - Summary of the Work in its entirety) GOVERNMENT FURNISHED LINE ITEMS LISTED IN PRICE SCHEDULE NOTES TO OFFERORS : SUBMIT ONE PERCENTAGE FACTOR ONLY IN ONE OF THE BLANKS BELOW FOR NORMAL WORKING HOURS AND OTHER THAN NORMAL WORKING HOURS FOR THE BASE YEAR AND THE OPTION PERIOD. OFFERORS WHO FAIL TO SUBMIT A PERCENTAGE FACTOR FOR NORMAL WORKING HOURS AND OTHER THAN NORMAL WORKING HOURS FOR THE BASE YEAR AND THE OPTION PERIOD WILL BE CONSIDERED NON-RESPONSIVE AND THE OFFER WILL BE REJECTED. ENTRY OF MORE THAN ONE PERCENTAGE FACTOR FOR NORMAL WORKING HOURS OR OTHER THAN NORMAL WORKING HOURS FOR THE BASE PERIOD AND THE OPTION PERIOD RENDER THE OFFER NON-RESPONSIVE. AN OFFER MAY BE REJECTED AS NON-RESPONSIVE IF THE OFFER IS MATERIALLY UNBALANCED AS TO OFFER PERCENTAGES. BASE YEAR OFFER SCHEDULE - NORMAL WORKING HOURS OFFEROR PROPOSES TO PERFORM THE LINE ITEMS LISTED IN THE CONTRACT DURING NORMAL WORKING HOURS FOR THE UNIT PRICES LISTED IN THE PRICE SCHEDULE: PLUS THE PERCENT INCREASE ENTERED BELOW. INCREASE __________________________% MINUS THE PERCENT DECREASE ENTERED BELOW. DECREASE __________________________% FOR THE PRICE LISTED NO INCREASE OR DECREASE. NET ¨ (PROPOSE THIS OFFER BY "X" IN THE BOX ) OFFER SCHEDULE - OTHER THAN NORMAL WORKING HOURS OFFEROR PROPOSES TO PERFORM THE LINE ITEMS LISTED IN THE CONTRACT DURING OTHER THAN NORMAL WORKING HOURS FOR THE UNIT PRICES LISTED IN THE PRICE SCHEDULE: PLUS THE PERCENT INCREASE ENTERED BELOW. INCREASE __________________________% MINUS THE PERCENT DECREASE ENTERED BELOW. DECREASE __________________________% FOR THE PRICE LISTED NO INCREASE OR DECREASE. NET ¨ (PROPOSE THIS OFFER BY "X" IN THE BOX ) GOVERNMENT FURNISHED LINE ITEMS LISTED IN PRICE SCHEDULE OPTION YEAR OFFER SCHEDULE - NORMAL WORKING HOURS OFFEROR PROPOSES TO PERFORM THE LINE ITEMS LISTED IN THE CONTRACT DURING NORMAL WORKING HOURS FOR THE UNIT PRICES LISTED IN THE PRICE SCHEDULE: PLUS THE PERCENT INCREASE ENTERED BELOW. INCREASE __________________________% MINUS THE PERCENT DECREASE ENTERED BELOW. DECREASE __________________________% FOR THE PRICE LISTED NO INCREASE OR DECREASE. NET ¨ (PROPOSE THIS OFFER BY "X" IN THE BOX ) OFFER SCHEDULE - OTHER THAN NORMAL WORKING HOURS OFFEROR PROPOSES TO PERFORM THE LINE ITEMS LISTED IN THE CONTRACT DURING OTHER THAN NORMAL WORKING HOURS FOR THE UNIT PRICES LISTED IN THE PRICE SCHEDULE: PLUS THE PERCENT INCREASE ENTERED BELOW. INCREASE __________________________% MINUS THE PERCENT DECREASE ENTERED BELOW. DECREASE __________________________% FOR THE PRICE LISTED NO INCREASE OR DECREASE. NET ¨ (PROPOSE THIS OFFER BY "X" IN THE BOX ) NOTES TO OFFERORS : SEE SECTION 00800, PARAGRAPH NO. 2, CONCERNING PERFORMANCE AND PAYMENT BONDS AND INSURANCE. SEE SECTION 00800, PARAGRAPH NO. 3, CONCERNING ADDITIONAL INFORMATION ABOUT PERFORMANCE. SEE SECTION 00120 FOR THE METHOD OF EVALUATION AND AWARD. SECTION 01005 - SUMMARY OF THE WORK PART 1 - GENERAL 1.1. RELATED DOCUMENTS. Drawings and conditions of the construction contract, including but not limited to General Conditions and the Special Conditions listed below, apply to work of this section: 1. Section 00800 - Supplementary Conditions 2. Section 01005 - Summary of the Work 3. Section 01140 - Work Restrictions 4. Section 01271 - Measurements 5. Section 01310 - Project Management and Coordination 6. Section 01320 Construction Progress Documentation 7. Section 01400 - Quality Control 8. Section 01420 - References 9. Section 01500 - Temporary Facilities and Controls 10. Section 01593 - Security Regulations 11. Section 01595 - Safety and Health 12. Section 01600 - Product Requirements 13. Section 01700 - Execution Requirements 14. Section 01732 - Selective Demolition 1 5. Section 01735 - Fire Prevention Precautions for Hot Work 16. Section 01770 - Closeout Procedures 1.2. PROJECT/WORK IDENTIFICATION •A. Project Name and Location Indefinite Quantity Construction and Repair/Alterations with Design/Build Capabilities for one or more of the eight (8) zones in the Greater Southwest Region (Region 7) identified in the map contained in the solicitation. The following small business set asides have been established for this re-solicitation: Zone II - El Paso - 8(a) Zone VIII - Louisiana - HUBZone The remaining zones will be open to all business concerns. Woman Owned, Veteran Owned, HUBZone and Small/Small Disadvantaged businesses are encouraged to submit an offer. Zone I - New Mexico - Full and Open 1. This contract shall include all materials, labor and equipment required to perform the types of interior and exterior work described in the specification for a period of one (1) year, with provision to exercise options for one (1) additional one year period, commencing on date of Notice to Proceed. Actual contract period will be specified in the successful contractor's notice to proceed. Work shall be performed as ordered by individuals authorized to issue task orders. Work under the contract will be performed in Government-owned or GSA-operated buildings within the Greater Southwest Region and under secondary areas. 2. The estimated total of the contract is up to $10,000,000 per one year period, without carry over to the next year. 3. The guaranteed minimum shall be $200.00 per each one-year period. 4. The Government intends on selecting additional contracts for this solicitation for zones I, II and VIII. 5. The Contractor will not be required to perform work where the value of the work required in the task order is less than $500.00 in any one building/facility. 6. The Government may order services that do not fall within the stipulated minimum/maximum order limitations, (Reference Supplementary Conditions - Section 00800, FAR 52.216-19 - Delivery Order Limitations (OCT 1995)) but the Contractor may reject such orders by written notice to the ordering official. If the Contractor does not reject such orders within 3 days of receipt, such orders shall be deemed accepted, and all provisions of the contract shall apply. 7. It is anticipated that approximately 50 percent of work will be performed during normal working hours (NWH) and 50 percent will be performed during other than normal working hours (OTNWH). Monday through Friday, 8:00 a.m. to 5:00 p.m. are considered normal working hours and days. 8. Additional specifications not covered by the listed line items may be added for projects and will be provided to contractors for pricing prior to placement of an order. 9. If a proposed task order is a prospectus project or the estimate exceeds the prospectus limit these contracts cannot be used without the approval of the base contract Contracting Officer. •B. Primary and Secondary Contract Areas 1. Primary : (a) The contracts are for General Construction (repair/alterations) with design/build capabilities within the zone(s) specified in the offerors' proposal. (b) The Government shall endeavor to utilize this contract to the maximum practical extent for repairs and alterations within the areas specified. However, the Government reserves the right to perform, or have performed by others, any services, repairs and alterations, required within the primary contract area; doing so shall not breach or otherwise violate this contract. 2. Secondary : (a) The secondary contract areas are all other zones not proposed on and the contiguous United States. The secondary contract areas are awarded as primary contract areas under separate contracts to others. In addition, the secondary contract areas of this contract may also be secondary contract areas under other contracts. (b) Services shall be provided under this contract within the secondary zones if ordered by the Government. However, the Government shall have no obligation to order services to be performed under this contract within the secondary contract areas, and its failure to order any such services shall not breach or otherwise violate this contract. (c) Contractors are not required to compete for task orders to be performed in the secondary zones. C. Definitions 1. Indefinite Quantity Contract (IDQ). An indefinite quantity contract (commonly referred to as "term contract") provides for the furnishing of an indefinite quantity, with stated limits, of specific property or services during a specified contract period, with deliveries to be scheduled by the timely placement of orders upon the contractor by activities designated either specifically or by class. These contracts are designed so that construction alterations and repairs to Government buildings and space may be accomplished as needed on a prompt and timely basis. Contractors may have multiple projects in a number of different locations within a designated zone. Contractors must be able to field the necessary trades and craftsmen to handle multiple projects. 2. Contracting Officer. Contracting Officer means an official designated to enter into and/or administer contracts and make related determinations and findings. This official has the sole authority to issue modifications to the contract, resolve disputes, and to terminate the contract. If specifications indicate that an individual, other than the Contracting Officer, will approve or disapprove an action, it is understood that only the Contracting Officer has authority unless that individual is so designated by the Contracting Officer in writing. The Contracting Officer's decision shall be final. Under no circumstances will "approval" by the Contracting Officer be interpreted as a release of the contractor from responsibility to fulfill requirements of the contract. 3. Contracting Officer Representative (COR). The COR is a Government employee designated by the Contracting Officer (CO) in the administration of a contract. The following shall govern the appointment of COR's: (a) The designation of a COR shall be in writing by name and position title. A CO's designation of his or her representative shall contain specific instructions as to the extent to which the representative may take action for the CO. The COR shall not be given authority to award or modify the basic indefinite quantity contract, and shall not be given the authority to place or amend task orders against an indefinite quantity contract unless the COR has a CO's warrant. (b) The COR's specific duties and responsibilities are set forth below and may include but are not limited to: (1) Resolution of issues that may arise between the Contractor and the Government in connection with such matters as the acceptability of workmanship and other technical requirements. (2) Evaluation of the acceptability of workmanship and contract compliance with technical requirements. (3) Approval and acceptance of work performed under a contract. (4) Placement of a modification to task orders against indefinite quantity contracts within limits of CO warrant. 4. Ordering Official. The ordering official is an employee of GSA that has been designated by the CO to place task orders against GSA indefinite quantity contracts. 5. Task Order. A task order is an instrument for ordering supplies and services against an existing contract. GSA Form 300, Order for Supplies or Services, will be used by GSA ordering officials to initiate task orders against indefinite quantity contracts. D. Government/Contractor Obligations 1. The Government reserves the right to utilize Government forces or other contractors to accomplish similar work during the term of this contract. The Government also reserves the right to perform, or have performed by others, any services, repairs and alterations, any work by Government forces or others in the immediate vicinity or adjacent to the work being performed by the Contractor. 2. T he Government reserves the right to exclude or remove from the site or building any employee of the Contractor or subcontractor whom the Government deems incompetent, careless, insubordinate, or otherwise objectionable or whose continued employment on the work is deemed by the Government to be contrary to the public interests. The Government further reserves the right to complete processing of security documentation for Contractor personnel assigned to work within restricted access areas prior to access to such areas by Contractor personnel. Exercise of this right by the CO shall be without liability for increase of the contract price or for equitable adjustment or any additional costs or expense to the Government. 3. The Contractor must furnish, after award and before the first task order is issued, a list of all its employees and a list of the known subcontractors at all tiers who will be performing on the contract, together with a list of the names of the employees of such subcontractors. If a potential conflict of interest is evidenced, or should become evidenced, by virtue of a relationship between a Government employee who is involved with the administration of the contract and an employee of contractor, contractor's subcontractors or employees of contractor's subcontractors, agents or consultants, the CO may direct that the subcontractor or the individual employee of contractor or of a subcontractor, whose employment gives rise to such conflict, be replaced by contractor or its subcontractor, agent, or consultant. Exercise of this right by the CO shall be without liability for increase of the contract price or for equitable adjustment or any additional costs or expense to the Government. 4. On-site personnel must have signatory authority to sign modifications up to $100,000.00. E. Time of Performance/Liquidated Damages 1. The performance times in calendar days and liquidated damages will be stated on each individual task order. 2. If the ordering official and the Contractor cannot agree on time of performance or the liquidated damages rate for any task order, the matter shall be resolved by the CO. F. Mobilization Fees A mobilization fee may be given consideration per task order in a remote area at the discretion of the Government. A remote area is defined as an area outside a fifty (50) mile radius of: (1) the listed cities(See Attachment - IDIQ Zones and Cities) (2) the IDQ contractor's bona fide place of business location. The attachment includes but is not limited to the list of cities within each zone where GSA owned and/or leased buildings are located. G. Placement of Task Orders by GSA The ordering official must ensure the Maximum Ordering Limitation(MOL) is not exceeded, if task order exceeds $100,000. The authorized ordering official shall have a CO's warrant and successfully completed CON 244, Construction Contracting. H. Davis-Bacon Wage Determination The current Davis-Bacon Wage Rates for the location in which the work is to be performed will be attached to each task order. The wage rates will be current as of the date of the issuance of the task order. The Contractor will be required to comply with the current wage rates. I. Task Orders: Scheduled Line Items Percentage Factor, Scheduled Line Items Percentage Factor (using RS Means Guides), and Lump Sum Pricing The Government furnished line item listing and the RS Means Guides in this contract are the primary ordering source. A non-scheduled line item is a line item that is not listed in the Government furnished line item listing or the RS Means Guides; therefore, a non-scheduled line item shall be negotiated. Lump sum pricing can be used in lieu of scheduled line items. 1. Government Furnished Scheduled Line Items. The unit pricing in the scheduled line items is based on national averages taken from the most current RS Means Facilities Construction Cost Data guide and in-house estimating. The scheduled line items are a combination of components that represent a "compact effect". The line items were developed in this manner for the Indefinite Quantity Contract as a tool to provide a faster performance time to meet our customer needs. The unit price listed in the scheduled line items already includes a reasonable overhead and profit for the installing contractor. The offeror shall submit one percentage factor for all scheduled line items. The percentage factor submitted for the scheduled line items shall be proposed as: plus, minus or net. This percentage factor will apply to the base period of one year and will include all markup, labor and materials. The offeror shall also submit one percentage factor for each option period, (option period one, option period two, option period three, and option period four) which take into account any changes in the costs of labor and materials. 2. Scheduled Line Items (using RS Means Guides) The unit price in the RS Means Facilities Construction Cost Data guide already includes a reasonable overhead and profit for the installing contractor; however, it has not been adjusted for a particular geographic area. The offeror shall submit one percentage factor for all scheduled line items (using RS Means Guides). The percentage factor submitted for the scheduled line items (using RS Means Guides) shall be proposed as: plus, minus or net. (See Scheduled Line Items using RS Means Guide - Solicitation, Offer and Award - SF 1442). This percentage factor will apply to the base period of one year and will include all markup, labor and materials. The offeror shall also submit one percentage factor for the option period, which takes into account any changes in the costs of labor and materials. The scheduled line items (using RS Means Guides) portion of the task orders will use the most current RS Means Guides. The percentage factor submitted will be a ceiling. SAMPLE An example of how the Scheduled Line Items (using RS Means Guides) will be utilized is as follows: Item #: 161 105 8800 Description: Conductor, 15KV, aluminum shielded-ungrounded, #1 with PVC jacket, 350 MCM Reference: 1997 Means Electrical Cost Data, pg. 136 Unit Price: $21.00/LF Company A's Percentage Factor: -10% Company A's Price: $21.00/LF X 10% = $ 2.10 $21.00 - $2.10 = $18.90/LF Do not include the Gross Receipts Tax for Zone I - State of New Mexico in your percentage factor. Do not include premiums for bonds in your percentage factors. This applies to all zones in this contract. The gross receipts tax and premiums for bonds will be a separate line item when applicable. Premiums for bonds will be restricted to the actual bond fee only. No additional factors will be added. Awardees will be required to submit schedules on all projects in Microsoft Project. The Contracting Officer (CO) and designated Contracting Officer Representative (COR) may negotiate, at their discretion, special circumstances pertaining to the project. 3. Lump Sum Pricing The ordering/procurement office may elect to obtain pricing utilizing a lump sum method. Lump sum pricing will be competed among the multiple awarded contractors per zone. Pricing breakdown may be required on Request for Quotes and/or Proposals. For lump sum type projects, the order shall define the scope of work in such detail as is appropriate for the work to be accomplished, to include sketches, schedules, and drawings if necessary. There will only be one type of task order (relevant to Pricing) used under this contract which is lump sum proposal (with itemization when requested). One of the primary advantages to the Government of the multiple award is that task orders may be competed among the awarded contractors only and a task order can be issued to the contractor offering the best value. J. Price Schedule The current issues of the RS Means Guides are incorporated in this contract by reference (See below). The Contractor will be required to comply with the current issues of the RS Means Guides for the duration of the contract. These publications, to include all revisions, must be maintained by the contractor, at no cost to the Government. " The current issues of the following data books are incorporated into this contract by reference annually. " RS Means Facilities Construction Cost Data RS Means Building Construction Cost Data RS Means Mechanical Cost Data RS Means Electrical Cost Data RS Means Site Work & Landscape Cost Data RS Means Plumbing Cost Data K. Task Orders Task Orders will be developed individually for the scope of work to be accomplished, time allowed for completion, payments, etc. The GSA Form 300, Order for Supplies and Services, or other approved purchasing document shall give the exact location of the work, including room numbers, where applicable, and shall include work items to be accomplished. 1. FAR 16.505 Ordering (a) & (b) is incorporated by reference, and is an integral part of the subject contract(s). 2. Orders may be placed in writing, electronically, verbally, facsimile, or e-mail. A GSA Form 300 shall follow up any order placed by these methods. 3. Though contact with each contractor is not required in every case, due consideration shall be given to each contractor for each and every order placed in accordance with FAR 16.505(b). The contracting officer or ordering official shall make a business judgment as to whether (1) price, (2) delivery schedule, (3) past performance, is to be used as the selection criteria on each specific task order always keeping in mind "Best value to the Government". 4. Procedures for task order selection shall be as follows : (a) When the ordering official or contracting officer determines that the price of a particular task order is of primary concern, the contractor offering the lowest price shall be selected. (1) When the major monetary value of the order is to be scheduled line item type, the price established by the contractors at contract inception makes it unnecessary to contact any contractor except the one with the lowest priced scheduled line item factor. (2) If the task order is the lump sum type, the ordering official shall ask all contractors of the multiple-award group for a quote and award to the lowest priced offeror. (b) When an ordering official or contracting officer determines that the primary concern for a specific task order is the delivery schedule, all contractors of the multiple award group shall be asked to submit a delivery schedule proposal, and a price proposal. The contractor offering the best value to the government considering price and delivery schedule, shall receive the order. (c) When an ordering official or contracting officer determines that the primary concern for a specific task order is "best value," and the awardee is not apparent, the task order shall be competed on a "best value" basis among all contractors of the multiple award group. In this case, the CO or ordering official will evaluate technical information and prices submitted by the contractors for the specific task order. 5. Ordering officials shall make a good faith effort to provide multiple awardees a fair opportunity for lump sum orders that exceed the micro purchase threshold. Fair opportunity is considered during award of base contracts for line item task orders. (FAR 16.505(b)) 6. The task order shall specify that the work is to be performed during normal working hours or during other than normal working hours, as applicable. The task order shall also specify that if the Government permits the Contractor to work during normal working hours and the Contractor elects to perform the work (or portions thereof) during other than normal working hours, payment will be made at the percentage provided for the work permitted during normal working hours. 7. Task orders for scheduled line item type projects shall list the scheduled items by number as they are listed in the indefinite quantity contract and shall include the applicable unit prices. 8. The task order shall specify calendar days required for completion of the work. Time of receipt (See Specification Section 00800 - FAR 52.216-18) should be established by either hand carrying of the task order to the Contractor or by sending it to the Contractor by a traceable delivery service. The number of days for completing work shall be negotiated for each task order. 9. Drawings or rough sketches shall be provided the Contractor as necessary to identify the location and extent of the work. 10 Any work performed by the Contractor prior to receipt of the task order shall be at his own risk. In the event the Contractor and the ordering official are unable to arrive at a mutual agreement of time for performance under a Task Order, the Contracting Officer may unilaterally order the Contractor to perform the work specified in the task order and the dispute will be resolved under the Disputes Clause of the contract. 11. Upon receipt and acceptance of the Task Order, the Contractor shall submit to the ordering official, a list of subcontractors of all tiers to be used for the work to be done. 12. The General Services Administration (GSA), Public Buildings Service (PBS) will begin using Contractor Performance Assessment Reporting System (CPARS) modules as the secure, confidential, information management tool to facilitate the performance evaluation process. The system enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The following are the modules of the system: (a) Contractor Performance Assessment Reporting System ( CPARS) - Used to create past performance evaluations on services procurements; (b) Architect Engineer Contract Administration Support System ( ACASS) - Used to create past performance evaluations on A/E procurements; and (c) Construction Contractor Appraisal Support System (CCASS) - Used to create past performance evaluations on construction procurements. Throughout the rest of this section, the term "CPARS" will mean the overall evaluation system (inclusive of the CPARS, ACASS and CCASS evaluation modules). Each task order requiring an evaluation will be registered in CPARS by the Government. Within 30 days of award of a task order, the contractor will receive an email that contains user account information, as well as the applicable task order number(s) and evaluation module assigned. The contractor will have one user account set up that will allow access to all three modules. Contractors are encouraged to visit http://www.cpars.csd.disa.mil/allapps/cpartrng/webtrain/webtrain_all.htm to sign up for free on-line Contractor Overview training when these sessions are offered. The training session is (2) hours and is specifically for contractor users who will provide Past Performance Evaluation comments on PBS evaluations. After the contracting officer prepares and releases a task order evaluation, the contractor will receive an email alerting them the evaluation is ready for their review and comment. The contractor will have 30 days to respond to the evaluation. GSA shall provide for review at a level above the contracting officer (e.g., contracting director) to consider any disagreement between GSA and the contractor regarding GSA's evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation. NOTE: Unless the contractor provides a different point of contact (POC) to the contracting officer after award, the Past Performance Point of Contact (POC) listed on the contractor's Central Contractor Registration (CCR) profile will be used as the default Past Performance POC. This is the individual who will receive CPARS email alerts. In accordance with FAR Clause 52.204-7 the contractor is responsible for the accuracy and completeness of the data within the CCR database. Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used by Federal Agencies to support future award decisions. L. Modifications 1. Base Indefinite Quantity Contract (IDQ). Only the CO may issue modifications to the basic Indefinite Quantity Contract. 2. Task Orders. Designated COR/ordering officials shall be granted the authority, in writing by the CO, to modify task orders within specified limitations. They shall not make changes in the scope of the specifications, or make any other changes that are not within the scope of the basic contract. Normally, modifications to the contract should be limited to modifications provided by the "changes" clause of the contract. In cases where the CO received requests for extra work, he/she shall make a determination as to the appropriate method of procurement. 3. IT SHOULD BE NOTED BY THE CONTRACTOR THAT ACCEPTANCE OF WORK ACCOMPLISHED BY GSA IN NO WAY RELIEVES THE CONTRACTOR OF CRIMINAL RESPONSIBILITY FOR FRAUD IN MISREPRESENTING EITHER THE QUALITY OR QUANTITY OF WORK CERTIFIED AS COMPLETED BY THE CONTRACTOR. PROVISIONS OF 18 USC, SECTION 287 ARE APPLICABLE TO ANY SUCH REQUEST FOR PAYMENT. THAT SECTION PROVIDES : "Whoever makes or presents to any person or officer in the civil, military or naval service in the United States, or to any department or agency thereof, knowing such claim to be false, fictitious or fraudulent, shall be fined not more than $10,000 or imprisoned not more than (5) years, or both." The Contractor is also advised that the provisions of 18 USC, Section 10001 are also applicable to any statements or claims made as to work actually performed or accomplished. M. Administration of the Contract 1. The CO may conduct a pre-construction conference and require all successful offerors of this solicitation to attend. The CO's notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed. 2. The COR, with the assistance of the ordering official, is responsible for ensuring that the Contractor performs all work in accordance with all contract terms and specifications. At no time will the COR supervise contract employees. First-line supervision and inspection of the work performed is the responsibility of the contractor, and inspection by the Government does not relieve the contractor of that responsibility. 3. The COR and ordering officials, shall be responsible for the enforcement of the Davis-Bacon Act. The Davis-Bacon Act requires that the Contractor pay his or her employees a minimum salary and fringe benefits, that he submit weekly certified payrolls, and that he allow his employees to be interviewed concerning their salaries and fringe benefits. 4. The CO/Ordering Official shall require that a certified consolidated payroll be submitted by the contractor (this is to Include all subcontractors payrolls) each week for all task orders Placed against the contract. The payroll shall be submitted to the CO through the COR. The Contractor may use any payroll form which contains all information as shown on Form SF-347, Payroll, and which is certified by the Contractor. In addition to the required wage information on each employee, the Contractor shall break down the consolidated weekly payroll to reflect the number of hours each employee worked on each task order more than once to provide the necessary information for each task order. A confidential interview is required for each craft and should be done at staggered intervals, when work is in progress, during the life of the task order. The Standard Form 1445, Labor Standards Interview, shall be used to document results of confidential interviews. Both payrolls and records of the interviews become part of the contract file. The COR or his designated representative will check all payrolls. 5. The COR and/or designated representative is also responsible to see that the Contractor maintains posters WH Publication 1321, Notice to Employees Working on a Federal or Federally-Financed Construction Project, and EEOC-P/E-1, Equal Employment Opportunity is the Law, at the job site(s) along with a copy of the applicable wage determination. 6. When submitting pay applications, after inspection is made and work is accepted, the contractor shall submit a completed and signed copy of the GSA Form 2419, Certification of Payment to Subcontractors and Suppliers, and all certified payrolls. These forms become part of the contract file. 7. A single payment for all work performed for each task order may be made upon final inspection and acceptance; however, as provided in FAR 52.232-5, Construction Contract Clauses, the Contractor is entitled to monthly payment as the work proceeds. Consequently, where the time for completion of the work to be performed exceeds one month or where unanticipated delays occur, a progress payment to the Contractor may be issued. The Contractor shall submit all weekly certified payrolls including payrolls for subcontractors for the period of performance. (See Section 00800, Paragraph 8. Payments.) N. Scheduling Work Before any of the work within the scope of the contract is started, the Contractor shall confer with the COR and agree on a sequence of procedure; means of access to premises and building; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; and the location of partitions, eating spaces for Contractor's employees and the like. O. Protection and Damage 1. Provide all labor, materials, and equipment necessary for protection of personnel, equipment, furnishings, buildings, and facility accessories (such as parking lots, fences, etc.) from damage. Remove fixed items, if necessary, and replace them in their original location and condition. If work required by the task order prevents replacement in their original location, new locations will be designated by the COR for placement by the Contractor. Equipment, furnishings, buildings, and facility accessories damaged due to work performed under this contract shall be repaired or replaced to their original construction and finished by this Contractor. 2. The route of moving materials or equipment within the building and the point of delivery of these materials or equipment to the building shall be approved by the COR. The Contractor shall repair all damage done by the movement of materials or equipment at no additional cost to the Government. The finished repaired surface shall match the damaged materials inside the building and provide temporary covering, as necessary, to protect floors. 3. No materials shall be thrown from windows or doors of buildings. Disposal of waste materials through windows or doors when enclosed chutes and receptacles are used will be permitted only with written permission of the COR. 4. Debris from work inside buildings shall be removed from the facility daily. Premises shall be left neat and clean after each work shift so that Government business may proceed the next regular workday without interruption. P. Use of Building Facilities 1. Utility services of the building may be used in this work, if available. Toilet facilities on the site may be used by the workmen subject to the regulation of the Government, if they are available. 2. Any temporary use of an existing elevator shall be by arrangement with the Property Manager of the building and subject to his/her control. Such use will be of an intermittent nature. The Contractor shall provide and maintain suitable and adequate protective coverings for the elevator machinery, the hatchway entrances, and the interior of elevator during the period of temporary use. Loads in excess of the rated capacity of the elevator will not be permitted. The Government will bear the cost of electric current for the operation of the elevator. On completion of the work, the Contractor shall remove the protective coverings together with any resultant dirt and debris, and leave the equipment in a condition equal to that in which he found it. Q. Inspection of Site or Building It shall be the contractor's responsibility to ascertain possible conditions at each site. Conditions to be ascertained include such things as elevator sizes and capacities, existing building materials and components, etc. R. Singular Number 1. Where item, device, part of equipment, etc., is herein referred to in singular number, such reference shall apply to as many items, devices, etc., as are required for complete installation as described in each task order. 2. Where any reference is made herein to "the contract", "contract work", etc., such meaning shall apply to each task order individually and collectively. 1.3. MISCELLANEOUS AND GENERAL PROVISIONS A. New Work Unless otherwise noted on drawings or specified, new work in extension of existing conditions shall correspond in all respects with that to which it connects, or to similar existing conditions, in materials, workmanship, and finish. B. Alterations to Existing Work 1. Existing work shall be cut, drilled, altered, removed, or temporarily removed and replaced as necessary for performance of work under the contract. Work that is replaced shall match similar existing work. Structural members shall not be cut or altered, except where noted on drawings, without authorization of the CO. Work remaining in place which is damaged or defaced during this contract shall be restored to the condition existing at time of task order. 2. Discolored or unfinished surfaces exposed by removal of existing work and indicated to be the final exposed surfaces shall be refinished or the material shall be replaced as necessary to make contiguous work uniform and harmonious. Work out of alignment where exposed by removal of existing work shall be called to the CO's attention. Necessary corrective work directed by the CO will be subject to adjustment of the contract in accordance with "Differing Site Conditions" clause of the Construction Contract Clauses. C. Design/Build This contract allows for the issuance of design/build type task orders. It is the intent of this contract that the design/build orders will be minor in nature. Task orders of this type will be negotiated and awarded on a lump sum basis. Contractors will be required to submit the Architectural Engineering firm's qualifications and technical expertise for evaluation. All design work must be performed by a licensed individual in the state where the project is located. The design firm or in-house staff will design to the design guide or specifications for the particular project as provided by the agency. D. Installation Installation shall be as shown and specified for each item. E. Future Indefinite Quantity Contracts (Open Season) GSA reserves the right to issue a modification to the solicitation to request proposals for additional contractors if needed. Awards will be made within the primary area. 1.4. ACCESS AND SECURITY : The Contracting Company (hereinafter referred to as Contractor) shall ensure the completion of the Contractor Information Worksheet (CIW) and the Questionnaire for Public Trust Positions, Standard Form (SF) 85P for all contractor employees working on the project regardless of length of work. The Contractor shall submit the CIW's electronically to the EM&S Program Assistant identified in the Comments Section of the CIW form. NOTE : The e-mail address entered in Section 1 of the CIW is very important. This is the email address which will be used to send the invitation to complete the SF-85P. If you choose to assign a designated point of contact within your company, enter their e-mail address only on all CIW's. If you choose to have the individual input their own information, enter their e-mail address. The designated contact will receive the invitation/e-mail notification and will complete the SF-85P. Once the Program Assistant receives correctly completed CIW's the applicant will receive an email invitation (at the designated e-mail address provided) to complete their personal history in e-QIP. Completed forms must be returned within the designated timeframe, ten (10) days from the date of the invitation. The SF-85P must be submitted electronically, and all signature pages must be signed and faxed; scanned and emailed; or overnight mailed. SF85P is attached below. It is imperative that all boxes are filled in with the requested information. If it is not applicable, enter N/A. All information must be complete. The CIW will be emailed to the contractor by the CO/COTR upon award of contract with instructions for proper completion. The Contractor shall be responsible for the following activities regarding HSPD-12 requirements; failure to do so will be considered as non-responsive and may subject the contractor to contract actions. Ensure applicants/employees are eligible for issuance of Personal Identification Verification Cards (PIV Cards) prior to submission of forms to the best of their ability; Provide completed Contractor Information Work sheet for all contract employees to the EM&S Program Assistant within seven (7) days of award of contract; •3. Ensure E-QIP SF-85P is completed within ten (10) days of receipt of e-QIP invitation; •4. Provide Fingerprints using FD-258 Cards from two (2) fingerprinting sessions with local law enforcement agency, mailed to EM&S Program Assistant within fourteen (14) days of e-QIP invitation. Fingerprinting service is available through appointment with appropriate program assistant in their office; Forward all required forms to the EM&S Program Assistant; Ensure applicant/employee is notified of all suitability determinations; Ensure all badges and/or ID cards are returned to GSA/PBS COR within five (5) working days subsequent to employee leaving the contract or contract end date; Immediately notify the Building Manager, CO, or COTR of any issues that arise that could negatively affect any employee's ability to maintain or obtain access to the project site. PART 2 - PRODUCTS (Not Applicable) PART 3 - EXECUTION (Not Applicable) END OF SECTION 01005
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(https://www.fbo.gov/spg/GSA/PBS/7PMA/GS-07P-07-HHD-0096Ob/listing.html)
Place of Performance: Address: El Paso, New Mexico, United States
Record: SN02347311-W 20101222/101220233903-45df0c7aadaa13d3eae01c21e0b01087 (fbodaily.com)
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Y -- IDIQ Construction - Repair/Alterations with Design Build Capabilities - Amendment 1