Loren Data's SAM Daily™

FBO DAILY ISSUE OF JANUARY 14, 2011 FBO #3338
DOCUMENT

74 -- Copiers & Desktop Printing Devices - Attachment

Notice Date

1/12/2011
 

Notice Type

Attachment
 

NAICS

532420 — Office Machinery and Equipment Rental and Leasing
 

Contracting Office

Department of Veterans Affairs; Oklahoma City VA Medical Center; 921 N.E. 13th Street; Oklahoma City OK 73104-5007
 

ZIP Code

73104-5007
 

Solicitation Number

VA25611RI0210
 

Response Due

1/19/2011
 

Archive Date

1/29/2011
 

Point of Contact

Demarcus Thompson
 

E-Mail Address

ct
 

Small Business Set-Aside

N/A
 

Description

Description This is not a solicitation announcement. This is a sources sought synopsis only/Request for Information. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size standard classification (Hubzone, 8(a), small, small disadvantaged, woman-owned small business, service-disabled veteran-owned small business, veteran-owned small business, or large business) relative to NAICS 532420 ($25.0 Million). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement will be published in the FedBizOpps.gov. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this sources sought announcement. The Oklahoma City Department of Veterans Affairs Medical Center requests information from interested respondents in providing the following equipment and support. Copiers, Print/Copy Equipment Description of Work and equipment needs: For security reasons, all equipment hard drives and software disks shall become the property of the Department of Veterans Affairs Medical Center and may not be removed from the facility after installed, or an approved destruction method of hard drives by the VA ISO and IT Department. We need the ability to have 50 copiers that will act as copiers and will also have the ability to act as network printers, and 100 desktop small machines. Copier/Printer capability - We need copier that can also be used a printer, with the ability to handle recycled paper, any brand. 1) General Copy/Printer requirement Network capable Copy, Print, Scan, Fax systems: Configurable network services, ability to log in with and without using a LDAP/windows authenticated. Must have PIV ready capability. i. Ability to configure SMTP to prevent use as a relay ii. Facilitate use of secure protocols (e.g. HTTPS, SSH, etc) remote administration iii. Ability to disable non-secure protocols (e.g. HTTP, Telnet, etc) Ability to support multiple platforms and protocols (i.e. Windows, Linux, raw data, IPD, etc.). Ease of use to improve productivity to ensure success of workgroup culture change. Copying/Printing: Ability to copy documents along with collation/stapling on selected units with finishers. Ability to control access to color printing and copying. Image dpi copy and print quality configurable up to 1200 x 2400 resolution. Ease of use and safe access for clearing paper jams. Ability to route print queues to other operational systems. Ability to print/copy in black/white and color. Ability for two sided printing, scanning, and copying. Describe your multi color pricing for color printing and copying if available. Initial requirement for up to 30 pages per minute of color and B&W print performance to support about 50 users per system. Ability to supply 50 or more large units and 100 small desktop machines. Minimum 40 GB hard drive storage to support print queues of 50 users, on large copiers. Describe user role administration control options to handle color copying/printing, user functions, administration control, service control, cost to lease, cost to purchase, etc. Banner Pages - Ability to turn on and off (Specified who, name of document, and time/date of print job) Optional High capacity/multiple paper storage trays for various sizes of paper. Minimum capability of 3 trays. A variety of devices to select from based upon output performance levels dependant on the functional need. Scanning: Ability to scan documents and save as TIFF, JPEG, PDF, or OCR files. Ability to encrypt the scanned file and send via email, or save to a specific drive on network. Ability to scan documents and send encrypted files Faxing: Must have a Fax function logically separated from other functions...(i.e. cannot dial in and access other printer functions) Describe Central Management Describe Gateway option Energy Efficiency and Conservation: Energy Star Compliant and reduce the amount of supplies consumed and wasted generated. Digital devices shall operate effectively using recycled paper (including 30% post consumer waste) conforming to Executive Order 12873, Federal Acquisition, Recycling and Waste Prevention. Security : Ability for disk encryption for hard drive (AES) Ability for Image Overwrite for Hard Drive, Immediate & Scheduled Describe all security printing/copying/scanning/faxing options available. (i.e. access code, card access control reader capable, barcode, unauthorized reprint, etc...) Ability for Cyber approved user authentication. Ability to prevent retrieval of completed print jobs. Ability to turn off any feature that is not needed or approved for use at the plant. (scanning, faxing, wireless capability, and Infrared capability) Use of FIPS 140-2 validated cryptography for hard drive encryption No clear text passwords in transmission or storage Maintenance and system monitoring: Must have very low downtime and maintenance required. Onsite or 2 hour response for service Ease of network management of the systems. Ability for centralized remote management of all devices for configuration management and status notification. Ability to track device usage by user or department for monitoring and electronically submit the report. Ability for printing audit logs 2) Cyber Security Requirements Ability for Cyber approved user authentication. Ability to turn off any feature that is not needed or approved for use at the plant. (scanning, faxing, wireless capability, and infrared capability) No clear text passwords in transmission or storage. Use of FIPS 140-2 validated cryptography for hard drive encryption. Configurable network services i. Ability to configure SMTP to prevent use as a relay. ii. Facilitate use of secure protocols (e.g. HTTPS, SSH, etc) remote administration. iii. Ability to disable non-secure protocols (e.g. HTTP, Telnet, etc). Administration functions separated from user functions and authentication mechanisms prior to granting access to administration functions (either through physical access or remote access) Ability to prevent retrieval of completed print jobs. Ability to prevent retrieval/processing of submitted/incomplete print job until individual user authentication. Fax function logically separated from other functions...(i.e. cannot dial in and access other printer functions.) 3) Support/Service Personnel All personnel performing installation/repair at the Oklahoma City Veterans Affairs Medical Center must be United States citizens (either U.S. born or naturalized citizens from non-communist block or non-former communist bloc countries) and, shall be required to prove their citizenship upon entry to the plant. Contractor supplied service personnel shall be required to pass a background and fingerprints. Contractor shall assign sufficient qualified support/service personnel, including backup personnel to be available to report to the site during normal business hours (excluding holidays) to provide scheduled routine equipment maintenance and repair within 2 business hours when there is an unplanned equipment outage. 4) Support/Service Contractor shall provide an electronic meter reading report within one work week. Contractor shall provide, easy to read and understand reports with the following information: location, the serial number, when the service call was received, when the repairs were completed, a brief description of the problem, and the corrective action. Repeat problems from the previous month or months shall be noted. Contractor shall provide the Technical Representative or appointee an electronic meter reading report. This report at a minimum shall list by location, the model, serial number, key operator, a cumulative year to date volume and the volume of copies/prints made for the preceding month based on meter readings. Contractor shall provide an easy to read and understand bill each month. Shall provide a local or toll free service call system/help line for normal shift and one for off-shift emergency repairs. Shall supply backup devices, at no additional cost to Oklahoma City Veterans Affairs Medical Center, if the equipment cannot be operational within 2 business days. Contractor support/service personnel shall turn over parts/components capable of retaining classified images to the Oklahoma City Veterans Affairs Medical Center Technical Representative or appointee for proper destruction. 5) Consumable Supplies Contractor shall provide all consumable supplies (i.e., toner, staples, toner and developer containers, if required) as part of the contract. Contractor shall maintain adequate consumable supplies (excluding paper) at each location to produce a volume of copies/prints equal to the upper limit of each individual equipment volume range. Contractor shall provide a central phone number to call, in the event adequate supplies are not at the individual equipment locations. Contractor shall deliver the supplies within 4 business hours, after the request is received. Response to this notice should include company name, Telephone and facsimile numbers address, e-mail address, point of contact, size of business pursuant to the following questions: (1) Is your business large or small (2) If small, does your firm qualify as a small, emerging business, or small disadvantaged business? (3) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act? (4) Is your firm a certified Hubzone firm? (5) Is your firm a woman-owned or operated small business? (6) Is your firm a certified Service-Disabled Veteran-Owned Small or veteran-owned small business? (7) Include the DUNS number of your firm. (8) Describe the services of your company Website (i.e., web site address, discuss client access to view secure information online, download procedures, document retrieval, etc..) or provide brochures. ***OPTIONAL*** (9) Provide quotes containing a detailed breakdown of leasing/rental cost for equipment and services for 50 large machines and 100 small desktop machines. Provide quotes to purchase the 50 large machines and 100 small desktop machines. Please provide brochures of all suggested equipment. Responses to this notice shall be mailed to: Department of Veterans Affairs (90C) Attention of Demarcus Thompson (90C) 921 N.E. 13th Street Oklahoma City, OK 73104 Telephone responses will not be accepted. Responses must be received in writing no later than 10:00 a.m. CST January 19, 2011. This notice is to assist the VA in determining sources only. A solicitation is not currently available. Therefore, DO NOT REQUEST A COPY OF A SOLICITATION. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses to this sources sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Again, at this time, no solicitation exists.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/OCVAMC635/OCVAMC635/VA25611RI0210/listing.html)
 

Document(s)

Attachment
 

File Name: VA-256-11-RI-0210 VA-256-11-RI-0210.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=170867&FileName=VA-256-11-RI-0210-000.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=170867&FileName=VA-256-11-RI-0210-000.doc

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02358636-W 20110114/110112233854-f8f4405e1d4e94397e90e25af17bb026 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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