MODIFICATION
X -- Obtain Facilities for DHS-sponsored 2011 Chemical Sector Security Summit that will be held July 5th, 2011 to July 8th, 2011 in Baltimore, Maryland
- Notice Date
- 1/27/2011
- Notice Type
- Modification/Amendment
- Contracting Office
- 7th and D St SW, Washington, DC 20528
- ZIP Code
- 20528
- Solicitation Number
- HSHQDC-11-Q-00054
- Response Due
- 2/1/2011
- Archive Date
- 7/31/2011
- Point of Contact
- Name: Ryan Kauffman, Title: Contract Specialist, Phone: 202-447-0726, Fax: 202-447-5749
- E-Mail Address
-
ryan.kauffman@hq.dhs.gov;
- Small Business Set-Aside
- N/A
- Description
- AMENDMENT NOTICE: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, in conjunction with FAR 13.5, as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. The solicitation number is HSHQDC-11-Q-00054 and is issued as an invitation for bids (IFB), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-49. The associated North American Industrial Classification System (NAICS) code for this procurement is 531120 with a small business size standard of $7.00M. This requirement is unrestricted and only qualified offerors may submit bids. The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2011-02-01 14:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com. FOB Destination shall be Multiple shipping information. The DHS Office of Procurement Operations requires the following items, Meet or Exceed, to the following: LI 001, The objective of this Firm-Fixed-Price Request for Quotations(RFQ) is to obtain a facility with meeting space, audio visual equipment, and audio visual technical assistance that can accommodate a flow of 600 individuals each day for four days at the Chemical Sector Security Summit. The period of performance for this facility request is from 07/05/2011 to 07/08/2011. Conference Rooms minimum requirements: 20 total Units; (1) General Session area for two days, minimum 24,000 sq ft, classroom style seating for 600 people with: Main riser (skirted) for speakers with podium, stairs, safety rails and handicap ramp; panelist table with chairs; press tables with chairs; and a dedicated venue staff member.(4) Breakout rooms for one afternoon, minimum 5,000 sq ft each, classroom style seating for 200 people each with: Main riser (skirted) for speakers with podium and stairs; panelist table with chairs; press tables with chairs; and a dedicated venue staff member. Each of the rooms needs to be on the same floor and as close to each other as possible can use the General Session area for two of these meetings if the room can be converted to the breakout specification in one hour and 15 minutes.(1) Demonstration room for one afternoon, minimum 5,000 sq ft, classroom style seating for 200 people with: Main riser (skirted) for speakers with podium and stairs; panelist table with chairs; press tables with chairs; and a dedicated venue staff member. (1) Workshop/breakout room for one day, minimum 4,500 sq ft, classroom style seating for 200 people with: Main riser (skirted) for speakers with podium and stairs; panelist table with chairs; press table with chairs; and a dedicated venue staff member.(1) Workshop/breakout room for one day, minimum 1,425 sq ft, classroom style seating for 70 people with: Podium for Speakers; panelist table with chairs; press table with chairs; and a dedicated venue staff member. (1) Staff Office near General Session area for four days, 670 sq ft, boardroom style seating for 10 people with: Wireless internet access; DID outgoing phone with domestic long-distance; easels; a connecting door to the Speaker Ready Room; and on the same floor as meeting space. (1) Speaker Ready Room near General Session for four days, 750 sq ft, rounds of 10 for 18 to 30 people with: Wireless internet access; DID outgoing phone with domestic long-distance; a connecting door to the Staff Office; and on the same floor as meeting space. (1) Registration Area for three days with wireless internet access, extension cords, and power cords. Meeting space, including General Sessions, Breakouts, Demonstrations, the larger Workshop space, Registration, Staff Office, and Speaker Ready Room, is conveniently located within close proximity to each other and on the same floor. The Summit must be held concurrently with the 2011 Chemical Sector Security Expo which will be in a separate room and on the same floor., 20, EA; LI 002, Staff Support, 35, HR; LI 003, DID Phone with domestic long-distance, 8, EA; LI 004, Press Tables (skirted), 11, EA; LI 005, Risers (skirted) w/handicap ramp, stairs, and safety rails, 9, EA; LI 006, Panelist Table, 11, EA; LI 007, Podium, 9, EA; LI 008, Small Registration Table, 2, EA; LI 009, Extension Cord, 22, EA; LI 010, Power Strip, 22, EA; LI 011, Easel, 48, EA; LI 012, Wireless Internet: First drop and wireless connections, 96, EA; LI 013, Service Charge for Meeting Room, 1, EA; LI 014, Dual Screen Ballroom LCD Package for General Session: (1) Tape Gaffers Black, (4) 10.5' x 14' Fast-Fold Frame & Legs Deluxe, (4) 10.5' x 14' Front Fabric, (3) 50' AC Cable 3-Way, (4) 6000 Lumen DLP Projector, 2, EA; LI 015, Dual Screen Ballroom LCD Package for Demo,Breakout Sessions and Workshop #2: (2) 3700 Lumen XGA LCD Projector, (2) 9' x 12' Frame & Legs, (2) 9' x 12' Front Screen, (3) 50' AC Cable 3-Way, (1) Video Cable Lot, (1) 4 Output RGBHV DA, (3) 6' AC Power Strip, 5, EA; LI 016, Small Room Projector Package for Workshop #1: (1) 3700 Lumen Projector XGA LCD Projector, (1) 25' VGA Cable (1), 3'AC Power Strip, (1) Wide Screen 65" x 116", 1, EA; LI 017, Ballroom Audio Package 2 for General Session: (2) UHF Wireless BeltPack & Lav Mic, (6) Wired Handheld Microphone, (1) 32 Channel Mixer, (1) Gooseneck Microphone, (6) Tripod Microphone Table Stand (Black), (1) 1/3 Octave Stereo Graphic Equalizer, (8) Beta 58 Wireless Handheld Mic, (2) Microphone Floor Stands, 2, EA; LI 018, Ballroom Audio Package 2 for Demo and Breakout Sessions: (1) UHF Wireless BeltPack & Lav Mic, (4) Wired Handheld Microphone, (1) 16 Channel Mixer (12 Mono 2 Stereo), (1) Gooseneck Microphone, (4) Tripod Microphone Table Stand (Black), (1) 1/3 Octave Stereo Graphic Equalizer, (6) Beta 58 Wireless Handheld Mic, (2) Microphone Floor Stands, 4, EA; LI 019, Ballroom Audio Package 2 for Workshop #2: (3) UHF Wireless BeltPack & Lav Mic, (4) Wired Handheld Microphone, (1) 16 Channel Mixer (12 Mono 2 Stereo), (1) Gooseneck Microphone, (4) Tripod Microphone Table Stand (Black), (1) 1/3 Octave Stereo Graphic Equalizer, (6) Beta 58 Wireless Handheld Mic, (2) Microphone Floor Stands, 1, EA; LI 020, Small Audio Package for Workshop #1: (1) Gooseneck Microphone, (1) UHF Wireless BeltPack & Lav Mic, (1) Beta 58 Wireless Handheld Mic, (1) 5 Channel Mixer (4 Mic 1 Line), (1) Microphone Floor Stand, 1, EA; LI 021, Green Laser Pointer, 8, EA; LI 022, Speaker Timer, 10, EA; LI 023, Wireless Mouse, 7, EA; LI 024, 4 x 1 Scaling Video Switcher, 6, EA; LI 025, 8 x 1 Scaling Video Switcher / Video switching / PIP for video conferencing, 2, EA; LI 026, 19" LCD Data Monitor /confidence monitor, 5, EA; LI 027, Video Cable Lot, 7, EA; LI 028, 16' x 13' Velour Drape, Black, 70, EA; LI 029, 2-Way Radio, 42, EA; LI 030, B&W Network Capable Printer, 4, EA; LI 031, Speaker Phone, 5, EA; LI 032, 40" LCD Data Monitor, 2, EA; LI 033, 9" CRT Video Monitor, 2, EA; LI 034, 6 Output RGBHV DA, 5, EA; LI 035, 4 Output RGBHV DA, 2, EA; LI 036, Dell D630 Latitude, 2, EA; LI 037, Stage Wash: 6 x 600W Dimmer Pack, 12 Channel DMX/MPX Lighting Controller, 26 Degree S4 Ellipsoidal, 2, EA; LI 038, LED Wash and LED Power Supply, 2, EA; LI 039, Lighting Cable Lot, 4, EA; LI 040, Audio Press Box 24-Out, 2, EA; LI 041, AV Power strip, 12, EA; LI 042, Video Teleconferencing System for Webcast, 1, EA; LI 043, Webcast Equipment: HSIA Services / Private VLAN for Webcast and camera, 1, EA; LI 044, HSIA Webcast Labor, 10, HR; LI 045, Video/Audio Technician (/hr) and Set-up, 164, HR; LI 046, Service Charge for A/V Equipment Labor and Set-up, 1, EA; LI 047, Rigging Labor for Lighting, 1, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, DHS Office of Procurement Operations intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. DHS Office of Procurement Operations is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids. All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com. Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process. Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com. Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Bid MUST be good for 30 calendar days after close of Buy. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. Offeror must be registered in the Central Contractor Registration (CCR) database before an award can be made to them. If the offeror is not registered in the CCR, it may do so through the CCR website at http://www.ccr.gov. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at http://www.acqnet.gov/far.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DHS/OCPO/DHS-OCPO/HSHQDC-11-Q-00054/listing.html)
- Place of Performance
- Address: Multiple shipping information.
- Zip Code: Multiple
- Zip Code: Multiple
- Record
- SN02368216-W 20110129/110127234429-54ec10830219efa7be6dd70e2df0bde1 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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