SOLICITATION NOTICE
V -- Yellow Ribbon Event- 14th POB 10-12 Feb 2011 San Diego, CA
- Notice Date
- 1/31/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USAR Center-Dix, 5418 South Scott Plaza 3rd Floor, Fort Dix, NJ 08640-5097
- ZIP Code
- 08640-5097
- Solicitation Number
- W81YJR1357N035
- Response Due
- 2/3/2011
- Archive Date
- 4/4/2011
- Point of Contact
- Theresa M Eckstein, 609-562-2185
- E-Mail Address
-
USAR Center-Dix
(theresa.m.eckstein@us.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation # W81YJR1357N035 is hereby issued as a Request for Quote (RFQ) for lodging during the period of 10-12 February 2011 in the San Diego, CA area. This procurement is being issued as small business set aside. Only small businesses under NAICS Code 721110 are being solicited resulting in a COMPETITIVELY awarded purchase order contract. The current size standard for this NAICS code is $30.0 Mil. If you are under the $30.0 mil gross sales then you are considered a small business. (Please update your CCR records to reflex this change) The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to provide contracted services as set forth below and in the attachments. The anticipated award will be a Firm-Fixed Price (FFP)-type contract. Offerors must submit quotes on the full quantity identified. The Government will award a purchase order contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following evaluation factors shall be used to evaluate offers: Technical (Facility Assessment consisting of cleanliness, security, amenities, availability of meeting space & rooms to support conference requirements), Location and Price. Award will be based on the best value to the Government. Best value is based on the above criteria in the following manner: Technical is somewhat more important than Location which is somewhat more important than Price. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. QUOTES MUST INCLUDE THE FOLLOWING INFORMATION: a) a list of three (3) references for a similar stay. References shall include; name/point of contact, address, phone number, and Email address b) a list of facility amenities c) pricing, CAGE code, DUNS number, and Federal Tax ID Third party providers should include the additional information requested in the paragraph listed below. Failure to provide this information with your quote may deem your quote to be TECHNICALLY UNACCEPTABLE and/or NON-RESPONSIVE. This is NOT a solicitation for Event Planning Services, Conference Planning or Third Party Hotel Resellers. For a proposal submitted by an offeror that is not a hotel, the offeror must describe in its proposal the technical approach for the offerors services as a prime contractor and forward a copy of a signed, written agreement between the offeror and a representative who has binding authority of stated hotel facility. This agreement must state that it covers the period of performance requested in the solicitation. In addition, a copy of all insurance(s) (standard business, liability, extraordinary insurances) must be submitted with the offerors technical proposal for evaluation purposes. The technical approach must state that a lodging representative from the winning bidder will be available full-time during the event(s) and must be physically present full time at the hotel during the entire event(s). Again, this is NOT a solicitation for Event Planning Services. An offer which requires the Government to execute a separate agreement with a third party vendor shall be deemed TECHNICALLY UNACCEPTABLE. The requirements and Contract Line Item Numbers (CLINs) for this request for quote are listed in the attachment entitled REQUEST FOR QUOTE. Contractors are to complete the REQUEST FOR QUOTE and return by the RFQ submittal date & time listed within. ONLY ONE QUOTE PER CONTRACTOR WILL BE CONSIDERED. ALL LATE QUOTES WILL BE REJECTED. NOTE: The final quoted price(s), both total and individual, MUST include all applicable taxes, fees, gratuities, commissions, service charges, etc...NO EXCEPTIONS. THE FEDERAL GOVERNMENT IS TAX EXEMPT. PROVISIONS/CLAUSES: please see attached REQUEST FOR QUOTE for all provisions and clauses that will/may apply to this solicitation and/or purchase order contract. LOCATION: The hotel must be within 15 miles of San Diego International Airport in San Diego, CA. The contractor is put on notice that the Government will not be held liable for any requirement that is to be paid for by participants or any amounts associated with those items, including any guaranteed minimum purchases that the contractor may require. All services to be provided by the Hotel will be in accordance with the Statement of Work (SOW). See Below. REQUIRED RESPONSE DATE: Quotes MUST be received by 10:01 AM Eastern Standard Time (EST) on 3 February 2011. Quotes are to be emailed or faxed to Theresa Eckstein, Contract Specialist, at theresa.m.eckstein@us.army.mil. An official authorized to bind your company shall sign the quote. Questions concerning this solicitation should be addressed to Theresa Eckstein, Contract Specialist, via email at the address provided above or Tel # 609-562-2185. All questions or inquiries must be submitted in writing. Quotes are being requested and a written solicitation will not be issued. SOW- 14th POB Yellow Ribbon: 10-12 Feb 2011 1. Number of rooms required: Total of 55 total sleeping rooms. No smoking rooms required. a. Day 1 - Thursday, 10 February 2011 - 5 sleeping rooms (Single Rooms) b. Day 2 - Friday, 11 February 2011 - 25 sleeping rooms (10 Single Rooms/15 Double Rooms) c. Day 3 - Saturday, 12 February 2011 - 25 sleeping rooms (10 Single Rooms/15 Double Rooms) 2. Audio Visual (type and quality of amenities required): Saturday, 12 February 2011, 0800-1700, for general session room: a. Audio house system patch or speaker system-1 b. Audio mixer-1 c. Wireless mic lavaliere-1 d. Wireless handheld lavaliere mic-1 e. Projector, screen, skirted audio cart-2 f. Podium-2 g. A/V cart-2 h. TV/DVD-2 i. Easel with butcher paper and color markers-2 3. Internet Services, Friday-Saturday, 11-12 February 2011, 0800-1700, four (4) wireless and wired internet lines for operations room. 4. Color copier: Friday-Saturday, 11-12 February 2011, 0800-1700, for operations room. Must be able to make 2-sided and color copies. 5. Conference room for general session, Saturday, 12 February 2011, 0800-1200, linen covered tables, classroom style, for 40 attendees with water station. 6. Breakout rooms: a. Friday-Saturday, 11-12 February 2011, 0800-1700, operations room, set up for 4 administrative staff, internet connectivity, telephone, and water station. b. Saturday, 12 February 2011, 1300-1700, one (1) break- out meeting room, linen covered tables, classroom style, for 25 attendees each. c. Saturday, 12 February 2011, 0700-1730, linen covered rounds for 10 children, ages 6 weeks-10 years, with water station. Room must be close to bathroom facilities. d. Saturday, 12 February 2011, 0630-0800 and 1130-1300, linen covered rounds of 8, banquet style for 50 attendees for meal service (non-meeting room). 7. Small Break-out Rooms: Saturday, 12 February 2011, 0800-1700, two (2) small rooms for individual counseling sessions. 8. Meals provided: a. Saturday, 12 February 2011, 0630-0800, hot breakfast buffet for 50 attendees, set up in linen covered rounds of 8. b. Saturday, 12 February 2011, 1130-1300, hot lunch buffet, set-up in linen covered rounds of 8, for 50 attendees. 9. On-site child care services: Saturday, 12 February 2011, 0730-1730, on-site local licensed provider to accommodate approximately 10 children ages 6 weeks-10 years, 3 staff members for 9 hours, to include providing age appropriate materials. 10. Skirted tables: a. Friday, 11 February 2011, 1400-1800, 2 each, 6 ft tables for registration (can be waived if fixed registration booth at location). b. Saturday, 12 February 2011, 0800-1700, 4 each, 6 ft tables with 2 chairs for each table, located outside of general session room, set-up for informational booths and registration table. 11. Marquees and/or directional signs: Friday-Saturday, 11-12 February 2011, posted or electronic signs to help direct conference attendees to Yellow Ribbon scheduled events.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/3dd98b703d1006d40b7b95bff88a0eaa)
- Place of Performance
- Address: USAR Center-Dix 5418 South Scott Plaza Fort Dix NJ
- Zip Code: 08640-5097
- Zip Code: 08640-5097
- Record
- SN02369840-W 20110202/110131234231-3dd98b703d1006d40b7b95bff88a0eaa (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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