FILE | Y | DOM Phase II Design Build - Attachment

FBO DAILY ISSUE OF FEBRUARY 02, 2011 FBO #3357
DOCUMENT

Y -- DOM Phase II Design Build - Attachment

Notice Date: 1/31/2011
Notice Type: Attachment
NAICS: 236220 — Commercial and Institutional Building Construction
Contracting Office: Department of Veterans Affairs;Contracting Officer (101);VA Medical Center;325 New Castle Road, Bldg. 1;Butler PA 16001-2480
ZIP Code: 16001-2480
Solicitation Number: VA24411RP0037
Response Due: 1/31/2011
Archive Date: 3/2/2011
Point of Contact: Paul Sims
E-Mail Address: of
Small Business Set-Aside: Service-Disabled Veteran-Owned Small Business
Description: VA Medical Center Butler, PA 16001 Design Build/Architect Engineer Scope of Work for Project # 529 -311 Domiciliary Extended Stay-In Unit Replacement Construction Budget: Cost Range - $1,000,000 to $5,000,000 Construction Bid Documents: 55 DAYS AFTER NTP Construction Completed: 305 DAYS AFTER NTP Contracting Officer:PAUL SIMS -- Services -- Provide professional Design Build/Architect Engineer (DB/AE) services to include: "Site Investigation-architectural, structural, mechanical, plumbing, electrical and environmental "Preliminary plan for area shown on Attachment A "Working drawings and modify specifications "Construction period services - review of submissions, provide recommendations regarding contractor change proposals, visit site per VA's request and add to drawings as-built conditions from contractor's record drawings. DB/AE will respond on site within a two-hour period when requested. Geo-Technical company shall monitor daily during excavation. "All labor, materials, equipment and supervision to perform site preparation work for new Domiciliary Treatment Program Residential Apartment Buildings at the Butler VA Healthcare System. "A/E contractor to provide F.T.P. site for use throughout duration of project. Site must remain open until final payment. This site is intended for A/E contractor for all submittals including shop drawings and as-builts. D/B contractor must also submit hard copies to VA for Design Review Drawings & Construction Documents. "The D/B Contractor must comply with VA Green Energy Management System (GEMS) program as per specifications 017419 & 01001. "The D/B Contractor must submit and comply with VHA Safety & Fire Protection Program to have drawings submittals reviewed by VA at 50% & 100% submissions Reviews based on VA standards, codes and regulations -- Project Scope -- GENERAL The project type is Design Build (utilizing the "Procedures for submittal of offers and proposal evaluation criteria") where the contractor is the contracting entity supported by architectural and engineering services (DB/AE). The DB/AE will provide professional architectural and engineering and construction services for the project including general construction, earth moving, concrete and asphalt paving, planting, HVAC, Plumbing, Fire Protection, Electrical, Communications, Electronic safety and security, storm drainage, sanitary sewer, water service, natural gas service, exterior electrical work, removal of certain existing site improvements 7 tie- in to existing utilities of certain mechanical, electrical, plumbing. The purpose of the project is to provide two- two story (4 units each, 6,700 square feet each) to accommodate and consolidate the DOM Treatment program, and to match the existing structures, at the location of the site of construction, as shown in this document. Tie into existing utility systems as shown. See Attachment A. This will consolidate the 56 bed domiciliary program into one contiguous treatment area and will provide for more efficient coordination of the Veterans health services. SPECIFIC The project design and construction area shall include, but not be limited to, design and construction for two- two story 4 units each with 16 beds (total) domiciliary residence apartment buildings. All work will include specifications and working drawings, structural, mechanical, electrical, plumbing, architectural drawings and site modifications, to comply with all ADA & UFAS requirements, and all applicable standards. All utility systems will tie into the utility systems currently being installed under a separate project. All exterior finishes to match existing buildings adjacent to site location. Itemized Summary of Work ARCHITECTURAL: "Two - two story building with 2 (residential type) apartments on each floor, all 4 apartments accessed from a common stairway. Gross area approx. 6,700 SF on two floors each building. Each apartment provides 4 beds. Building construction will be Type V 000 per NFPA 5000 requirements. "Mechanical rooms off great rooms " Laundry closet between kitchen and entry in all units. "Room at center of building: First Floor: fire protection / domestic water service entrance and twin gas-fired domestic water heaters to serve entire building; Second Floor: Four furnaces, one for ach unit. " Electrical closet under stair. "Building construction will be Type V 000 per NFPA 5000 (2006) requirements. This generally includes wood stud wall framing for exterior walls with masonry veneer or exterior panels. Roof framing will be pre-engineered wood trusses with a plywood roof deck. "Second floor framing will be wood joists. "Building foundations will be concrete spread footings with masonry foundation walls. Where subsurface conditions require, depth of footing will extend to levels of competent bearing. "At exterior walls, masonry areas will be face brick with red/brown range to be compatible with other campus buildings. "Exterior wall panels will be fiber-cement composition. Windows to be aluminum clad wood windows (metal on exterior, wood on interior). "Roofs are asphalt shingle. "The floor structure for the (2) two story buildings will be comprised of wood I-Joists with a plywood floor decking. "Door hardware - At building entrances and bedrooms supply network switches and programming and electrical to support VA supplied access control and alarm management system. HVAC: "The design will incorporate constant volume furnaces for the two (2) apartment buildings. The system will have a split system Gas furnace with DX cooling coil with a remote condenser. Independent toilet ceiling exhaust fans are used for each apartment. "All systems shall be DDC (Direct Digital Control) based and be connected to the campus control system. The furnaces, condensers, and apartment temperatures shall be connected to the D.D.C. for start/stop status, failures, and space temperature adjustability and monitor reading. ELECTRICAL: "An existing 208/120 volt service is provided in Building D via a 500 KVA pad mounted transformer. Each of the two (2) Apartment buildings will be served by 208/120 volt feeder, originating from the existing Building (D). Each Apartment suite will have its own 150 ampere, 208/120 volt panelboard for lighting, receptacles, kitchenette equipment, and HVAC equipment. New distribution panels shall be sized to meet the anticipated loads with approximately 25% spare capacity "All new mechanical equipment, fans, AHU, pumps, domestic water heaters, etc. will be 208 volt and feeders shall be extended from new 208 volt, 3 phase distribution panels. "New 120 volt lighting and controls will be installed throughout. Controls will be a combination of local switches and occupancy sensors with override switches. "Exterior lighting shall be installed for building egress at exit doors and wall mounted fixtures will be located around the perimeter of the building for security and safety. Exterior lighting shall be controlled by photocells with a timer override. "New hospital grade duplex receptacles will be installed. Devices near sinks or damp areas will be ground-fault type. Devices in the bedroom areas shall have arc-fault protection via panelboard mounted branch circuit breakers. Dedicated power outlets shall be provided for equipment as necessary. All devices will be flush mounted where possible. Normal/emergency receptacles will be provided where required by the VA or applicable codes. "In keeping with the "Residential" nature of the apartments wiring in these buildings will be mostly MC cable with some EMT conduit used as needed. Where applicable wiring will be installed below the concrete ground floors using PVC conduit filled with copper wiring as per all NEC and VA criteria, and all applicable code requirements. "The existing campus telephone/data system will be extended to the new buildings as necessary. All apartment bedrooms shall have data outlets and wiring. All apartment living rooms shall be provided with one (1) voice and one (1) data drop. All cabling shall be Category 5E installed concealed and all outlets shall be flush mounted. All cables shall be terminated on punch down blocks by the Electrical sub-contractor in the telephone/data closets. All work shall be coordinated with the facility IT department. "The Apartments will be served by signal loops from Building D. Fire detection and notification devices will be installed in Building D and the Apartments as required by the appropriate NFPA standards. Tie into existing Simplex fire alarm panel located in existing Building D; Supply and install new NAC panel in each apartment; Supply and install new strobes, speakers, tamper switch, water flow switch, smoke alarms, pull stations, all in accordance with NFPA and VA codes and requirements; Install twisted shielded cable/wiring to each building for pull stations located inside entrances. ""Hotel" type access controls will be installed at the entrance to each apartment suite. Video cameras shall be provided in all buildings at entrance doors, corridors, common areas and building perimeters. Provisions for future security cameras will be installed in each apartment bedroom. Locations for security devices, cameras, inside and outside the apartments will be as directed by the VA. Install fiber optic cable between buildings. "Lightning Protection System will be provided at the perimeter of the roof of all the new buildings. "Each apartment suite shall have a TV cable outlet in the great room and provisions for future TV cabling in each bedroom. "A building grounding system shall be provided around the perimeter of each building. "Ground rods shall be installed as required. PLUMBING: "The apartments are being developed as gravity sanitary sewer systems. All systems will be collected into the existing manhole. Tie into existing water line. This will enable to tap the new line twice at each apartment. (Separate water and fire entrance at each building). "Natural gas will be run at high pressure around the project. At each entrance the gas will rise above grade with a gas cock and pressure regulator. The pressure will be reduced down to 14" w.c. All water heaters and HVAC equipment will be gas fired. "Domestic hot water in each type building will be provided by Duplex underfired high efficiency heaters. All systems will be provided with a pumped recirculated system. FIRE PROTECTION: "A separate fire water entrance will be provided to each building. Final building layouts will determine the number of sprinkler zones per building that will be required. " INTERIOR FINISHES (matching existing buildings) "Walls - Paint "Flooring - "carpet tiles in bedrooms "wood plank vinyl in great room/kitchen/laundry/closet "paint in mechanical closet "ceramic tile in bathrooms "Vinyl baseboard "Kitchen millwork - plastic laminate "Ceiling tiles - acoustical SITE: See attached Geo-Technical report completed by Garvin Boward Engineering, Inc. STATEMENT OF UNIT PRICES: The Government is aware of a condition of expanding soil material. The Government intends to establish a fixed unit price for each of the items listed below. The actual cubic yard or square foot will be determined in conjunction with the geotechnical engineer post-award. The following prices are to be included within the bidders line item pricing. The unit pricing will be used for modification purposes (if applicable) when more than the allowed quantities are discovered. This modification must be authorized by the Contracting Officer prior to any additional removal. PRINT OR TYPE WRITTEN AMOUNT FOLLOWED BY NUMERICAL AMOUNT. THE AMOUNTS STATED MUST BE A TOTAL PRICE FOR THAT ITEM. DO NOT STATE THE DEDUCT AMOUNT. UNIT PRICE NO, 1: Lean, Sulfate-Resistant, Concrete Fill. Provide excavation and lean, sulfate-resistant, concrete fill below footings as indicated in structural foundation details and as recommended, on-site, by the geotechnical engineer. Allowance quantity to be included in Base Bid 375 cubic yards. Unit of Measurement: Cubic Yard.UNIT: CUBIC YARDUNIT PRICE NO.1: UNIT PRICE NO. 2: Footing Trench Seal. Provide excavation and the sulfate-resistant concrete footing trench seal as indicated in the detail on Drawing S-5.1R. Allowance quantity to be included in: Base Bid: 300 square feet: Square Foot of Concrete Seal surface Area. UNIT: SQUARE FOOTUNIT PRICE NO.2: UNIT PRICE NO. 3: Utility Trench Floor Seal. Provide excavation and the sulfate-resistant concrete utility trench floor seal as indicated in detail on Drawing L-7.1R. Allowance quantity to be included in: Base Bid: 1,575 square feet; Unit of Measurement: Square Foot of 3" Concrete Mudmat Floor surface Area UNIT: SQUARE FOOTUNIT PRICE NO.3:___________ UNIT PRICE NO. 4: Utility Trench Wall Seal. Description: Provide excavation and the sulfate-resistant concrete utility trench side wall seal as indicated in detail on Drawing L-7.1R. Allowance quantity to be included in: Base Bid: 8,400 square feet; Unit of Measurement: Square Foot of 8" Concrete Wall surface Area UNIT: SQUARE FOOTUNIT PRICE NO.4: UNIT PRICE NO. 5: Existing Unsuitable Fill. Remove, dispose, and replace existing unsuitable fill located in the planned building footprint as specified in Section 31 20 00 Earth Moving. (Unsuitable fill is that which is determined by the geotechnical engineer). The replacement material shall consist of suitable fill material placed and compacted as described for fill beneath the building. Allowance quantity to be included in: Base Bid: 600 cubic yards. Unit of Measurement: Cubic Yard UNIT: CUBIC YARDUNIT PRICE NO.5:_______________ --Site Investigations -- EXPECTATION: D/B team will make site visits as necessary to survey existing conditions. Make site visits as required to determine existing as-built conditions affecting this project. Note: Information including drawings and other documentation provided to the D/B team is used as reference only. All additional references and specifications are available on the internet at address www.va.gov/facmgt/standard/va_stds.htm. The D/B team shall field verify every aspect that relates to the project. Coordinate visits with the Project Coordinator, Jude Sperdute. -- Design Review Schedule -- EXPECTATION: Submit review package so they are received on the noted day. All times after NTP Initial PDT meeting at NTP meeting 0 daysSchematic Submission on or before 10 days Construction Documents/50% designon or before 20 days Construction Documents/75% designon or before 35 days Construction Documents/100% designon or before 50 days Final Construction Bid documentson or before 55 days Note: A/E will be required to attend Project Design Team (PDT) Meetings. The PDT meeting will be considered the return of the review. -- Design Requirements/Submissions -- EXPECTATIONS: Submit complete review package. Deliver all design packages directly to Facility Management, Bldg. 46 on the established dates to allow the VA Project Development Teams to meet as scheduled. Include all information as follows and as outlined in the attachments for each submission. Depending upon the complexity of the design, COTR may elect to delete design submissions and add gained time to the construction the process. Schematic Submission: See Attachment B Schematic Submission Requirements "Provide proposed layout for areas shown in Attachment A and as outlined at the initial PDT meeting. "Achieve a consensus on design approach and Phasing Plan. 50% : Submission Requirements See Attachment - C "Define the design elements based on selected option "Identify Working Drawings scope within the construction budget. "Modify existing plans and modify existing specifications to meet all applicable federal and state codes/requirements, i.e. OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code and other standards/requirements listed in Attachment - G and use other VA guidance in Attachment - H and Engineering Guide for Fire Protection Design, Attachment - G. "Identify any phasing which is required during construction. "Prepare design calculations. Construction Documents Submission (CD)/75%: See Attachment - D "Submit a complete document of all contract requirements. "Address and correct all discrepancies found during 50% PDT meeting into plans and specifications. Construction Documents Submission (CD)/100%: See Attachment - E "Submit a final document of all contract requirements. "Address and correct all discrepancies found during 50% PDT meeting into plans and specifications. "Address all comments from the VISN Safety & Fire Protection Review. "Finalize phasing plans for construction. Final Construction Bid Documents Submission (CD)/100%: See Attachment F Submit a complete document of all contract requirements (both hard copies and on CD disk)for approval signature. Construction Period Services Expectations: Respond to submittals and other requests in a timely manner. Design &Construction work shall not exceed 360 calendar days after the notice to proceed date. Follow all VA regulations and the attached 01 00 00 and 01011 specifications. ATTACHMENT A Footprint of Renovated Space Attachment B Schematic Design Requirements Deliver the following and include this attachment as a checklist with your submission: (All submissions to be uploaded to the contractor FTP site on the same day.) "1 copy of narrative report forwarding the schematic submission addressing items listed in the design requirements and any additional A/E recommendations. "1 copy of preliminary cost estimate for each option being considered. "1 copy of schematic design. "1 copy of drawings in AutoCAD 2009 and PDF format on CD. Attachment C 50% Submission Requirements Deliver the following (labeled with 50% submission) and include this attachment as a checklist with your submission: (All submissions to be uploaded to the contractor FTP site on the same day.) "1 copy of a narrative report forwarding the design develop 50% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis. "1 set of drawings updating all previous comments required by project, produced on Auto CAD 2007 software. "1 copy of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. "1 copy of drawings in AutoCAD 2009 and PDF Format and specifications in latest version of Microsoft Word on (CD). Attachment D 75% Construction Documents Submission Requirements Expectation: Submit complete bid document package ready for solicitation. Deliver the following (labeled with 75% submission) and include this Attachment as a checklist with your submission: (All submissions to be uploaded to the contractor FTP site on the same day.) "1 copy of a narrative report forwarding the 50% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis. "1 set of drawings updating all previous comments required by project, produced on Auto CAD 2007 software. "1 copy of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. "1 copy of drawings in AutoCAD 2009and PDF Format and specifications in latest version of Microsoft Word on (CD). Attachment E 100% Construction Documents Submission Requirements Expectation: Submit complete bid document package ready for solicitation. Deliver the following (labeled with 100% submission) and include this Attachment as a checklist with your submission: (All submissions to be uploaded to the contractor FTP site on the same day.) "1 copy of a narrative report forwarding the 75% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis. "1 set of drawings updating all previous comments required by project, produced on Auto CAD 2007 software. "1 copy of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. "1 copy of drawings in AutoCAD 2009 and PDF Format and specifications in latest version of Microsoft Word on (CD). Attachment F Final Construction Documents Submission Requirements Expectation: Continue to submit until all changes are incorporated by the A?E for final signature. Upon approval duplicate copies as required Deliver the following and include this attachment as a checklist with your submission: (All submissions to be uploaded to the contractor FTP site on the same day.) "1 set of all drawings required by project, produced on Auto Cad 2007, for signature. VA will return the signed Cover Sheet (CS) to contractor. Contractor will scan CS and resubmit to VA electronically. "1 copy of final project specifications prepared on Microsoft Word software. Include a master submittal list in the specifications. "Upon signature approval, provide 2 sets of final project drawings (set =1 full size, 1 half size). "Including signed CS. "2 CD's containing: "All drawings in AutoCAD 2009. "All drawings in PDF. "All specifications in Microsoft Word. "All specifications in PDF. Attachment G Standards/Codes/Requirements/Regulations Meet all applicable and most current federal and state codes/requirements, i.e.: OSHA - Occupational Safety and Health Agency EPA - Environmental Protection Agency DER - Department of Environment Resources, State of Pennsylvania NFPA 101, Life Safety Code JCAHO - Joint Commission of Accreditation of Healthcare Organizations AHERA - Asbestos Hazard Emergency Response Act NESHAPS - National Emissions Standards for Hazardous Air Pollutants Asbestos Standards NFPA - Applicable codes published by the National Fire Protection Association Design using the following VA publications (copies are available upon request from VA Engineering Service, VAMC, Butler or on the internet address www.va.gov/facmgt/standard/va_stds.htm): PG-18-1 Master Construction Specifications PG-18-3 Design and Construction Procedures PG-18-4 Standard Details and CAD Standards PG-18-5 Equipment Guide List H-18-8 Seismic Design Handbook PG-18-9 Space Planning Criteria PG-18-10 Design Manuals (by discipline) PG-18-12 Design Guides (graphical, by function) PG-18-13 Barrier Free Design Guides PG-18-14 Room Finishes, Door, and Hardware Schedules PG-18-15 A/E Design Submission Requirements PG-18-17 Environmental Compliance Manual H-7545 VA Cultural Resource Management Attachment H Other VA Requirements Site Investigation: Prearrange site investigations so VA personnel most familiar with the area involved can be made available. Design: Use VA furnished AUTOCADD 2009, to develop title blocked drawings 30" X 42". Project will have a cover sheet. Use VA furnished layout for the project cover sheet. A/E will fill in the items on the cover sheet accordingly. Design around American products per the "Buy American Act". Make floor plans a minimum scale 1/8" = 1'-0" and details 1/4" = 1'-0". Develop project specifications based on PG-18-1, VA Master Construction Specifications, which are available on the Internet. Edit Master Specifications to include only items that pertain to this project. Identify specifications with a footer on every page that includes the project number and the specification page number. Develop specification index, which lists all sections including the number of pages in each section. General Record drawings must be provided and be signed and stamped by the A/E. Keep minutes of all meetings attended concerning this project and distribute to meeting attendees within 3 days of the meeting. All direction for the project will be received through the Project Manager or the Contracting Officer. PROCEDURES FOR SUBMITTAL OF OFFERS AND PROPOSAL EVALUATION CRITERIA 1. Overview. 1.1 The intent of this solicitation is to select one contractor to provide professional Design Build /Architect Engineer (DB/AE) services per attached Scope of Work (SOW) for: Project #529-311, Domiciliary Extended Stay In Unit Replacement. 1.2 The Government intends to use the "Best Value" tradeoff process source selection approach in accordance with FAR 15.101-1. Award will be made to the responsive responsible offeror whose offer in conformance with this solicitation, results in the best value to the Government, price plus other factors considered. Award of this contract is subject to the availability of funds in accordance with FAR 52.232-18, "Availability of Funds." The Contracting Officer will award a firm fixed price contract to the responsive responsible offeror whom the Source Selection Authority determines conforms to the solicitation, is fair and reasonable and offers the best overall value to the Government, all factors considered. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. 2. Submittal of offers. 2.1 Offerors submitting proposals for this project should limit submissions to data essential for evaluation of proposals so that a minimum of time and monies will have been expended in preparing information required herein. However, in order to be effectively and equitably evaluated, the proposals must include information sufficiently detailed to clearly describe the offeror's experience, technical approach, and management capabilities to successfully complete the project. Proposals should follow in the order of sequence set forth in the Request For Proposal (RFP). Information provided out of sequence may not be evaluated and may result in the offeror's disqualification from award. Requirements stated in this RFP are minimums. Innovative, creative or cost-saving proposals that meet or exceed the requirements are encouraged and will be rated accordingly. Any betterments and/or deviations from requirements should be clearly noted and justified in the proposal. 2.2 Offerors must comply with the detailed instructions for the format and content of the proposal; proposals that do not comply with the detailed instructions for the format and content of the proposal may be considered non-responsive and may render the Offeror ineligible for award. 2.3 Offerors shall submit their Technical and Price proposals in two separate envelopes to the Contracting Office at the VA Butler Healthcare System 325 New Castle Road, Butler, PA 16001, Building 1, 3rd floor, Paul Sims, Chief, Contracting, Room 333W. 2.4 Offerors are required to submit a proposal made up of a Technical Proposal and a Price Proposal. All proposal materials shall be submitted in binders with a table of contents and tabbed section dividers. The sections should parallel the submission requirements identified below. Volume I: Sections 1 - 4 Volume I: Sections 1-4 shall be submitted in original, three copies, and on a compact disk (CD) to the Contracting Officer. Forms for "Prime Contractor Experience", A/E Team Experience", "Prime Contractor Past Performance", and "A/E Team Past Performance" are included in this document. Offerors must use these forms as part of the submission. Forms must be typed. Forms that are handwritten will not be evaluated and will result in a lower rating. Proposed innovative suggestions that would be a cost saving are to be indicated in a separate section of the proposal and tabbed "Innovative Suggestions". These "Innovative Suggestions" must be typed. Failure to place the required submission information under the appropriate tab (factor or sub factor) and format may result in a lower rating if the evaluators cannot readily find the appropriate information. Volume II: Section 5 Volume II: Section 5 shall be submitted as an original only, and shall be placed in a separate envelope mailed to the Contracting Officer only. 2.5 The construction cost range for this project is $1,000,000.00 to $5,000,000.00. The Government cannot guarantee that additional funds can be made available for award. Offerors are under no obligation to approach this cost range. 3. Proposal Evaluation Process. 3.1 A Source Selection Evaluation Board (SSEB) comprised of representatives of the Department of Veterans Affairs will evaluate the proposals. The identities of the SSEB personnel are confidential, and any attempt by the offerors to contact these individuals is prohibited. The evaluation will be based on the content of the proposal and any subsequent discussions required, as well as information obtained from other sources, e.g. past performance information. Offerors are advised that the technical evaluation and rating of proposals will be conducted in strict confidence in that technical/quality proposals are reviewed and rated without knowledge of the price offered. The number and identities of offerors are not revealed to anyone who is not involved in the evaluation and award process or to other offerors. Proposals will be evaluated based on the factors described herein, and award will be made to the responsive responsible offeror whose offer in conformance with this solicitation, results in the best value to the Government, price and other factors considered. 3.2 The evaluation process essentially consists of four parts: Proposal Compliance Review with Responsibility Determination, Technical/Quality Evaluation, Price Evaluation and Cost/Technical Trade-off Analysis. 3.2.1 Proposal Compliance Review: This is an initial review to ensure that all required forms and certifications are complete and that both a technical and price proposal were received. 3.2.2 Technical/Quality Evaluation: The SSEB will evaluate and rate those proposals passing the first review, above. Proposals will be evaluated against the Evaluation Factors and Criteria identified in Attachment A. 3.2.3 Price Evaluation: The CO will evaluate price proposals independent of the technical/quality evaluation. The SSEB will not have access to price information until completion of the technical/quality evaluation. 3.2.4 Cost/Technical Trade-off Analysis: After all above evaluations are complete, the SSEB will compare the relative advantages and disadvantages of technical proposals and weigh against the prices. Note - Statement of Work (SOW) identifies design requirements and project scope. The SSEB will then consider all factors to select the proposal offering the best value to the Government 4.0 Evaluation Factors 4.1.1 Proposals will be evaluated in accordance with the Evaluation Factors and Sub factors identified below. Evaluation Factors are listed in descending order of importance with Factor 1 being the most important and Factor 5 being the least important. Technical and Past Performance, when combined, are significantly more important than price. Evaluation Factor 1 - Technical Capability Sub factor A. Design Drawings Sub factor B. Design Narrative Evaluation Factor 2 - Experience Sub factor A. Prime Contractor Experience Sub factor B. A/E Design Team Experience Evaluation Factor 3 - Past Performance Sub factor A. Prime Contractor Past Performance Sub factor B. A/E Design Team Past Performance Evaluation Factor 4 - Management Capability Sub factor A. Management Plan Sub factor B. Schedule/Phasing Sub factor C. Evidence of Bonding Capability Sub factor D. Proof of Financial Ability Evaluation Factor 5 - Price 4.1.2. As demonstrated in their proposals, Offerors shall be evaluated in terms of the Offeror's ability to meet or exceed the project's requirements as identified in the SOW, and those proposals demonstrating an ability to exceed specified requirements may be rated higher in those areas than proposals demonstrating only the ability to meet requirements. Offerors are reminded to include their best technical and price terms in their initial offer and not automatically assume that they will have an opportunity to participate in discussions or be asked to submit a revised offer. The Government intends to make award to an Offeror submitting a conforming proposal without discussions, if deemed to be in the best interest of the Government. 4.2 Volume I - Technical Proposal (Three-Ring Binder) Section 1Technical Capability 1st A. A/E Design Drawings B. Design Narrative Section 2 Experience 2nd A. Prime Contractor Experience B. A/E Design Team Experience Section 3 Past Performance 3rd A. Prime Contractor Past Performance B. A/E Design Team Past Performance Section 4 Management Capability 4th A. Management Plan B. Schedule/Phasing C. Evidence of Bonding Capability D. Proof of Financial Ability 4.3 Volume II - Price Proposal (Sealed Envelope) Section 5Standard Form 1442, Proposal Bid Schedule on Page 3 of 130, Offer Guarantee, and Representations and Certifications per FAR 52.204-8 - Annual Representations and Certifications (Feb 2009) 5.0 Volume I - Technical Proposal 5.1 Section 1 - Technical Capability 5.1.1 Submission Requirements A. Design Drawings. Submit in 1/8 Scale. The proposal design drawings shall provide the information as follows: proposed Resident Apartment Buildings and location of critical elements indicating general scheme such as tie into existing utility systems and adjacent (existing) buildings. Plan shall be at least 11" x 17". B. Design Narrative Provide a clear, concise narrative (not to exceed 2) describing the following building design features: The narrative shall address key design features the DB/AE contractor will address in all areas outlined in SOW and how the (new) buildings will interrelate with the existing buildings. Also note any improvements exceeding the RFP requirements or betterments provided, including an explanation of proposed building systems, as outlined in SOW. 5.1.2 Evaluation Criteria A. Design Drawings Drawings will be reviewed for Code compliance, thoroughness, functionality, quality of materials, and an understanding of the project requirements. Drawings that exceed the minimum requirements or offer building system preferences listed SOW may receive additional consideration.
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Document(s): Attachment; File Name: VA-244-11-RP-0037 VA-244-11-RP-0037_2.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=173658&FileName=VA-244-11-RP-0037-000.doc); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=173658&FileName=VA-244-11-RP-0037-000.doc; File Name: VA-244-11-RP-0037 VA-244-11-RP-0037_2.HTM (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=173659&FileName=VA-244-11-RP-0037-001.HTM); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=173659&FileName=VA-244-11-RP-0037-001.HTM; File Name: VA-244-11-RP-0037 C01 RFP TO DESIGN BUILD 001121_02.DOCX (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=173660&FileName=VA-244-11-RP-0037-002.DOCX); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=173660&FileName=VA-244-11-RP-0037-002.DOCX; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Place of Performance: Address: Butler, VAMC;325 New Castle Road;Butler, PA; Zip Code: 16001-2480
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Y -- DOM Phase II Design Build - Attachment