SOURCES SOUGHT
99 -- Sources Sought - Clinical Information System Sustainment Support (Essentris Brand Name or Equal) for the Military Health System (MHS)
- Notice Date
- 2/1/2011
- Notice Type
- Sources Sought
- NAICS
- 541690
— Other Scientific and Technical Consulting Services
- Contracting Office
- US Army Medical Research Acquisition Activity, ATTN: MCMR-AAA, 820 Chandler Street, Frederick, MD 21702-5014
- ZIP Code
- 21702-5014
- Solicitation Number
- CJB-11-16235
- Response Due
- 2/10/2011
- Archive Date
- 4/11/2011
- Point of Contact
- Charles J. Bartlett, 301-619-8160
- E-Mail Address
-
US Army Medical Research Acquisition Activity
(charles.j.bartlett@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a request for Interested Sources for the Software, Materials, and Services needed to procure on-going Clinical Information System Sustainment Support (Essentris Brand Name Software or Equal) for the Military Health System. Services include software and hardware sustainment, technical and customer support, proactive automated system monitoring and alerting, repair service, replacement parts, software updates, and configuration assistance. This requirement will also provide a range of customer support services at both the MTF and program office level. The Period of Performance for this effort will be one (1) eight-month base year with three (3) twelve-month option periods, as well as a three (3) month optional transition out period. Currently, CliniComp International supports the MHS Clinical Information Systems Sustainment Support through it's Essentris Software. CliniComp is the only contractor that can provide proprietary services and equipment for the Essentris system, due to the fact that CliniComp has not licensed the resale right to maintain the Essentris software to any other contractors. It is the Government's belief that there are no other Vendors who can provide Essentris Software and that procuring alternative systems would be cost prohibitive and cause extensive delays (estimated at a minimum of one year) in establishing the current level of DIACAP security and productivity. This request is to determine interested sources who feel they can provide the stated requirements. The following is a description of the requirement: 1.0SCOPE This award provides for services to provide operational support and sustainment for 59 currently existing Military Treatment Facilities (MTFs) with Clinical Information System (CIS) products. Services include software and hardware sustainment, technical and customer support, proactive automated system monitoring and alerting, repair service, replacement parts, software updates, and configuration assistance. 1.0.1Background The Clinical Information Technology Program Office (CITPO) and Theater Medical Information Program - Joint (TMIP-J) merged on June 2, 2008, to form the Defense Health Information Management System (DHIMS) program office. The new program office eliminates organizational redundancies, streamlines operations and enhances the delivery of much needed information technology solutions to all Military Health System (MHS) beneficiaries. The combined programs advance efforts to document seamlessly and electronically the health care provided by military authorized providers to all Army, Navy, Air Force, and Marine Corps personnel, retirees and their families. DHIMS is committed to delivering clinical IT solutions that enable quality continuity of care and timely administration of benefits. DHIMS's primary focus is on enhancing usability of the military's Electronic Health Record (EHR) by improving system speed, reliability, data quality, and usability (look and feel) of the product to better meet the needs of the military's medical community. ESSENTRIS Essentris, a COTS product, is a mission-critical comprehensive clinical documentation system for use in Services' treatment facilities since 1988. CIS is a state of the art system with the following key components: a) patient chart that includes flow sheets, treatment notes, medication administration, care plans and integrated order entry, b) automated collection and charting of physiologic data from monitors, and c) real-time reporting and analytics. All clinical documentation is created and stored in the CIS. The Military Health System's (MHS) inpatient documentation solution, CIS, is a comprehensive clinical documentation system for use in acute care hospitals. It captures point-of-care data from physiological devices, fetal/uterine devices, ventilators and other patient care machines at the patient's bedside. All clinical documentation is created and stored in the CIS. This clinical data may be aggregated, trended, and analyzed to manage care for a single patient or for an entire patient population. The key capabilities are: - Information sharing with the Veterans Affairs (VA) via the Bidirectional Health Information Exchange (BHIE) - Admissions, Discharge, and Transfer (ADT) Interface to Composite Health Care System (CHCS) (HL-7) - Outbound laboratory, microbiology, and radiology orders to CHCS - Inbound laboratory, microbiology, and radiology results from CHCS - Global Data Repository (GDR)-local relational database of all data elements for trending and analysis The system is currently deployed in Air Force, Navy and Army CIS sites. As a deployed application, Essentris is in a sustainment mode at 38 sites and requires hardware and software maintenance. Additionally, as a deployed automated information system, Essentris requires periodic information assurance evaluations. AHLTA AHLTA is the military EHR supporting the 9.1 million beneficiaries of the Military Health System (MHS) TRICARE Program. Currently being deployed on a global scale, AHLTA supports Force Health Protection (FHP) for DoD service members while deployed abroad as well as health services provided their family members and other beneficiaries in military medical facilities "back home". Providing around-the-world and around-the-clock access to a single data repository of all treatment episodes provided to TRICARE beneficiaries allows AHLTA to support a virtual, longitudinal electronic record that extends the concept of portability far beyond that reached by other EHRs. This global data repository ensures healthcare providers always have access to current, legible information to support the delivery of high-quality health care including population health, wellness, and disease management activities. The EHR will support FHP, Population Health Improvement (PHI), and MHS Optimization. This support will allow the MHS to track clinical care and exposures of deployed units, monitor demand-management effectiveness, better understand disease prevalence and prevention, as well as study both clinical and management outcomes. The EHR will also support the readiness mission of military forces with seamless communication capabilities back to the sustaining base. AHLTA is in use at all military Medical Treatment Facilities (MTFs) with more than 60,000 trained users capturing nearly 560,000 outpatient encounters each week. More than 42 million encounters are now documented in the Clinical Data Repository (CDR). This information is now available to authorized AHLTA providers around the globe 24 hours a day regardless of which medical facility the patient appears at for treatment. The AHLTA CDR integrates patient data into a central database of individual lifetime records for easy retrieval and clinical analysis, and provides efficient, centralized access to patients' records at the point of care. To facilitate continuity of care, the CDR was pre-populated with 25 months of patient data from legacy systems and currently contains more than 8.7 million online patient records for individual TRICARE beneficiaries. AHLTA is configured to meet the DoD's specialized requirements for delivery of care in environments that span from the forward deployed medic to the largest medical centers. Implementing a single solution used in all care environments ensures a complete medical record, including data from the theater of operations, is compatible with the DoD Command and Control system giving Commanders a clear view of what is going on medically in the field. In its current state, AHLTA relies on legacy Composite Health Care System for many capabilities including order entry and results retrieval, as well as laboratory, radiology, and pharmacy services. AHLTA interfaces to the VA through CHDR. Composite Health Care System (CHCS) The CHCS is one of the most broadly deployed medical information systems in the world and it serves as the core medical information system for the DoD. Regardless of where military health care providers are assigned around the world, they have the same medical information system available to them facilitating the delivery of quality patient care to 9.1 million TRICARE beneficiaries. In 2004, CHCS was used to support more than 30 million appointments, 55 million prescriptions, 43 million laboratory tests, and 5 million radiology procedures. CHCS continues to be one of the most broadly used Computerized Provider Order Entry (CPOE) systems in the Nation. This powerful system enables DoD providers to electronically order laboratory tests, retrieve test results, authorize radiology procedures and prescribe medications. Reducing the risk of illegible orders and completing drug interaction and appropriateness checks, the CPOE functionality of CHCS continues to safeguard care provided to our MHS beneficiaries. For patients, CHCS facilitates improvements in the delivery of health care that reduce wait time, increase access to medical and professional resources, and expedite diagnostic testing. For providers, CHCS promotes increased communication and supports near real-time access to local patient information. Functional capabilities include patient registration, admission, disposition, and transfer; outpatient administration data; appointment scheduling; laboratory data; drug interaction alerts; quality assurance, radiology results; clinical dietetic administration; pharmacy alerts; computerized order entry and results retrieval; ad hoc reporting; and managed care. CHCS shares secure, encrypted data electronically with commercial reference laboratories and Department of Veterans Affairs (VA) facilities, and interfaces with more than 40 other clinical and administrative systems. Systems CHCS interfaces with include: the VA Consolidated Mail Outpatient Pharmacy system; TRICARE Online; Pharmacy Data Transaction Service; Defense Medical Logistics Standard Support program; Third Party Outpatient Collection System; Defense Blood Standard System; and the Defense Enrollment Eligibility Reporting System. 1.0.3Objectives The objectives of this Task Order (TO) are to provide operational support and sustainment for currently existing Military Treatment Facilities (MTFs) with Clinical Information System (CIS) products. Services include software and hardware sustainment, technical and customer support, proactive automated system monitoring and alerting, repair service, replacement parts, software updates, and configuration assistance. This TO will also provide a range of customer support services at both the MTF and program office level. Please provide interested sources/feedback via e-mail to Mr. Charles Bartlett at charles.bartlett@amedd.army.mil.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/USAMRAA/DAMD17/CJB-11-16235/listing.html)
- Place of Performance
- Address: US Army Medical Research Acquisition Activity ATTN: MCMR-AAA, 820 Chandler Street Frederick MD
- Zip Code: 21702-5014
- Zip Code: 21702-5014
- Record
- SN02371119-W 20110203/110201234532-db28413bbfcbfc16562901717b237f25 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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