MODIFICATION
R -- Contracts and Procurement Administration Advisor
- Notice Date
- 2/4/2011
- Notice Type
- Modification/Amendment
- NAICS
- 541690
— Other Scientific and Technical Consulting Services
- Contracting Office
- U.S. Department of State, Bureau of International Narcotics and Law Enforcement Affairs, INL RM MS, 2430 E Street, N.W., South Building, SA-4 Navy Hill, Washington, District of Columbia, 20520
- ZIP Code
- 20520
- Solicitation Number
- PSC-11-011-INL
- Archive Date
- 3/5/2011
- Point of Contact
- Amy M. Kara,
- E-Mail Address
-
karaam2@state.gov
(karaam2@state.gov)
- Small Business Set-Aside
- N/A
- Description
- You have received this "Personal Services Contractor (PSC)" solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in the cover letter of this solicitation. The Department is not responsible for any data/text that may not be received when retrieving this document electronically. If the recipient does not notify the contact person that they have obtained this document then any amendments to the document may not be available to the recipients. Amendments to solicitation documents generally contain information critical to the submission of an application. Contract and Procurement Administration Advisor Issuance Date: 01/05/2011 Closing Date: 02/18/2011 SOLICITATION NUMBER: PSC-11-011-INL SUBJECT: Solicitation for Personal Services Contractor (PSC), Department of State, Bureau for International Narcotics and Law Enforcement Affairs. The United States Government, represented by the Department of State, is seeking proposals (OF 612's) from U.S. citizens interested in providing the PSC services described in the attached. Submissions shall be in accordance with the attached information at the place and time specified. Any questions may be directed to Amy M. Kara, INL/RM/MS, DOS, who may be reached at FAX No. (202) 776-8686 OR E-Mail karaam2@state.gov. All applications should be sent via Fed Ex or DHL, facsimile, or e-mail. The use of US MAIL is not recommended and may NOT be received in time prior to the closing date. However, all applications submitted by FedEx or DHL should be sent to the following address: Amy M. Kara Department of State 2430 E. Street, NW INL/RM/RM, Navy Hill South, Rm. 101 Washington, D.C. 20037 Late applications shall not be accepted, unless there was a mishandling once received in DOS. Along with the OF - 612, applicants shall provide a resume and three written references including contact information. Applicants are also requested to provide their full mailing address (fax, telephone and/or e-mail where applicable). Applicants should retain for their records copies of all enclosures that accompany their proposals. Please reference the number of this solicitation when sending your application. There is one position that will be filled from this solicitation. SOLICITATION NUMBER: PSC-11-011-INL ISSUANCE DATE: 01/05/2011 CLOSING DATE/TIME SPECIFIED 02/18/2011 FOR RECEIPT OF APPLICATIONS: 16:00 PM ET POSITION TITLE: Contract and Procurement Administration Advisor MARKET VALUE: FS - 02 (Equivalent to GS 14) PERIOD OF PERFORMANCE: One year from date awarded PLACE OF PERFORMANCE: Tbilisi, Georgia JOB DESCRIPTION: See below STATEMENT OF DUTIES GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT AND RESPONSIBILITIES OF THE CONTRACTOR Background: The State Department Bureau of International Narcotics and Law Enforcement Affairs (INL) program in the Republic of Georgia is funded under the Freedom Security Act (FSA). FSA is a comprehensive, multi-year regional initiative designed to provide U.S. foreign assistance to support democratic and economic transition in the former Soviet Union, by promoting economic and democratic reform, encouraging good governance, improving capabilities of law enforcement and criminal justice sector institutions to combat organized crime and narcotics trafficking, and by strengthening border security to secure against threats to regional stability. INL programs supported through FSA assistance focus on reforming law enforcement institutions and the criminal justice system, as well as building the capacity of justice sector institutions and actors in Eurasia. In Fiscal Year 2009, FSA assistance administered by INL in support of counter narcotics, law enforcement professionalization, and criminal justice capacity building efforts in Georgia totaled over $23 million. Within the U.S. Embassy in Tbilisi, the Narcotics Affairs Section (NAS) functions as the INL field office to manage bilateral assistance projects that design, build, and nurture the capabilities of law enforcement agencies in Georgia. NAS coordinates or provides a broad range of training, services, and equipment aimed at improving the organizational efficiency, capabilities, and infrastructure of host government law enforcement and judicial institutions. Purpose: The Contract and Procurement Administration Advisor (CPAA) will be responsible for oversight of program and Freedom Support Act contracts implemented in support of a wide array of projects in Georgia, including: enhancement of a national forensic laboratory, law enforcement capacity building, improvements to the law enforcement academy infrastructure, expansion of radio-communications networks, emergency data recovery, automation of a national criminal data base, advancement of the rule of law and criminal justice system, narcotics interdiction capacity building, drug demand reduction, cyber-crime investigations, money laundering control, financial crime investigations, combating trafficking in persons, seaport and border security, transparency and anti-corruption, and protection of human rights. Many of these counternarcotics, law enforcement, and judicial reform activities will be implemented via contracts with U.S. and Georgian companies for construction, equipment purchase, technical surveys, and commercial training. The CPAA will serve as Contracting Officer's Representative (COR) for most or all contracts and will work closely with the DOJ Regional Legal Advisor and the NAS Police Program Advisor, who will fill the role of Government Technical Monitor (GTM) for all or most contracts. The GTMs will monitor and inspect the contractor's progress and performance to assure compliance with the contract specifications, to include receipt and inspection of all deliverables. In his/her COR function, the CPAA will ensure contractual terms are adhered to, take appropriate action should the contractor not be in compliance, and advice the GTM/Project Managers in avoiding unauthorized commitments. Essential duties and responsibilities: Under the guidance of the NAS Director and USG Contracting Officers at American Embassy Tbilisi, INL/RM/MS, and the Regional Procurement Support Office (RPSO), and in coordination with Project Officers and Advisors, the Contract and Procurement Administration Advisor (CPAA) will directly or through supervision of team members complete the following duties: Procurement: 1. In consultation with INL/NAS Director, Senior Police Advisor, Regional Legal Advisor, and host government end-users, the incumbent will determine training, services, and equipment requirements and specifications for Georgian law enforcement and judicial entities. Research available products and vendors; compare cost estimates and advise INL Director of options. Prepare specifications and/or scope of work of services. 2. Under supervision of INL Director, initiate process to procure required equipment and services for the INL program via the INL Bureau on-line procurement system, Regional Procurement Support Office, and the GSO procurement unit at the U.S. Embassy in Tbilisi. Many contracting actions will be for items of a highly technical nature, such as automated data processing equipment and networks, radio-communications network infrastructure, forensic DNA testing supplies, etc. Other procurement actions will be for more common items, such as vehicles, automotive parts, and law enforcement-specific equipment. Contract Administration: 1. Assist end users in fully determining and articulating their training and equipment requirements. 2. Draft clear specifications for procurement requests and detailed Statements of Work for Requests for Proposal, based on input from end users. 3. Communicate requirements to the Contracting Officer and provide whatever information and supporting documentation that may be required or requested. 4. Assist the Contracting Officer in assembling a Technical Evaluation Panel to review and evaluate all proposals. Protect privileged, sensitive, and proprietary contracting information. 5. Assist the Contracting Officer in answering any technical questions regarding the items or services to be contracted. Contracting Officer's Representative: Contracting Officer's Representative (COR): Serve as COR as required and when so appointed, drafting detailed Statements of Work (SOW)s and assisting in the evaluation of proposals. Ensure contractor compliance with the specifications detailed in the SOW. Prevent unauthorized commitments under the contacts monitored. Advise Contracting Officer of any potential violation of the terms of the contract, and request contract modifications as needed. Review invoices and approve for payment those which are proper and accurate. Forward approved invoices to the appropriate finance office in accordance with the Prompt Payment Act. Some of the duties and responsibilities include but not limited to: a. Know the scope and limitations for the COR's authority. Use good judgment, skill and reasonable care in the exercise of authority. b. Know and understand the terms and provisions of the contract(s). c. Coordinate with the contractor(s) on technical matters that may arise in the administration of the contract(s). d. Maintain constant cognizance of technical compliance with contract terms on the part of the contractor. e. Provide procedural clarification as to the meaning of the contract(s) specifications including inspection, testing and acceptance procedures. f. Respond to problems identified by the GTM to assure compliance with the contract terms and conditions to include: acting proactively to resolve any problems that interfere with contract progress and with the completion of the project; identifying, investigating, and taking corrective actions on routine problems and in those cases where problems cannot be resolved within his/her realm of authority, making recommendations to the Contracting Officer on appropriate corrective action and then implementing these actions upon approval. g. Promptly notify the Contracting Officer in writing of any noncompliance or deviation in performance or failure to make progress. h. If progress payments are authorized under the contract, verify efficient and satisfactory performance of work by the contractor and authorize progress payments. Review all invoices and, within the time frame established by the Prompt Payment Act, either a) approve for payment and forward to the proper financial management office for payment or b) return to the contractor/vendor with an explicit statement of discrepancies that must be corrected (whether in the invoice or the work performed) before payment may be authorized. i. If the contract contains a warranty or maintenance clause, notify the Contracting Officer and contractor of any deficiencies in workmanship or materials immediately and monitor response and repair times as stipulated in the contract. j. If appropriate, periodically visit the contractor's worksite or factory to check on the following aspects and informing the Contracting Officer of your findings through submission of a trip report prepared in accordance with your office's internal procedures: a) actual performance versus scheduled performance, and b) action needed, if any, to restore the contract schedule. k. If applicable, implement the Government Furnished Property (GFP) provisions of the contract. CPAA responsibilities with regard to GFP include: a) preparing itemized lists of GFP showing serial numbers, if any, and approximate value of each item, b) providing the Contracting Officer with the GFP list and contractor receipts for GFP, c) ensuring delivery of the GFP to the contractor is made in accordance with the contract, and d) inspecting each unit of GFP upon its return from the contractor and notifying the Contracting Officer of such return and/or any deficiencies. l. If applicable, ensure that all acceptance tests required by the contract in accordance with the time limitation stated therein. The results of the acceptance tests must be forwarded to the Contracting Officer. m. Upon completion of each contract, preparing a statement of satisfactory performance or a statement of any deviations, shortages or deficiencies. In addition to this written statement, you must submit a completed form DS-1771, Contractor Evaluation Statement, to the Contracting Officer. Receiving and Property Management: 1. Track expenditures against project budget and coordinate with GSO/FMO for payment of invoices, shipping and delivery. Coordinate shipping, receiving, and delivery with shipping section of GSO and host government. 2. Monitor the shipment and delivery of all ordered items. Track down shipments that are lost or delayed. Inspect delivered items for damage, completeness, and compliance with specifications. Sign receiving reports for goods and services, and forward to appropriate finance office to initiate payment within the terms specified by the Prompt Payment Act. 3. Promptly prepare receiving reports and/or approve invoices for payment and transmit them to the designated payment office within five calendar days. Delays in processing receiving reports and/or invoices may cause late payment by the USG that would incur interest charges. End-Use Monitoring (EUM): 1. Develop system to track and monitor host government use of INL-donated equipment and property. Inventory and record on spreadsheets all INL-purchased equipment prior to handover to host government officials. Prepare handover receipts, arrange for signature of host government officials and maintain files of all transactions. 2. After property handover, report and maintain records/log of end-use monitoring evaluations. In compliance with INL reporting requirements, arrange for scheduled and un-scheduled physical inspection of donated equipment to ensure compliance with terms agreed by end-user. Travel to regions outside of Tbilisi will be required. 3. Draft the annual End-Use Monitoring Report, with programmatic input from the project manager/advisors. Minimum Qualifications: a. Citizenship: must be a U.S. citizen able to obtain a Department of State DoS security and medical clearance. b. Education: Must have a Bachelors degree from an accredited institution. Completion of the Foreign Service Institute's 160-hour Acquisitions module (PA221ACQ or equivalent) is highly preferred. c. Computer Skills: Proficient in Microsoft Office Suite. d. Work Experience: must have a minimum of ten years of professional-level work experience in the area of project management and contracting, or contract administration. Specialized Experience: a. Must have a minimum of six years work experience in contracting and/or program management in a foreign assistance organization (such as INL) in a foreign, multi-cultural environment, such as an American U.S. Embassy. b. Must have a minimum of three years as a designated Contracting Officer's Representative (COR) and/or Government Technical Monitor (GTM) administering contracts of at least one million dollars or more. Such experience must have been with a USG agency that employs Federal Acquisition Regulations (FAR). c. A minimum of three years of experience in a position that required knowledge and application of the Department of State Acquisition Regulations (DOSAR) and INL procurement policy is preferred. d. Management Experience: Successful supervisory and leadership experience in a multicultural environment is required. A demonstrated ability to make sound decisions in a timely manner is vital. Must have initiative, well-developed problem-solving skills, flexibility, receptivity, and creativity in dealing with problems and conflicts. Ability to multi-task, working on and bearing responsibility for several simultaneous projects while keeping the overall program goals in perspective. e. Leadership Experience: Must have a proven ability to interact effectively with a wide range of U.S. and foreign national personnel at all levels of an organization. Must have a proven ability to represent effectively through personal contacts with the foreign governments, as well as with counterparts within the USG. Knowledge: a. Must be familiar with 14 FAH-2 Contracting Officer's Representative handbook, Department of State Acquisition Regulations (DOSAR 642.270) and US Federal Acquisition Regulations (FAR), contracting, management regulations, and logistics and financial management policies and commercial procurement procedures. b. Familiarity with the ARIBA module of ILMS (Integrated Logistics Management System) and the GFMS (Global Financial Management System). c. Knowledge of at least two of the following technical disciplines is highly desired: radio-communications network design, computer network design, building construction, forensic science, intelligence and/or criminal investigations systems, or information technology security. Judgment: a. Ability to plan and prioritize contracting and procurement requirements for the annual Advance Acquisitions Plan, develop acquisitions strategies, elaborate technical requirements and detailed statements of work, make recommendations on cost-benefit of various products and equipment based on consultations with end users, and to conduct market research. b. Ability to approve or reject invoices on the basis of compliance or non-compliance with established contract specifications; to determine whether or not work requested of the contractor is within scope, or would constitute an unauthorized commitment. c. Ability to apply INL standards of reasoning and justification to the breadth of procurement actions, including the preparation of Sole Source and Source Origin Waiver requests. d. Must have proven ability to communicate effectively, both orally and in writing. Physical demands and work environments: Office environment: Normal routine will involve deskwork and working at a computer terminal. Some with travel within the Republic of Georgia to construction, training, and communication tower sites may be required, necessitating walking over rough terrain, climbing slopes, and stepping through active construction areas strewn with building materials, tools, and excavated earth. The CPAA will be based at the American Embassy in Tbilisi. Position Elements: a. Supervision Received: The incumbent will report to and receive general guidance from the NAS Director. However, the incumbent will be expected to provide expert advice to the NAS Director in all areas of contracting and procurement regulations, policies, and procedures. The incumbent will receive program policy direction concerning overall program priorities and objectives, after which he/she independently negotiates the scope and objectives of each tasking with little input or review by his/her supervisor. b. Supervision Exercised: In all contracting, procurement, receiving, property management, and End Use Monitoring-related activities, the incumbent is responsible for supervising a staff of three Georgian Program Assistants. c. Guidelines: The incumbent will be guided by the Foreign Affairs Manuals for Personnel Management (3 FAM), Financial Management (4 FAM), General Services (6 FAM) and Logistics Management (14 FAM), and associated Foreign Affairs Handbooks (FAH), the Federal Acquisition Regulation (FAR), and the Department of State Acquisitions Regulations (DOSAR). Supplementary guidance will be provided by the INL Financial Management Manual, INL Program and Policy Guide, and INL Procurement Policies and Procedures Handbook. d. Complexity: The work involves planning, organizing, and managing day-to-day administration and oversight of a large number of procurement actions and technical contracts at various stages of completion. The ability to effectively manage large quantities of ever evolving data is essential. e. Scope and Effectiveness: The incumbent performs a broad range of tasks related to a complex foreign assistance program in the Republic of Georgia. NAS programs have a significant impact on embassy operations, including those of other USG agencies. f. Personal Contacts: The CPAA will work closely with NAS personnel, Embassy Management Section personnel, other embassy USG law enforcement agencies, contractors implementing NAS projects, and host country counterparts. Evaluation Criteria: Factor 1: Familiarity with Department of State management regulations (FAM, FAH, SR), Department of State and INL contracting regulations (DOSAR, 14 FAH-2 Contracting Officer's Representative handbook, and FAR), and financial management policies and procedures. Special consideration will be given to applicants who have completed the Foreign Service Institute's 160-hour Acquisitions module (PA221ACQ or equivalent) and/or who have served in an overseas assignment as a DOS warranted Contracting Officer. Familiarity with the ARIBA module of ILMS (Integrated Logistics Management System) and the GFMS (Global Financial Management System). (25 points) Factor 2: (Specialized Experience): Six years of demonstrated work experience in contract administration and procurement in a foreign assistance organization (such as INL) at an American Embassy or in comparable overseas, multicultural environment. (Six years INL experience in contract administration and procurement is desired). Three years as a designated Contracting Officer's Representative (COR) and/or Government Technical Monitor (GTM) of at least one million dollars or more, with a USG agency that employs Federal Acquisition Regulations (FAR). A minimum of three years of experience in a position that required knowledge and application of the Department of State Acquisition Regulations (DOSAR) and INL procurement policy is preferred. (25 points) Factor 3: (Work Experience): Minimum of ten years of professional-level work experience in the area of project management and contracting, or contract administration and logistics management, preferably with the Department of State. Six of these years must have been in a foreign country. (15 points) Factor 4: An evaluation of applicant's ability to perform under the contract based on past performance. In conducting the evaluation, the Government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other sources. (15 points) Factor 5: (Management Experience): Demonstrated successful supervisory and leadership experience in a multicultural environment. Demonstrated ability to make sound, timely decisions within the context of applicable regulations, policies, and procedures. (10 points) Factor 6: Leadership Experience): Demonstrated ability to interact effectively with a wide range of American and foreign national personnel at all levels of an organization. (10 points) 2. COMPENSATION Compensation for the position will be negotiated as follows: Level of experience will dictate the salary level within the grade range. Entry-level salary will normally be at the first step of the grade range for the position. However, consideration will be given to the successful applicant's experience that is specifically relevant to the position to be filled. Number of years of relevant experience will determine at what step within the grade range the successful applicant will be compensated. 3. BENEFITS & ALLOWANCES AS A MATTER OF POLICY, A PSC IS NORMALLY AUTHORIZED THE FOLLOWING BENEFITS AND ALLOWANCES: BENEFITS Employee's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if applicable). Temporary Quarters Subsistence Allowance (Section 120). Living Quarters Allowance (Section 130). Post Allowance (Section 220). Supplemental Post Allowance (Section 230). Separate Maintenance Allowance (Section 260). Education Allowance (Section 270). Education Travel (Section 280). Post Differential (Chapter 500). Payments during Evacuation/Authorized Departure (Section 600). Danger Pay (Section 650).
- Web Link
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(https://www.fbo.gov/spg/State/INL/INL-RM-MS/PSC-11-011-INL/listing.html)
- Place of Performance
- Address: US Embassy, Tbilisi, Georgia
- Record
- SN02373202-W 20110206/110204234016-0dbde2d34f3f90af5c8a67d4e95e6a3c (fbodaily.com)
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