MODIFICATION
R -- Contractor Logistics Support (CLS)
- Notice Date
- 2/10/2011
- Notice Type
- Modification/Amendment
- NAICS
- 517919
— All Other Telecommunications
- Contracting Office
- DEPARTMENT OF THE AIR FORCE; OO ALC GHSK SPACE 3CI;6049WARDLEIGH RD BLDG 1207; HILL AIR FORCE BASE; UT; 84056
- ZIP Code
- 84056
- Solicitation Number
- FA8217-11-R-72515
- Response Due
- 3/25/2011
- Archive Date
- 8/12/2011
- Point of Contact
- Jody L Lindley, Phone: 801- 586-1126, Patricia L Hunka, Phone: 801-586-3360
- E-Mail Address
-
jody.lindley@hill.af.mil, patricia.hunka@hill.af.mil
(jody.lindley@hill.af.mil, patricia.hunka@hill.af.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- Questions and Answers Q: PWS para 2.1 requires contractor support of all TDC systems covered under this contract. It further states that the contractor will provide help desk support and other equipment repair, failure diagnostics, etc services on a continuing basis. From these statements coupled with information discussed at the industry day it is assumed that there are to be several operational TDC systems located at the help desk location, kept in good working condition and serviceable, for use in supporting the above requirements as well as being available for shipment to the field should (when) the need arises. (See PWS para 3.1.2) This leads to several interrelated questions. a. What are the nomenclatures of all the fielded TDC systems that are to be supported under this contract? Our knowledge of the equipment currently used by the Air Force includes many systems, old and newer, that can be deployed with an Air Force unit that may or may not be included for support by this contract. The inventory list included in attachment 1 provides some information but not enough to accurately define the various end item systems. So the question is what are the nomenclatures' of the various SATCOM (LMST), Integrated Communications Access Packages (ICAP), and Network Management System/Base Information Protection (NMS/BIP) systems supported by this contract? A: During the industry day conversations it was stated that we wanted folks that know the TDC systems that are currently deployed. There are not any operational TDC systems located at the help desk. Also stated during industry day was that the only systems currently at the warehouse was an Avaya used for the ICAP system. b. Are there various OEM's of these end item systems? i.e., did more than one company supply each of the LSMT, ICAP or NMS/BIP systems? A: I'm not sure how this will help. What is expected is that the contractor will be responsible to maintain all the TDC equipment housed by the current contractor. Failed equipment is to be sent out for repair with replacement parts from maintained TDC equipment sent out to the field as required. There will be an Avaya system used for ICAP troubleshooting provided identified as GFE. c. Are there various OEM's of these end item systems? i.e., did more than one company supply each of the LSMT, ICAP or NMS/BIP systems? A: Yes Q: Attachment (1) does not give dimensions and weight of items. This makes warehouse arrangement/estimate for actual storage space difficult. How much of the 25000 square feet is storage and how much is administrative? A: A current facility structure has been added as one of the attachments in FBO. Q: GFM does not include shelving, forklift, pallet jacks, or ladders/pickers. So do we assume that we price to provide such items along with the labor needed to move material from the incumbent's shelving/cabinets during transition if he will not sell those items, now in use at the warehouse, for industry standard price? A: Bidders need to price shelving, forklift, pallet jack, ladders etc. All equipment that contractor feels they would need to manage a warehouse. This equipment will become the property of the Air Force. Transportation costs for equipment shipped form current warehouse will be paid via the current contract. Once equipment arrives at new location it will be the awardees responsibility to unpack and maintain. Q: If we decide to relocate warehouse during the transition period, to a lower cost site, who would pay for the shipping of the GFM/GFE to new site? A: As was stated at Industry day, the relocation of items from current warehouse to a new location if required will be borne by the current contract holder. GDIT (Current contractor) will be required to package and ship equipment to awardees new location. Once equipment arrives at awardees site it will be the awardees responsibility to unpack, shelve and maintain equipment. Q: Is the incumbent contractor obligated under the existing contract to cooperate with us during the transition period as referenced in paragraph 7.1 of the PWS dated 24 Jan 2011? A: No, the only communication between incumbent and awardee will be through the government. Q: Is the material that is listed on the equipment list that says awaiting DRMO going to be disposed of before contract award or will it be included with the inventory transfer? A: There may be some equipment that comes from the incumbent that must be sent to DRMO depending on when it arrives to the depot. Q: Do any of the equipment/spares need to be certified as hazardous material for shipment or storage? A: The only possible hazardous piece of equipment would be the Traveling Wave Tube Assembly (TWTA). The TWTA resides inside various High Power Amplifiers (HPA). The part number of the HPA itself, along with any TWTA may vary, as can the manufacturers of both/either tubes or amplifiers. The TWTA may be considered hazardous if crushed. USAF field units send suspected faulty HPAs to the depot for repairs. The depot then sends the HPAs to various OEMs for repair actions. If the HPA is identified as being beyond economical repair, then we have the OEM properly dispose of the TWTA through HAZMAT-certified organizations and the Government pays for the disposal. Because the TWTA is sealed and the seal is never broken while in use or shipping, the current depot has not encountered any regulations or directives indicating that there is a need for special handling and it is not considered a shipping or storage hazard. HPAs currently at the Dept are Xicom brand and have one of the following part numbers: 305-0125-010, 305-0125-006, 305-0125-010E, 305-0125-006E, 305-0203-111, 305-0203-112, 305-0203-113, 305-0203-114, 305-0224-008, 305-0224-010, 305-0224-012, 305-0224-013, 305-0345-029, 305-0345-012 Q: Is there any list for the equipment/spares that gives weights and dimensions? A: Government does not possess any list. Q: Is IMDS/REMIS training to be provided on site at the warehouse? A: If training is not held at the awardees facility, there is a travel CLIN included in the solicitation that will be utilized. Q: What is the required delivery timeline for material to the fleet? A: The QAP will direct the timeline for delivery to the field. Q: Is government transportation provided for material going to forward deployed sites or is it up to the contractor to get the material there by a commercial sources? A: Transportation is a Cost Reimbursement No Fee CLIN, however Mil Air may also be required for shipping. Q: What does quarantine in the location field of the equipment list designate? A: Quarantine is a warehouse location on the current contract. Q: Can we visit the warehouse now in use for TDC support? A: No. Q: CDRL 0002 asks for firm fixed pricing on items from 12 venders. Without historical data as to "Should Cost", how are we to determine that the prime venders are providing the best pricing for the government? A: The Government knows the costs from historical and Contractor's are allowed to research different vendors for the best price. Q: Would it be possible to meet face to face with you at Hill AFB to clarify issues. A: In an effort to avoid favoritism, the Government will not meet with any Contractors. Q: We understand that there is not a separate CLIN for the warehouse yet the warehouse facility is referenced in PWS sections 3.2.1, 3.3.(c) and 3.4. Will the Government provide the warehouse facility? If not, what CLIN does the Government want the contractor to account for these costs in the cost volume? A: The warehouse facility that is referenced in PWS section 3.2.1 states the square footage of the current contract warehouse. PWS Section 3.3 (c) mentions enhancements of materials required for TDC equipment. Section 3.4 states security procedures for any facility that holds TDC equipment. The Government maintains that the contractor will sustain all GOTS equipment house via current contract for the purpose of repair/replacement to End users as required by the Government. Q: Is the Government going to provide the succeeding contractor with the database used by the incumbent for tracking program assets? A: Any Government owned database used in conjunction with the current TDC warehouse/helpdesk will be provided by the awardee. Q: The worksheet entitled Attachment 1 includes all spares to be priced at the individual unit price. There are some 6,300 items in this spreadsheet. In order to price these items, the Government must provide us with the following data for all items listed: Part Number, NSN, nomenclature, most recent price data on all items, and the required threshold for spares. A: As these are mostly COTS items, there are no NSN numbers. Contractor needs to review listing as Attachment 1 consists of less than 750 items that provides known part numbers.
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