SOLICITATION NOTICE
X -- Colorado Army National Guard Reintegration Reunion
- Notice Date
- 2/17/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Colorado, ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, CO 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC-11-T-0009
- Response Due
- 3/15/2011
- Archive Date
- 5/14/2011
- Point of Contact
- Camelia Vasquez-Marshall, 720-847-8675
- E-Mail Address
-
USPFO for Colorado
(c.vasquezmarshall@us.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number W912LC-11-T-0009. The solicitation document incorporates provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-26 (12 Jun 2008) and Defense Federal Acquisition Regulation Supplement (DFARS) change notice 20080721. It is the offeror's responsibility to be familiar with the applicable clauses and provisions. This acquisition is for the purchase of the following service contract. The Colorado Army National is looking for a full service resort environment in the mountains 70-100 miles west of the Denver Metro area to host their Reintegration Reunion. The dates for the event are April 8-10, 2011. In coordination with the state youth staff, childcare and youth activities must be supported by hotel and available in close proximity of the resort. If 3rd party vendors or event planners bid on this event they must be present on location for the entire event at no additional expense to the government or hotel. Additionally they must be willing to attend planning meetings as required at no additional expense to the government or hotel. The Colorado Army National Guard intends to award a Firm-Fixed-Price Contract for lodging, meals and conference services. This acquisition is TOTAL SMALL BUSINESS. The primary North American Industrial Classification System (NAICS) code for this procurement is 721110, size standard of $30.0 Million. This solicitation will end on 15 March 2011, 9:00 a.m. Mountain Time. Quotes received after this time will not be considered. General requirements; 1. Conference/meeting space for approximately 350-375 adults, banquet style in rounds of 8 and 10 with built in morning breaks, coffee, tea and drinks as described in daily requirements. 2.14 private meeting rooms for 15-20 adults each. (Sat)(9:00AM-12:00PM) 3.5 rooms (3 non-hotel, 2 hospitality suite) for childcare/ youth activities (3-5 children each) (Sat and Sun) 4.AV support to include sound system with wireless microphones (2). Wiring and patches to incorporate laptop in sound system. One white screen and LCD projector. 5.Restaurant and full service bar on premise. 6.10-12 banquet (6" rectangular) tables with linens in common area just outside main meeting area for static vender displays with power outlets as needed. (Sat and Sun) Daily requirements; Friday, APR 8, 2011 1. Hotel accommodations, approximately 195 rooms (177 master billed and 18 individually billed rooms) at or below the government per-diem rate to include parking fees. 2.Lobby space for 4 tables and signs to accommodate group check in from 6:00 to 9:00PM. Saturday, APR 9, 2011 1.Hotel accommodations, approximately 180 rooms (163 master billed and 17 individually billed rooms) at or below the government per-diem rate to include parking fees. 2.Breakfast buffet for approximately 375, full breakfast to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereals and drinks at or below the government per-diem rate to include all gratuity and service fees. 3.Main meeting/banquet room for approximately 350-375 with self service coffee and cold beverages available from 8:00AM to 4:00PM set as rounds for 8-10 with linens. This room will require podium and AV support as in General requirements. Self serve coffee and cold beverage service from 9:00 to 11:00AM. This room will need to be split or an additional room that can be used to split the group in half at 8:15 through 10:00 will need to be set with matching AV requirements. 4.14 Breakout rooms, seating for 15-18, no AV requirements available from 10:00AM to 12 noon. 5.5 rooms for youth/child activities as stated in general requirements (final number TBD) available from 8:00A.M. To 9:00P.M. Details to be discussed and finalized with Yellow Ribbon youth coordinator as numbers are known. 6.Main room or banquet room for 325 adults, to be set up for dinner event from 5:30 to 9:00PM, rounds seating 8-10 with linens and 3 material tables with linens in front of room to use as needed for event/displays/awards. Podium required with microphone and sound system. 2 cash bars required at back of room. Dinner meal (including a salad, main course, vegetable with bread and desert) to be provided (buffet or served) for approximately 325 at or below the government per-diem meal rate to include gratuity and service fees. 7.Dinner meal for youth (approximately 60) in youth rooms. Generally it's a child's or simple meal i.e. chicken fingers, hamburger, fries with drinks and cookies. No soda or caffeine. Sunday, APR 10, 2011 1. Breakfast buffet for approximately 370, full breakfast to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereals and drinks at or below the government meal per-diem rate to include all gratuity and service fees. 2.Additional area set theater style for approximately 40 for chapel service 0730-0830AM. 3.Main meeting room to be set up for 375 with rounds seating 8-10 with linens available from 8:00AM to 1:00PM with AV as listed in general requirements. Self serve coffee and cold beverage service from 9:00 to 11:00AM. 4.5 rooms for youth/child activities as per general requirements available from 8:00AM to 12:30PM. 5.Room check out to be extended to 1:00PM The Contractor shall propose the following Contract Line Item Numbers (CLINS): CLINS: 0001 Lodging 0002 Conference/Meeting Space 0003 Breakfast 0004Freedom Salute Dinner 0005Dinner for Children/Youth (Saturday evening) 0006Audio/visual & support The Government will man an award to the lowest priced, responsible contractor whose quote confirms to the solicitation and the Performance Work Statement (PWS). The following clauses and provisions are incorporated by reference and are to remain in full force in any resultant purchase order; FAR 52.212-1, Instructions to Offerors, Commercial Items (Nov 2007) and 52.215-5, Facsimile Proposals (Oct 1997) applies to this acquisition. Submit signed and dated quotes on company letterhead. The contractor must be registered in the Central Contractor Registration database. Offerors must be registered in the Online Representations and Certifications system at http://orca.bpn.gov. Clauses and provisions may be accessed via the internet, http://farsite.hill.af.mil. The following FAR clauses 52.212-4 Contract Terms and Conditions-Commercial Items (Feb 2007) is incorporated into this RFQ and is amended to add the following FAR clauses: 52.204-7 Central Contractor Registration (Jul 2006), 52.252-2, Clauses Incorporated by Reference (Feb 1998), 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Feb 2008). The following additional FAR Clauses are applicable: 52.219-6, Notice of Total Small Business Set-Aside (June 2003);52.222-3, Convict Labor (June 2003); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26, Equal Opportunity (Mar 2007); 52.222-36, Affirmative Action for Workers With Disabilities (June 1998); 52.222-50, Combating Trafficking in Persons (Aug 2007; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003). The following DFARS clauses apply 252.212-7001, Contract Terms and Conditions Required to Implement Statues or Executive Orders (Mar 2008) specifically the following clauses under paragraphs (a) and (b) are applicable; 252.204-7004, Alternate A (Sep 2007). This contract incorporates one or more clauses by reference, with the same force and effects as if they were given in full text. Upon request, the contracting Officer will make their full text available. Also, the full test of a clause may be accessed electronically by these addresses: www.farsite.hill.af.mil or www.arnet.gov/far. The following additional clauses are also incorporated into this solicitation DFAR 252.204-7004 Alt A, Required Central Contractor Registration (Sep 2007); A due date for offers will be 9 a.m., Mountain Standard Time, 15 March 2011. Offers will only be accepted via email c.vasquezmarshall@us.army.mil. Reference the Solicitation number W912LC-11-T-0009. Please email questions/comments to Camelia at the above email.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA05/W912LC-11-T-0009/listing.html)
- Place of Performance
- Address: USPFO for Colorado ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005 Aurora CO
- Zip Code: 80011-9511
- Zip Code: 80011-9511
- Record
- SN02382830-W 20110219/110217234711-50e61389c0b06054c6aacfae6b769d84 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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