MODIFICATION
R -- USPSC Humanitarian Assistance Advisor/Military (Multiple Positions) - Solicitation 1
- Notice Date
- 2/24/2011
- Notice Type
- Modification/Amendment
- NAICS
- 921190
— Other General Government Support
- Contracting Office
- Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW, Room 7.10-006, Washington, District of Columbia, 20523, United States
- ZIP Code
- 20523
- Solicitation Number
- SOL-OFDA-11-000011
- Archive Date
- 3/18/2011
- Point of Contact
- Jaimee E. Braun, Phone: 202-661-9377, Eleanor Henning, Phone: 2026619334
- E-Mail Address
-
jbraun@ofda.gov, ehenning@ofda.gov
(jbraun@ofda.gov, ehenning@ofda.gov)
- Small Business Set-Aside
- N/A
- Description
- Modified Solicitation for SOL-OFDA-11-000011 NOTE: The purpose of this amendment is to extend the closing date for applications. There are no other changes to the solicitation. SOLICITATION NUMBER: SOL-OFDA-11-000011 ISSUANCE DATE: January 24, 2011 CLOSING DATE: March 3, 2011, 5:00 p.m. EST SUBJECT: Solicitation for U.S. Personal Service Contractor for a Humanitarian Assistance Advisor/Military (Multiple Positions) located in multiple duty stations. Ladies/Gentlemen: The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Humanitarian Assistance Advisor/Military under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: • Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in the "Applying" section. Please carefully review the complete job announcement and the "Applying" instructions. Failure to provide the required information and/or materials will result in your not being considered for employment. • Supplemental document specifically addressing the six (6) Quality Ranking Factors (QRFs) shown in the solicitation. Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: haam11-000011@globalcorps.com Facsímile: (202) 315-3803 or (240) 465-0244 Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Eleanor Henning or Paulo Couto Telephone Number: (202) 661-9334 or (202) 661-9316 E-Mail Address: haam11-000011@globalcorps.com Website: www.globalcorps.com Facsímile: (202) 315-3803 or (240) 465-0244 Sincerely, Lance Butler III, Contracting Officer Solicitation for U.S. Personal Service Contractor (PSC) Humanitarian Assistance Advisor/Military (Multiple Positions) 1. SOLICITATION NO.: SOL-OFDA-11-000011 2. ISSUANCE DATE: January 24, 2011 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: March 3, 2011, 5:00 pm EST 4. POSITION TITLE: Humanitarian Assistance Advisor/Military 5. MARKET VALUE: GS-13 equivalent ($71,674 - $93,175 - additional locality pay adjustments may apply depending on assignment location.). Final compensation will be negotiated within the listed market value based upon the candidate's past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. 6. PERIOD OF PERFORMANCE: Two years, with three one-year options 7. PLACE OF PERFORMANCE: Multiple duty stations There may be an initial training program in Washington, D.C. for up to one year, which will include formal classroom training and on-the-job training; and may include security training. After completion of Washington training, the Humanitarian Assistance Advisor/Military (HAA/M) may be assigned to Washington, other locations in the United States, or an overseas office, and will be required to serve through rotational assignments. At any time, at the discretion of the Office of U.S. Foreign Disaster Assistance (OFDA) Headquarters, the incumbent may be reassigned/relocated to a geographical location where the individual's services are needed. Applicants for the HAA/M position must be willing to be posted at any location. The potential posts are listed as follows, but the location of service could be ultimately determined by the location of future unknown operational requirements. OFDA currently has established relationships with the Department of Defense's (DoD) Combatant Commands (COCOM) in Miami, Florida; Honolulu, Hawaii; Tampa, Florida; and Stuttgart, Germany, where there is an OFDA operational need to work with the military independent of future country specific disasters. The OFDA strategic plan also calls for assignment of HAA/Ms in Washington, D.C.; Bangkok, Thailand; San Jose, Costa Rica; Okinawa, Japan; and Manama, Bahrain. Initial post assignments will be based on each applicant's understanding of USAID/OFDA and the humanitarian assistance environment, each applicant's background (i.e., language, regional experience, etc.), and available post vacancies at the time of award. 8. STATEMENT OF WORK POSITION DESCRIPTION BACKGROUND The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into three divisions. The Disaster Response and Mitigation Division (DRM) is responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), Private Voluntary Organizations (PVOs), the United Nations agencies and to partners to ensure the implementation and delivery of this assistance. This division also oversees OFDA's non-response efforts in disaster risk reduction. DRM also coordinates with other organizations and donors for the provision of relief supplies and assistance. DRM devises, coordinates, and implements program strategies for a variety of natural and human caused disaster situations with a focus on disaster risk reduction. It encompasses a group of technical sector specialists who provide expert capability in assessing the quality of disaster response and disaster risk reduction activities. The Program Support Division (PS) provides programmatic and administrative support including budget/financial services, procurement planning and guidance, contracts and grants administration, and communication support for OFDA's Washington and field offices. The Operations Division (OPS) develops and manages logistical and operational support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue Teams (SAR), coordinating and supporting Disaster Assistance Response Teams (DARTs), and the Washington-based Response Management Teams (RMTs), to ensure OFDA's capacity to execute and coordinate U.S. Government (USG) humanitarian assistance and response to natural disasters and complex emergencies. OPS performs these functions through three teams, namely, Operations Support Team, Overseas Administration Team and Field Support Team. The Operations Support Team provides technical guidance and expertise in Disaster Logistics, Search and Rescue, Operations Center Management, Military Liaison, and Consequence Management. It also provides overseas support to OFDA offices and personnel and to other sectors necessary to ensure OFDA's capacity to execute and coordinate USG humanitarian assistance and response to natural disasters and complex emergencies. The Military Liaison Unit (MLU) is part of this team and manages OPS liaison with the U.S. Military. INTRODUCTION The Humanitarian Assistance Advisor/Military (HAA/M) position was established to more effectively coordinate the activities of MLU. These activities include military liaison and coordination, deliberate planning, Disaster Assistance Response Team (DART) deployment, Response Management Team (RMT) participation and Chemical, Biological, Radiological, Nuclear, or Explosive (CBRNE) disaster planning under Presidential Decision Directive 39/62. The HAA/M will be located within the OPS's MLU and functions as the Division's principal point of contact with the Department of Defense (DoD). OBJECTIVE HAA/Ms provide the critical liaison function between USAID and the DoD military establishment in order to represent the humanitarian sector perspective and expertise in situations where coordination between the parties is required. 9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY DUTIES AND RESPONSIBILITIES The HAA/M will be a member of MLU. Travel is required to attend DoD conferences, exercises and other related activities on behalf of USAID, OFDA, a particular DART or RMT, and/or a CBRNE planning exercise as directed by the OFDA/OPS Division Chief through the MLU Leader. The incumbent's duties and responsibilities will include the following: • Coordinate with the humanitarian community to achieve the best use of military assets by reducing redundant or counterproductive military activities; • Assist the military in defining and reconciling its role with that of the greater humanitarian relief community; • Seek out methods to most effectively utilize DoD strengths; • Represent OFDA in appropriate DoD training and planning exercises with subsequent reporting to OFDA divisions on activities, lessons learned, success and future activities as a result of OFDA participation; • Represent OFDA in DoD conferences in the context of priorities set forth by the OPS Division Chief, such as, participate in After-action Reviews (AARs), humanitarian exercises sponsored at the Combatant Command level and at operational level and strategic planning exercises normally conducted through Pentagon auspices to interact with policy makers; • Assist OFDA management in defining a strategy for military coordination which will include guidelines for determining OFDA participation in DoD operations when specific requests are made and where OFDA should request activities and participation; • Determine whether OFDA participation in DoD humanitarian activities is necessary and useful; • Provide OFDA briefings and training to uniformed military officers at various DoD educational institutions (War Colleges, National Defense University, Navy Postgraduate School, etc.) and other units. Training includes OFDA's Joint Humanitarian Operations Course (JHOC); • Coordinate with DoD and the Department of State's Bureau of Political-Military Affairs to provide OFDA staff with briefings on military procedures, assets, roles, capabilities, culture, chain-of-command and humanitarian-related activities and circulate status reports which summarize DoD activities in which OFDA personnel are involved; • Deploy with DoD forces in humanitarian emergencies; • Provide reports, debriefs and evaluations to the MLU Team Leader and other appropriate OFDA staff of all planning, exercises and deployments; • Assist in the identification of OFDA's DRM Division deployment needs in designated "at risk" countries where DARTs may deploy; work with other teams within OFDA to determine appropriate DART needs as a basis for contingency planning for personnel and resources; • Deploy to the field as a DART member, as necessary; • Assist the MLU in providing classified USG information support to OFDA as requested and to selected DARTs and RMTs on an as-needed basis; • Assist regional Combatant Commanders (COCOMs) in developing the humanitarian assistance aspect of their strategic operations and crisis action planning products; • Liaise with the DoD and other elements of the USG in an effort to help the military coordinate with the humanitarian community; • Support deliberate planning within USAID/OFDA and serve as an expert in contingency, operational, and forward planning across all humanitarian sectors, with a civil-military focus; • Provide critical monitoring and planning expertise surrounding incipient disasters, disaster response and early recovery. Monitor regional or country based field situations to advise the Military Planning Process, based on changing field circumstances such as the sudden on-set of natural or manmade disaster or the evolution of a slow on-set disaster or crisis; • Recommend short- and long-range humanitarian assistance goals for OFDA during disasters with a civil-military context, develop detailed plans for implementing them, and oversee implementation at the Washington, D.C., COCOM, and field level; and • Provide gap analysis during disaster responses and recommend appropriate missions and tasks for DoD to support the USG response. SUPERVISORY RELATIONSHIP: The incumbent will take direction from and report to the OPS MLU Leader in Washington, D.C. SUPERVISORY CONTROLS: The Supervisor will set overall objectives. The incumbent and the Supervisor together will develop deadlines, projects, and work to be accomplished. The employee is expected to take initiative, act independently and perform with minimal direction in responding to humanitarian emergencies and military liaison activities as part of a fast-paced office environment. 10. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). 11. WORK ENVIRONMENT Work is primarily performed in an office setting. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. Travel on DoD transportation assets (all modes) may be required. 12. START DATE: Immediately, once necessary clearances are obtained. 13. POINT OF CONTACT: See Cover Letter. EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.) Bachelor's degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, political science, or a related field), and seven (7) years of relevant work experience. Two (2) years of this experience must be field (domestic or overseas) experience in humanitarian needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation aid. OR Master's degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, political science, or a related field), and five (5) years of relevant work experience. Two (2) years of this experience must be field (domestic or overseas) experience in humanitarian needs assessment, analysis, emergency relief program operations, or post-emergency rehabilitation aid. SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) • Applicant is a U.S. Citizen; • Professional experience planning for or responding to a Chemical, Biological, Radiological, Nuclear or Explosive (CBRNE) event; • Complete and hand-signed federal form OF-612 and OF-612 continuation sheets submitted; • All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 to allow for adequate evaluation of your related and direct experience. Experience that cannot be quantified will not be counted towards meeting the experience requirements. • Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted; • Ability to obtain a TOP SECRET level security clearance as provided by USAID; • Ability to obtain a Department of State medical clearance; • Satisfactory verification of academic credentials. QUALITY RANKING FACTORS (QRFs) (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.) QRF #1 Demonstrated ability to prepare and conduct oral presentations on a wide variety of topics, and the ability to communicate effectively with relevant parties within and outside of OFDA. Demonstrated ability to write clearly and prepare in-depth reports which may include the application of a variety of analytical techniques. QRF #2 Demonstrated knowledge of the precepts of humanitarian assistance actions/operations and the ability to communicate those precepts to organizations outside of USAID; in particular, DoD. QRF #3 Demonstrated knowledge of disaster relief and humanitarian assistance concepts, to include knowledge of the political, economic, and cultural impacts of policy decisions on relief efforts during civil conflicts and natural disasters. QRF #4 Knowledge of and experience with civilian-military planning for CBRNE, complex emergencies, and natural disaster emergencies at three levels; Washington, D.C., the Combat Command level; and at the field level. Experience to include the various types of CBRNE incidents, complex emergencies, natural disasters, events, and accidents as well as the potential impacts and consequences. QRF #5 Experience in the design, implementation, and evaluation of internal and external training plans and programs. QRF #6 Experience in conducting deliberate, contingency, and operational or crisis action planning for operations, contingencies, projects, or missions. For example, experience using the Military Planning Process. BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: QRFs have been assigned the following points: QRF #1 - 15 points QRF #2 - 10 points QRF #3 - 8 points QRF #4 - 7 points QRF #5 - 5 points QRF #6 - 5 points Interview Performance - 30 points The interview process will consist of two parts. The initial interview (Part 1 - 10 points) will consist of the Selection Committee asking applicants in the competitive range a set of standard interview questions. The initial interviews may be conducted in-person or by telephone. Applicants who score a full 10 points in Part 1 will be invited to give an oral presentation to the Selection Committee (Part 2 - 20 points). The presentation content will be provided by the committee and all presenters will use the same content in their presentation. Oral presentations will be conducted in-person in Washington, D.C. OFDA may be able to provide assistance with travel expenses to Washington, D.C. for the oral presentation. Applicants who are eligible for the oral presentation, but are unable to travel to Washington may be allowed to provide an audio/visual version of their presentation for the committee's review. Satisfactory Professional Reference Checks - 20 points Total Possible Points: 100 APPLYING: Applications must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit: 1. A complete U.S. Government OF-612 form with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/forms, internet http://www.gsa.gov/Portal/gsa/ep/formslibrary.do, at Federal offices, or at www.globalcorps.com). NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in this section. Failure to provide the required information and/or materials will result in your not being considered for employment. 2. A supplemental document specifically addressing the six (6) Quality Ranking Factors (QRFs) shown in the solicitation. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. DOCUMENT SUBMITTALS Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045 Via facsímile: (202) 315-3803 or (240) 465-0244 Via email: haam11-000011@globalcorps.com The most qualified candidates may be interviewed and required to provide a writing sample. Professional references and academic credentials will be evaluated for applicants being considered for selection. NOTE: If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret clearance is not obtained within nine months after award, USAID will terminate the contract at the convenience of the government. NOTE: If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do 1. Optional Form 612. 2. Medical History and Examination Form (DS-6561). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 - PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. BENEFITS/ALLOWANCES: Regardless of the assigned duty station, selected candidates will receive the benefits normally authorized for PSCs as follows: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase Eligibility for Worker's Compensation Annual & Sick Leave Extent of allowances will be contingent upon the location of the duty station, and will vary according to the following: If selected to be initially posted in Washington, D.C., the Contractor will not be entitled to allowances. If selected to be posted in a Combatant Command post within the United States, cost of pack-out and shipment of household effects (HHE) up to 7,200 pounds to and from duty station will be funded by USAID. No allowance for temporary storage of HHE will be authorized. Mileage reimbursement will be authorized if Contractor drives privately owned vehicle from residence of record to duty station. Reimbursement will be paid at the per mile rate authorized by the General Services Administration. If selected to be posted in a duty station or Combatant Command post within the United States, additional locality pay adjustments may apply depending on assignment location. If selected to be posted in a duty station or Combatant Command post overseas, Contractor will be entitled to applicable allowances as listed below. Allowances will vary by location of duty station. ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. ATTACHMENT 1 ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm. Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs. (b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. "MEDICAL EVACUATION (MEDEVAC) SERVICES." (c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer's liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision). (d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met: (1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad; (2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and (3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled "Emergency and Irregular Travel and Transportation." In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs. (f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in fullfor funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor's invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism. (g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual's behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider. (h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
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