Loren Data's SAM Daily™

FBO DAILY ISSUE OF FEBRUARY 26, 2011 FBO #3381
DOCUMENT

S -- JANITORIAL SERVICES E-WING SDVOSB INTERIM PERIOD 6 MONTH - Attachment

Notice Date

2/24/2011
 

Notice Type

Attachment
 

NAICS

561720 — Janitorial Services
 

Contracting Office

Department of Veterans Affairs;VISN 6 Centralized Acquisition Service;100 Emancipation Drive;Hampton VA 23667
 

ZIP Code

23667
 

Solicitation Number

VA24611RQ0185
 

Response Due

3/4/2011
 

Archive Date

4/3/2011
 

Point of Contact

Nakaura Yusuf
 

E-Mail Address

ontract
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

This is a combined synopsis/solicitation for Commercial Items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a written solicitation will not be issued. The requirement will be issued by Department of Veteran Affairs, Medical Center, Durham, North Carolina (VAMC Durham). This combined synopsis/solicitation serves as a request for quote (RFQ) for custodial service and will be issued as a Service Disabled Veteran Owned Small Business set-a-side. The solicitation document, incorporated provision and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-48. The associated North American Industrial Classification System (NAICS) for this requirement is 561720. SCHEDULE OF SERVICES VAMC DURHAM, E-WING SCHEDULE PAGE AND STATEMENT OF WORK BASE PERIOD 1 April 2011 THROUGH September 30, 2011 Item No.DescriptionEst. QtyUnitUnit PriceTotal Price CLIN 0001Building 1 E-Wing, Research floors Ground 1,2,3 and 4. (Include corridors, restrooms, and labs 6MONTH$_____________________$____________________ CLIN 0002Building 16, 1st- Administrative, General, Restrooms. 2nd floor Administration, General Cleaning of Restrooms space, labs, restrooms and corridors and Labs6MONTH$_____________________$____________________ CLIN 0003Building 14, 1st & 2nd floor - Administrative, General space, labs, restrooms and corridors6MONTH$_____________________$____________________ CLIN 0004Building 10- Administrative, General Cleaning, Restrooms, and Labs6MONTH$_____________________$____________________ CLIN 0005Building 6- Administrative, General Cleaning, Restrooms, and Labs6MONTH$_____________________$____________________ CLIN 0006Bldg 16 Conference Room 6MONTH$_____________________$____________________ CLIN 0007Auditoriums 6MONTH$_____________________$____________________ Total$____________________ The required start date is on or about April 1, 2011 through September 30, 2011 with an option to extend services for an addition (6) six month period. The POC for this procurement is Ms. Nakaura Yusuf, e-mail: Nakaura.yusuf@va.gov The alternate POC for this acquisition is Mr. Eugene Coleman, e-mail: Eugene.coleman2@va.gov. Only electronic submission will be accepted, offeror must include, CCR Registration, Tax ID, Veteran Status, and reference Solicitation Number in Subject line of e-mail correspondence, no question and answer period will be provide for the announcement. Contractors are required to respond to evaluation factors as prescribed, non-response quotes will be eliminated from further consideration. This is a Service Disabled Veteran Owned Small Business set-aside requirement. Offerors or Contractors shall be able to perform all required task, and subcontracting is not allowed. STATEMENT OF WORK FOR CUSTODIAL SERVICES (E-Wing) 1. DESCRIPTION OF SERVICES. The contractor shall provide all supplies, management, tools, equipment and labor necessary to ensure that custodial services are performed at Durham Veterans Medical Center in a manner that will maintain a satisfactory facility condition and present a clean, neat and professional appearance. 1.1. Basic Cleaning Services. The contractor shall accomplish all cleaning tasks to meet the requirements of this SOW. The minimum cleaning frequencies are established in Appendix A and Service Delivery Summary. 1.1.1. Maintain Floors. All floors must be wet mopped with an EPA approved germicidal that kills blood borne pathogens. All floors, except carpeted areas, shall be swept, dust mopped, damp mopped, wet mopped, dry buffed, and spray buffed, daily to ensure they have a uniform, glossy appearance and freedom from dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter. Baseboards, corners, and wall/floor edges shall also be clean. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position. 1.1.2. Remove Trash. All trash containers shall be emptied daily and returned to their initial location. Boxes, cans, papers placed near a trash receptacle and marked "TRASH" shall be removed. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. The trash shall be deposited in the nearest outside trash collection container. Trash receptacles shall be left clean, free of foreign matter, and free of odors. 1.1.3. Clean Interior Glass/Mirrors. Clean all interior glass, including glass in doors, partitions, walls, display cases, directory boards, etc. After glass cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter. 1.1.4. Clean Drinking Fountains. Clean and disinfect all porcelain and polished metal surfaces, including the orifices and drain, as well as exterior surfaces of fountain. Drinking fountains shall be free of streaks, stains, spots, smudges, scale, and other obvious soil. 1.1.5. Clean Stairways. All floor surfaces shall be cleaned in accordance with paragraph 1.1.1 or 1.1.7, as appropriate for floor covering. Grease and grime shall be removed from stair guards, handrails and baseboards. Contractor shall remove all marks, dirt, smudges, scuffs, and other foreign matter from adjoining stairwell walls to provide or maintain a clean, uniform appearance. 1.1.6. Vacuum Carpets. Vacuum carpeted areas. After vacuuming, the carpeted area shall be free of all visible dirt, debris, litter and other foreign matter. Any spots shall be removed by carpet manufacturer's approved methods as soon as noticed. All tears, burns, and raveling shall be brought to the attention of the government representative. Area and throw rugs are included to receive this service. 1.1.6.1. Clean Carpets. Spot clean or shampoo dirty carpets over an area of 2 square feet or less. Spots must be removed immediately. 1.1.7. Vacuum and Clean Floor Mats. Vacuum and clean interior and exterior floor mats. After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil and other foreign matter. Soil and moisture underneath mats shall be removed and mats returned to their normal location. 1.1.8. General Spot Cleaning. Perform spot cleaning on a continual basis. Spot cleaning includes, but is not limited to removing, or cleaning smudges, fingerprints, marks, streaks, spills, etc., from washable surfaces of all walls, partitions, vents, grillwork, doors, door guards, door handles, pushbars, kickplates, light switches, temperature controls, and fixtures. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil. 1.1.9. General Dusting. All horizontal surfaces must be dusted or cleaned to eliminate dust collection. 1.2. BASIC RESTROOMS/LOCKER ROOMS CLEANING SERVICES. The contractor shall accomplish all cleaning tasks to meet the requirements of this SOW. 1.2.1 Clean and Disinfect. Completely clean and disinfect all surfaces of sinks, toilet bowls, urinals, lavatories, showers, shower mats, dispensers, plumbing fixtures, saunas, partitions, dispensers, doors, walls, and other such surfaces, using a germicidal detergent. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. Disinfect all surfaces of partitions, stalls, stall doors, entry doors, (including handles, kickplates, ventilation grates, metal guards, etc.), and wall areas adjacent to wall mounted lavatories, urinals, and toilets. 1.2.2 Descale Showers, Toilet Bowls, Sinks and Urinals. Descaling shall be performed monthly as a minimum and as often as needed to keep areas free of scale, soap films, and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains. 1.2.3. Sinks (Labs) Sinks must be cleaned daily if clear of lab materials and personal items. 1.2.4. Sweep and Mop Floor. After sweeping and mopping, the entire floor surface, including grout, shall be free from litter, dirt, dust and debris. Grout on wall and floor tiles shall be free of dirt, scum, mildew, residue, etc. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water. Moveable items shall be tilted or moved to sweep and damp mop underneath. Floors shall be stripped, scrubbed, waxed, etc., as necessary to maintain sanitary conditions and a clean, uniform appearance. 1.2.5. Stock Restroom Supplies. Contractor shall ensure restrooms are stocked sufficiently so that supplies including an approved Veterans Administration germicidal soap, to ensure the soap dispensers do not run out. Supplies shall be stored in designated areas. No overstocking shall be allowed. If supplies run out prior to the next service date, contractor shall refill within 2 hours of notification. 1.3. PERIODIC CLEANING SERVICES. 1.3.1. Strip, Scrub, and Wax Floors. Strip, scrub, and wax floors as necessary to maintain a uniform high glossy appearance. A non-skid wax is required. A uniform glossy appearance is free of scuff marks, heel marks, wax build-up, and other stains and discoloration. To include stairs tile landing, strip, scrub, and wax shall be performed on an annual basis. 1.3.2. Clean Interior Windows. Clean glass surfaces that are over seven (7) feet high. After surfaces have been cleaned, all traces of film, dirt, smudges, water and other foreign matter shall be removed from frames, casings, sills, and glass. Window cleaning shall be performed on a quarterly basis. 1.3.3. Clean/Shampoo Carpets. All carpets shall be cleaned in accordance with standard commercial practices. A heavy-duty spot remover may be required in heavily soiled areas. After shampooing, the carpeted area will be uniform in appearance and free of stains and discoloration. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs and other similar items. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath, and returned to their original location. Clean/ Shampoo carpets shall be performed on an annual basis. 1.3.4. EMERGENCY OR SPECIAL EVENT CLEANING SERVICES. Upon notification, the contractor shall perform emergency or special event cleaning required in any building, area, or room covered under this contract. The contracting officer shall order cleaning services through issuance of a delivery order for the appropriate and required work task(s). Contractor shall begin emergency work, as determined by the contracting officer, within one hour of notification, which may be verbal. The contracting officer or designated representative will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event. Completion schedule shall be determined for each delivery order. 1.3.5 Elevators. Floors will be mopped nightly. Wall, doors, lights and ceilings will also be cleaned to present a pleasant atmosphere, to include the cleaning of the elevators tracks to remove all dirt, dust, and debris to prevent malfunctioning. 1.4 SHARPS CONTAINERS 1.4.1. Remove filled sharp containers. Contractor shall remove the filled sharps containers and replace with VA provided empty containers. Filled containers are to be placed in designated area provided by the VA for disposal. 1.4.2 Training. Contractor employees will receive training regarding the correct and safe handling of these as they contain hazardous waste. Training will be provided by COTR or VA designated employee in accordance with SOP. All employees must be fully trained prior to handling the sharps containers. (Appendix C) 2. SERVICE DELIVERY SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. 3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. 3.1 Supply Area. VAMC Durham will provide a lock supply area for contractor to store equipment /supplies. 4. GENERAL INFORMATION. 4.1. Quality Control. The contractor shall develop and maintain a quality program to ensure custodial services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Delivery Summary. 4.2. Quality Assurance. The government will periodically evaluate the contractor's performance in accordance with the Quality Assurance Surveillance Plan. 4.3. Government Remedies. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (June 2010), for contractor's failure to perform satisfactory services or failure to correct non-conforming services. 4.4. Hours of Operation. 4:00pm - 6:00am Monday through Friday 4.5. Security Requirements All contractor employees who require access to the Department of Veterans Affairs' shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security Investigations Center prior to contract performance. This requirement is applicable to all subcontractor personnel requiring the same access. If the investigation is not completed prior to the start date of the contract, the contractor will be responsible for the actions of those individuals they provide to perform work for the VA. a. Position Sensitivity - The position sensitivity has been designated as LOW RISK b. Background Investigation - The level of background investigation commensurate with the required level of access is National Agency Check with written inquiries. c. Contractor Responsibilities (1) The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM), the contractor shall reimburse VA within thirty (30) days. (2) The contractor shall pre-screen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship (or offer evidence of a green card) and are able to read, write, speak, and understand the English language. (3) The contractor shall submit the following required forms to the VA Security Investigations Center prior to commencement of the contract: (i) Standard Form 85, Questionnaire for Non-Sensitive Positions (ii) FD 258, U.S. Department of Justice Fingerprint Applicant Chart (iii) Optional Form 306, Declaration for Federal Employment Instructions and forms may be accessed online: http://www1.va.gov/VABackground_Investigations/page.cfm?pg=2 The Contractor shall inform the contract employee that when filling out Standard Form 85, that there should be no gaps in employment history. Any gaps in employment history on Standard Form 85 may result in OPM rejecting the documentation for investigation. (4) The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract. (5) Failure to comply with the contractor personnel security requirements may result in termination of the contract for default. d. Government Responsibilities (1) The VA Security Investigations Center will provide the necessary forms to the contractor or to the contractor's employees after receiving the required information. (2) Upon receipt, the VA Security Investigations Center will review the completed forms for accuracy and forward the forms to OPM to conduct the background investigation. (3) The VA facility will pay for investigations conducted by the Office of Personnel Management (OPM) in advance. In these instances, the contractor will reimburse the VA facility within 30 days. (4) The VA Security Investigations Center will notify the contracting officer and contractor after adjudicating the results of the background investigations received from OPM. (5) The contracting officer will ensure that the contractor provides evidence that investigations have been completed or are in the process of being requested. (6)After contract award and prior to contract performance: The contracting officer shall obtain from the contractor and submit to the SIC/Contracting, 2200 Fort Roots Dr., Bldg. 104, North Little Rock, AR 72114, the following information: a.List of names of contractor personnel (Full legal name) b.Social Security Number of contractor personnel c.Date of Birth d.Home address of contractor personnel or the contractor's address e.Place of Birth f.Billing information for the program office. 5. CONTRACT INFORMATION 5.1 Type of Contract. Firm Fixed Price contract will be issued for a 6 month period. 5.2 Personnel Policy. The contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contract shall provide the following for these personnel: -workers compensation professional liability insurance health examinations income tax withholding, and social security payments. The parties agree that the contractor, its employees, agents and subcontractors shall not be considered VA employees for any purpose. 5.3 Work Hours. The services covered by this contract shall be furnished by the contractor as described in the statement of work. The ten (10) holidays observed by the Federal Government are follows: New Year's Day Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas 5.4 Payment. The contractor shall submit invoices monthly in arrears covering the services performed under this contract. The invoice will contain the following information: Contract Number and Purchase Order Number (If applicable) Total Price Invoices must be submitted to: VA FSC PO Box 149971 Austin, TX 78714 5.5 Tort Claims. The Contractor employees are not covered by the Federal Tort Claims Act. When a contractor's employee has been identified as provider in a tort claim, the Contactor employee is responsible for notifying the contractor's legal counsel and/ or insurance carrier. Any settlement or judgment arising from a contractor employee's action or non-action is the responsibility of the contractor and/ or insurance carrier. 5.6 Use of VA Facilities. All work will be performed at the VAMC Durham, 508 Fulton St, Durham, 27705, E-Wing. 5.7 Evidence of Insurance Coverage. The Contractor shall furnish to the Contracting Officer with their proposal a Certificate of Insurance which shall contain an endorsement to the effect that cancellation of, or any material change in the policies which adversely affect the interests of the Government in such insurance shall not be effective unless a 30-day written notice of cancellation or change is furnished to the Contracting Officer. 6. APPENDICES. A. Estimated Workload Data APPENDIX A ESTIMATED WORKLOAD DATA Buildings 1. Building 1 E-Wing Research floors 4, 3, 2, 1, and ground floor. (approx. 25,685 nsf) 2. Building 16 1st floor Administrative, General, Labs and 2nd floor Administration. (9,700) nsf) 3. Building 14 Administrative, General space and Corridors. (1,940 nsf) 4. Building 10 Administrative, General and Labs. (1,885 nsf) 5. Building 6 Administrative, General and Labs. (2,809 nsf) General Administrative/Industrial Areas/ High Use Areas BASIC SERVICES (These frequencies are minimums--the contractor may perform more frequently, at no additional cost to government, if required to maintain level of service.) AREA (Square Footage)TYPEMTWTHFPERIODIC SERVICES Building 1 E-Wing, Research floors Ground, 1,2,3, and 4. (Include corridors, restroom, and Labs)XXXXXAnnually/ Quarterly 25,685 Building 16, 1st Floor Administrative, General, Restrooms, Labs and 2nd Floor - Administration, General Cleaning and Restrooms,XXXXXAnnually/ Quarterly 7,900 1,940Building 14, 1st & 2nd floor - Administrative, General space, labs, restrooms and corridorsXXXXXAnnually/ Quarterly 1,885Building 10 - Administrative, General Cleaning, restrooms, and LabsXXXXXAnnually/ Quarterly Building 6 - Administrative, General Cleaning, Restrooms, and LabsXXXXXAnnually/ Quarterly 2,809 CATEGORY II - Minimum Frequency Standards BASIC SERVICES (These frequencies are minimums--the contractor may perform more frequently, at no additional cost to government, if required to maintain level of service.) AREATYPEMTWTHFPERIODIC SERVICES 1000Bldg 16 Conference roomxxxxxAnnually/ Quarterly 1000AuditoriumsxxxxxAnnually/ Quarterly EVALUATION CRITERIA: The government will make award to the offeror(s) submitting the lowest-prices technically acceptable proposal. In order to be considered technically acceptable proposal must meet the folling minimum requirements: a.Provide information on how the vendor will complete Custodial Services include a key personnel contact list. b.Monitoring/training personnel on performance in accordance with the Performance Work Statement. Describe how the requirements of the SOW will be maintained at an acceptable level without interruption. c.Provide name of chemical usage and supply material Data Safety Sheets for approval. d.Develop insight into the offerors demonstrated capabilities and its ability to meet the Governments stated requirement. e.The offeror's plan must show how it will identify, prevent, and ensure non-recurrence of defective services. f.Experience on similar contacts. The offeror must demonstrate that it has successfully performed at least three similar contracts within the past (3) years. Class Deviation from Department of Veterans Affairs Acquisition Regulation 804.1102, Vendor Information Pages Database Class Deviation: Pursuant to Department of Veterans Affairs Acquisition Regulation (VAAR) 819.70 as follows: VERIFICATION OF STATUS OF APPARENTLY SUCCESSFUL OFFEROR (a) The apparently successful offeror, unless currently listed as verified in the Vendor Information Pages (VIP) at: www.vetbiz.gov database, shall submit to Department of Veterans Affairs' (VA) Center for Veterans Enterprise (CVE) within five business days of receipt of written notice of its status as the apparently successful offeror, a verification application in accordance with 38 Code of Federal Regulations (CFR) Part 74 with such reasonably adequate documentary material, as necessary, establishing as follows: (1) The owner or owners of 51 percent or more of the offeror is/are service-disabled Veteran(s), Veteran(s), or an eligible surviving spouse thereof, as applicable, for the instant acquisition. In this regard, the apparently successful offeror shall submit a VA Form 0877 to CVE via VA's VIP at: www.vetbiz.gov.internetsite.This confidential and secure electronic application will enable CVE to inform the CO of the service-disabled Veteran or Veteran status of the owner(s) of the offeror without the CO having to receive and secure confidential individually identifiable information or personal health care information on this topic. (2) Eligible parties own 51 percent or more of the concern (see 38 CFR 74.3). Adequate documentation can include copies of official stock certificates, articles of incorporation, partnership agreement, operating agreement, or other similar documentation which reasonably demonstrates the percentage of ownership by eligible parties; and (3) Eligible parties control the concern (See 38 CFR 74.4). Control includes both the strategic policy setting exercised, for example, by boards of directors, and the day-to-day management and administration of business operations. Adequate documentation should include articles of incorporation, corporate by-laws, partnership agreement, operating agreement, resumes, disclosure of any other current employment, or other relevant documentation, as applicable, which demonstrates control of the strategic and day-o-day management of the offeror by eligible parties, as applicable. (b) CVE will examine the business documents to determine if they establish appropriate ownership and control of the business from which an offer has been received. Within 21 business days, CVE shall determine whether the firm can or cannot be verified as a SDVOSB or VOSB, as appropriate, and issue its decision thereon to the vendor in accordance with 38 CFR 74.11(e) and to the CO. The CO will use CVE decision in making the source selection decision. (c) If a competing vendor raises a status protest prior to CVE completion of its verification examination, the CO may rely on the status protest decision when issued. (d) This deviation will expire December 31, 2011. Thereafter, in accordance with VAAR 804.1102, COs shall only make awards to SDVOSBs or VOSBs which are listed as verified in VIP at: www.vetbiz.gov. (End of addendum) The following Provisions and Clauses apply: a)52.204-9 Personal Identity Verification of Contract Personnel b)52.219-9 Option to Extend the Term of the Contract c)52.224-1 Privacy Act Notification d)52.224-2 Privacy Act e)52.228-5 Insurance- Work on a Government Installation f)52.237-3 Continuity of Services g)852.203-70 Commercial Advertising h)852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-aside i)852.237-70 Contractor Responsibilities j)852.273-75 Security Requirements for Unclassified Information Technology Resources k)852.273-76 Electronic Invoice Submission l)52.212-3 Offeror Representations and Certifications. Please include a completed form or complete at https://orca.bpn.gov/ 52.212-4 Contract Terms and Conditions m)52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive n)52.525-2 Clauses Incorporated by Reference o)52.212-1 Instructions to Offerors- Commercial Items. p)52.212-2 Evaluation- Commercial Items q)52.212-3 Offeror Representation and Certification- Commercial Items Copies of the reference provision and clause may be obtained at: FAR http://arnet.gov/far VAAR http://www.va.gov/oamm/oa/ars/policyreg/vaar/
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/HaVAMC/VAMCCO80220/VA24611RQ0185/listing.html)
 

Document(s)

Attachment
 

File Name: VA-246-11-RQ-0185 VA-246-11-RQ-0185 SYNOPSIS SOLICITATION.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=178345&FileName=VA-246-11-RQ-0185-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=178345&FileName=VA-246-11-RQ-0185-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02387224-W 20110226/110224234747-a4b35582f1a04f4798ce20e9e711e498 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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