SOLICITATION NOTICE
R -- Manufactured Food Regulatory Program Standards Audit Services
- Notice Date
- 3/2/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- Department of Health and Human Services, Food and Drug Administration, Office of Acquisitions and Grants Services, 5630 Fishers Lane, Room 2129, Rockville, Maryland, 20857-0001
- ZIP Code
- 20857-0001
- Solicitation Number
- FDA1084061
- Archive Date
- 3/26/2011
- Point of Contact
- Emily Hunt,
- E-Mail Address
-
emily.hunt@fda.hhs.gov
(emily.hunt@fda.hhs.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6. This announcement constitutes the only solicitation and a written solicitation will not be issued. This synopsis, NAICS code 541611, identified as FDA1084061, is to notify contractors that the government intends to issue a Purchase Order in accordance with FAR Part 13.106 for the following specifications, under the simplified acquisition procedures. Prospective offerors are responsible for downloading the solicitation and any amendments. It is the offeror's responsibility to monitor the FedBizOpps website for the release of any amendments to this solicitation. Hard copies will only be provided to individuals eligible under the Americans with Disabilities Act and Rehabilitation Act upon request. The Government reserves the right to award a contract without discussions if the Contracting Officer determines that the initial offer(s) is/are providing the Best Value and discussions are not necessary. 1.0 Introduction 1.1 Background The ORA/ORO/Division of Federal-State Relations (DFSR) is responsible for oversight of State contract inspections. Currently, FDA conducts program assessment validation audits (hereafter known as audits) using the Manufactured Food Regulatory Program Standards (MFRPS) (OMB control number 0910-0601) to determine how State food inspection programs compare to FDA's food inspection program. The current DFSR staffing level does not provide for the level of expertise needed to conduct these audits. Due to competing priorities, DFSR is unable to hire and train permanent staff without causing delays in completing the audits. 1.2 Objectives The purpose of the contract is to strengthen and expand State food inspection programs. The MFRPS audits will identify elements within the State's food inspection program that need improvement. 1.3 Project Scope This contract will provide experienced personnel to conduct and document audits of states that are implementing the MFRPS. 2.0 Description of Work The Contractor shall audit State food inspection programs against Federal Government standards including but not limited to the MFRPS. The Contractor shall conduct 12 on-site audits of the State food inspection programs in the following states: AL, CO, GA, KS, MS, OK, RI, TX, VA, VT, WV, and WY. The number of days to complete the audit may vary but will not exceed five days (including travel days). The dates and exact locations of the audits will be determined by the DFSR. The Contractor will participate in pre-audit meetings and conference calls if necessary. 3.0 Task Deliverables and Milestones The Contractor shall use worksheets provided by the Government to determine if a state has partially or fully implemented the MFRPS. The Contractor shall summarize audit findings and provide a report to the Government within five (5) working days after the conclusion of the audit. The Contractor shall revise the report if needed. The Contractor shall review and edit the final audit report if requested. Prepare all documents typed in 8 ½ x 11 letter format within the period of performance. All documents are to be submitted in electronic form and in the native file format of MS Word 2000 or a later version of that software. 4.0 Period of Performance: One year from date of award. 5.0 Location, Work Schedule, and Travel The Contractor shall comply with the deadlines set forth in this contract. Work will be performed off-site. 6.0 Security and Privacy It is not anticipated that the Contractor will be exposed to sensitive Agency information or data. But, the Contractor agrees that contract personnel will not divulge or release information or data developed or obtained in connection with performance of this contract, unless made public by FDA or upon written approval by the Project Officer. 7.0 Contractor Conformance with Applicable Laws, Regulations, Policies, and Standards The Contractor shall be responsible for knowledge of and compliance with all applicable federal information technology and information management laws, regulations, policies and standards at the government-wide, HHS, and FDA levels. At the government-wide level, these include Office of Management and Budget (OMB), National Institute of Standards and Technology (NIST) and General Accounting Office (GAO). These can be primarily found at or through the Federal CIO Council website at: http://www.cio.gov. HHS documents are found at http://www.cdc.gov/irmo 8.0 Payment Terms The Contractor shall submit the cost per audit (include on-site audit, documenting audit findings, and review and revise final audit report). For each 90-day period of the contract (based upon the performance period), a Quarterly Summary Report (Form FDA 2684) of the audits and travel expenses shall be prepared. Included with the report shall be the contract number, a list of audits completed specifying the name and city of the state agency, and audit dates. In those periods where no audits were performed, a report showing no audits is required. A proper invoice is required. Invoices will be approved at the negotiated rate along with submittal of the Quarterly Summary Report. Invoices will not be approved without the Quarterly Summary Report. Therefore, timely submission is critical to expedite voucher/invoice processing and payment. Payment will be made after the deliverables are reviewed by DFSR. 10.0 Pricing Table Quantity Unit Price Amount MFRPS Audits 12 $ $ FAR provisions can be found on the following website: http://www.arnet.gov. The following provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial Items; 52.225-2 Buy American Certificate; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items including subparagraphs: 52.222-3, Convict Labor 52.222-19, Child Labor-Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Affirmative Action for Workers with Disabilities 52.222-50, Combating Trafficking in Persons 52.225-1, Buy American Act--Supplies 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Fund Transfer-Central Contractor Registration. 52.217-8, Option to Extend Services 52.212-2 EVALUATION -- COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical and past performance, when combined, are more important than cost or price. As offerors' rating for non-price factors approach equivalency, price becomes more important in the award decision. As pricing approaches equivalency, the non-price factors becomes more important in the award decision. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. ADDENDUM TO 52.212-2, EVALUATION -- COMMERCIAL ITEMS (JAN 1999) Evaluation of Proposals Quotations received in response to the synopsis/solicitation will be evaluated based on best value to Government. Specifically, the best value approach permits the Government to select the most advantageous offer based on price factors and non-price factors. The proposals will be evaluated on the following factors: Evaluation Criteria: Criterion 1: Technical Approach/Plan The offeror shall discuss their technical understanding of the Statement of Work (SOW), its expertise in conducting audits, and how this expertise will result in successful performance of the work resulting from this SOW. Mere restatement of the Government's requirement is not acceptable. Factors to be considered are:  The offeror's plan detailing how they will coordinate work planning with FDA, DFSR to provide coverage of audits targeted for completion by the offeror.  The contractor's the ability to conduct audits of state program implementation of the MFRPS and write a report of his/her findings Criterion 2: Experience and Past Performance The offeror shall provide information about projects that are most similar to this effort in terms of type, scope, complexity, and size. The offeror shall also identify the organizations and contact information for past and current similar projects. Factors to be considered are:  The offeror shall demonstrate experience in all aspects of auditing and program audits, including federal auditing procedures and guidance. Additionally, the offeror shall demonstrate that key personnel are trained to conduct audits in accordance with FDA guidelines and requirements These can be primarily found at or through the Federal CIO Council website at: http://www.cio.gov. HHS documents are found at http://www.cdc.gov/irmo  The offeror shall describe their current and past experience in conducting similar types of audits; identifying the degree of their involvement, and other information to describe their experience and performance in the subject areas. Criterion 3: Key Personnel and Security The offeror shall provide a resume for each proposed individual that shall be considered "Key Personnel" for performance of this requirement. Factors to be considered are:  The offeror must demonstrate that they currently employ personnel capable of conducting audits, including the demonstration of basic audit knowledge, skills and abilities. The offeror shall include resumes of all proposed key personnel.  The offeror must describe the procedures and standards to ensure no conflict of interest for their auditors, and confidentiality of data and evidence collection, transmission, and storage of property and evidence. FDA intends to make an award soon after the response date of this notice and all quotations must be submitted via email and be received by 1:00 PM Eastern Time on 11 March 2011 to the attention of Emily Hunt, Emily.Hunt@fda.hhs.gov. Offerors shall ensure the Synopsis/Solicitation number is visible in the header of the email. ALL QUESTIONS REGARDING THIS SYNOPSIS/SOLICIATION MUST BE SUBMITTED IN WRITING NO LATER THAN 5:00 PM EASTERN TIME ON 04 MARCH 2011. FAX QUOTES SHALL NOT BE ACCEPTED.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/FDA/DCASC/FDA1084061/listing.html)
- Place of Performance
- Address: Multiple Locations across the United States - see Statement of Work, United States
- Record
- SN02391322-W 20110304/110302234330-b87fb2a85c3475e359e43b8559e4e865 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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