Loren Data's SAM Daily™

FBO DAILY ISSUE OF MARCH 05, 2011 FBO #3388
SOLICITATION NOTICE

20 -- ARC Flash Analysis

Notice Date

3/3/2011
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

541330 — Engineering Services
 

Contracting Office

Department of the Navy, Military Sealift Command, MSC East - Norfork, Virginia, Bldg 238/2 B Street, Camp Pendleton, Virginia Beach, Virginia, 23451
 

ZIP Code

23451
 

Solicitation Number

N40442-11-T-7368
 

Archive Date

3/24/2011
 

Point of Contact

Efrem Antoine Mason, Phone: 7574435958
 

E-Mail Address

efrem.mason@navy.mil
(efrem.mason@navy.mil)
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is N40442-11-T-7368, and it is being issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-48, effective 30 DEC 2010. NAICS code 541330 applies. This is a small business set-aside. Military Sealift Fleet Support Command (MSFSC), Norfolk, VA intends to award a firm fixed price purchase order for USNS SACAGAWEA for the following services: The requested period of performance for the below service is 21 - 25 March 2011. Performance Location: Contractor's Facility and Norfolk Naval Base, Norfolk, VA 1.0 ABSTRACT This item describes the requirement to accomplish an arc flash analysis. 2.0 REFERENCES: 2.1 Arc Flash Hazard Analysis, Revision 2, dated April 10, 2008,Square D project number Q2C#23730398-002 2.2 MSC SRD 320-8386788, Electrical System One-Line Diagram 2.3 MSC SRD 320-8386792, Fault Current Analysis 3.0 ITEM LOCATION/DESCRIPTION 3.1 Contractor's facility and onboard vessel. 4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None. 5.0 NOTES: 5.1 Performance Period (Ship Check): 21 - 25 Mar 2011. 5.2 Performance Location: Norfolk Naval Base, Norfolk, VA 5.3 Provide an access list of all personnel boarding the ship. The list shall include the following: 5.3.1 Persons full Name 5.3.2 Social Security Number, or passport#, or naturalization number. 5.3.3 Place of birth 5.3.4 Date of Birth 5.4 In addition (not replacing) to what you sent out now, your will have to submit your personnel on the EPIC spreadsheet. You can send your cover letter and use the spread sheet for your list of personnel, but your personnel must be on the EPIC spread sheet. You will still need to send a letter head signed. If your request is for San Diego, NJ, or OCONUS you will still have to send the request on their form in addition to the EPIC spread sheet. Request will no longer be accepted by fax, all requests must be sent electronically. Please do not send the EPIC spread sheet in PDF. 5.5 Contractors, please allow 3 business days (5 for NASSCO, OCONUS, & Earl NJ) for processing of all requests. EPIC will take up to 48 hrs to process, your request must be approved by EPIC before access can be sent to the facility for their approval, access will not be guaranteed without approval from EPIC. Request must contain, full name (full middle), full SSN, POB (city and state), DOB, duration of visit, location of visit (ship), and the name of the ship accompanied by the contractors companies letter head signed. 5.6 All requests must be sent to pass and ID from MSFSC, do not sent request directly to pass and ID. Visitors are not to proceed to Base Pass & Decal for an ID badge for at least 3-5 days from the time your visit request is sent for processing or without approval due to the high volume of visit requests. 5.7 The Access list and EPIC Spreadsheet shall be e-mailed to XXX XXXX: at XXXXXXXX office phone is 757-XXX-XXXX. 5.8 This ship contains High Voltage (HV) electrical systems. The contractor and subcontractors shall obey all posted and verbal instructions regarding safety and exclusion from High Voltage areas. At no time shall a contractor or subcontractor approach, work on, or enter a High Voltage area without proper authorization. 5.9 THE USNS SACAGAWEA ELECTRICAL COLOR CODING DOES NOT FOLLOW CONSISTENT COLOR SCHEME. THE SHIP IS KNOWN TO HAVE CURRENT CARRYING CONDUCTORS COLORED GREEN, BLUE, BLACK AND WHITE. THE CONTRACTOR SHALL ASSUME ALL ELECTRICAL CABLES ARE HOT UNTIL TESTED OTHERWISE. THE CONTRACTOR SHALL TEST ALL ELECTRICAL CABLES TO ENSURE THEY ARE DEAD PRIOR TO WORK ON THE ITEM. 5.10 Port Engineer Contact is XXXXX, Cell Phone: XXXXXXX, E-Mail: XXXXXXXXX@navy.mil 6.0 QUALITY ASSURANCE REQUIREMENTS: None additional. 7.0 STATEMENT OF WORK REQUIRED 7.1 Using Reference 2.1 and associated software model, accomplish an Arc Flash Hazard Analysis (AFHA) to determine the Arc Flash Protection Boundary (AFPB) and the Personal Protective Equipment (PPE) required for personnel performing maintenance on electrical equipment and systems. 7.1.1 The scope of the AFHA will be limited to the following equipment: • Diesel Generators 1 through 4 • Main Switchboards 1 & 2 • Propulsion Filters 1 & 2 • Propulsion Transformers 1A, 1B, 2A, & 2B • Propulsion Syncroconverters 1A, 1B, 2A, & 2B • Bow Thruster Transformer • Bow Thruster Controller • Ship's Service Transformers 1 & 2 • Ship's Service Switchboards 1 & 2 • Emergency Switchboard • Shore Power Setup Panels 1 & 2 • Load Center Transformers 1 through 12 • Load Centers 1 through 12 7.2 Perform a ship check (site visit) to collect and validate all information required for the AFHA, Electrical One-Line Diagram, Electric Power Load Analysis, Fault Current Analysis, and Protective Device Coordination Study. This information includes, but is not limited to: • Generator, motor, and transformer types and ratings • Overcurrent protective device types and settings • Cable sizes and lengths • Switchgear and panel board types and ratings NOTE INDUSTRIAL ACTIVITY MAY BE IN PROGRESS ONBOARD SHIP DURING SHIPCHECK. CONTRACTOR WILL BE RESPONSIBLE FOR PROVIDING THEIR OWN PPE INCLUDING, BUT NOT LIMITED TO, STEEL-TOED SAFETY SHOES, SAFETY GLASSES, FR CLOTHING, AND HEARING PROTECTION. 7.3 Coordinate with the ship's crew to gain access to required spaces and equipment. 7.4 Temporarily remove and reinstall equipment covers as required to gather data. NOTE EFFORT IS TO BE MADE TO GATHER DATA WITH A MINIMUM OF POWER OUTAGES 7.5 Provide redline of the Electrical One-Line Diagram, Ref 2.2, including validation of data on existing drawing and capturing changes and additions to electrical system. The redline shall include, but not be limited to, the following items: • Type and size of all generators including motor-generators and power conversion equipment. • Type and size of all generator cable, bus-tie cables, power and lighting feeder and branch circuit cables. • Power, lighting, IC and electronics distribution panels showing number of circuits and rating in KW or HP of all energy consuming devices such as motors, heaters, galley and laundry equipment, lighting circuits, electronic and navigation equipment. • Type and capacity of all transformers. • Type and capacity of all storage batteries and associated chargers. • Rating of all circuit breakers and switches indicating interrupting capacity, frame and trip size and fuse size. • Locations, types, and sizes of all transformers, generators, motor-generators, motors, controllers, ventilation fans, switchboards, group control centers, solid state rectifiers and inverters, distribution panels, batteries, galley and laundry equipment, etc., shall be indicated. • All circuit breakers, contactors and relays equipped with shunt or under-voltage trip features or other remote control devices shall be indicated. • Identify all power, lighting and IC, circuits as to number or symbol. • Cable, circuit breakers, switch and fuse sizes, and phasing for single phase loads shall be indicated at each circuit. • Circuit resultant load current. • Bus ratings of all switchboards and panels. 7.6 Update the Fault Current Analysis (FCA), Ref 2.3. Validate the existing FCA for accuracy and update the data to reflect current vessel configuration. Submit a single line diagram denoting every fault point that has been calculated. All previous fault points from provided FCA are to be included. Provide the same level of detail provided in the previous FCA. 7.6.1 Devices with actual values (impedance, X/R ratio, time constants, breaker curves, etc) are to be created in the software libraries including but not limited to the following equipment: • Generators • Cables • Transformers • Motors and other loads 7.7 Produce a FCA report. The FCA report is to: • State the calculation method used • Identify all cases • Show Single Line Diagrams at every level • Show Base kVA, base voltage, base current and base impedance • Show Generator voltages, kVA ratings, resistances and reactances • Show (Xd, X'd and X"d) • Show transformer %Z (percent impedance), x/r ratio, KVA ratings, • Show voltage ratings and connection types (e.g. Delta-Wye) • Show Cable lengths for each circuit • Show Cable resistance and reactance's for each circuit • Show Motor contributions (with kVA and voltage) • List assumptions used in the calculations • Calculate maximum and minimum Faults 7.8 Perform a Protective Device Coordination Study. The Protective Device Coordination Study is to be prepared concurrently with the fault current analysis to validate circuit protective device settings and characteristics. Provide a copy of the previous Coordination studies. Validate the data in the provided studies prior to using it to create the new Coordination Study. Provide the same level of detail as provided in the previous study. Furnish time/current curves for each protective device. All current protection devices shall be shown in the Coordination Study. 7.9 Perform an Arc Flash Analysis (AFA) in accordance with NFPA 70E and IEEE 1584. The Analysis must be performed utilizing information from the Fault Current Analysis and the Protective Device Coordination Study above. The AFA shall identify each location and must specify the Arc Flash Protection Boundary, Incident Energy Level at specified working distance expressed in cal/cm2, Arc flash Hazard Risk Category (HRC), Voltage, Limited Restricted and Prohibited Approach Distances, Glove Class and PPE required. 7.10 Upon completion of 7.5, 7.6, 7.7, 7.8, and 7.9 compile a report of findings including recommendations of changes that could mitigate safety issues. Provide five color hard copies and five soft copies on CD of above report and all products. Provide all software models and associated files and these will become Government Property for archival in the MSC Technical Library to support future analysis upon ship alterations. 7.11 Produce equipment labels that meet the requirements of ANSI Z535. Use mobile computer and printer to allow completion of AFHA and installation of labels during the ship check trip to avoid cost of repeat trips. Labels will contain at a minimum the following information regarding arc flash and shock hazard: • Arc Flash Protection Boundary • Incident Energy Level at specified working distance expressed in cal/cm2 • Arc flash Hazard Risk Category (HRC) • Voltage • Limited Restricted and Prohibited Approach Distances • Glove Class • PPE required 7.11.1 Install labels on the associated equipment upon completion of ship check. Provide training to ship's crew regarding proper interpretation of labels and how to utilized information to determine proper work practices and PPE. 7.12 Develop a project schedule to include installation of labels and associated milestones. The delivery schedule shall be based on calendar days. 7.13 Forward a ship check plan. The plan shall be reviewed by the Government and accepted or rejected based on the plan's ability to successfully gather the necessary information in the allotted time with the proposed resources. The plan shall have a detailed list of expected ship check activities listed on a daily schedule. The plan must demonstrate that the resources proposed will be sufficient to accomplish the task. 7.13.1 Summarize the day's activities in the notes and highlight any incidences or deviations from the plan. 7.13.2 Submit a ship check report denoting all activities that occurred and any anomalies\incidences or deviations from the ship check plan. The report is to highlight the variances between the original study data and the data collected on the ship. The report may be delivered electronically in a format readable by the MSCREP. 7.14 Final Deliverables 7.14.1 Arc Flash Hazard Analysis (AFHA) 7.14.2 Installation of labels on electrical equipment indicating the appropriate Arc Flash Protection Boundary (AFPB) and Personal Protective Equipment (PPE) 7.14.3 Five color hard copies of report defined in 7.10. 7.14.4 Five electronic copies of report defined in 7.10. 7.14.5 Five electronic copies on CD of software model and libraries. 7.14.6 Hazard Labels as described in 7.11 and 7.11.1. 7.15 Submit deliverables defined in 7.14 no later than 30 days after completion of ship check. 7.16 Preparation of Drawings: None additional. 7.17 Manufacturer's Representative: None additional. 8.0 GENERAL REQUIREMENTS: None additional. The following FAR and DFAR provisions and clauses apply to this solicitation and are incorporated by reference: 52.204-7 Central Contractor Registration; 52.212-1 Instructions to Offerors-Commercial Items; 52.212-3 Alt I Offeror Representations and Certifications - Commercial Items (Offerors are advised to include a completed copy of this provision with their quote or a statement stating that it is available via the ORCA website, http://orca.bpn.gov.) 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.219-28 Post-Award Small Business Program Representation. 52.222-3 Convict Labor, 52.222-19 Child Labor - Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Equal Opportunity for Disabled Veterans (over 100K) 52.222-36 Affirmative Action for Workers with Disabilities, (Over 15K) 52.222-37 Employment Reports on Special Disabled Veterans (When 52.222-35 Applies) 52.223-18 Contractor Policy to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases, and 52.232-33 Payment by Electronic Funds Transfer --Central Contractor Registration 52.222-41 Service Contract Act 52.215-5 Facsimile Proposals: (757) 443-5982 52.232-18 Availability of Funds (only used with an unapproved budget, not standard) 252.204-7004 Required Central Contractor Registration. Alternate A; 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Application to Defense Acquisition of Commercial Items 252.225-7000 Buy American Act--Balance of Payments Program Certificate, 252.232-7003 Electronic Submission of Payment Requests; and 252.247-7023 Transportation of Supplies by Sea Alternate III. 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause my be accessed electronically at this/these address(es): http://www.arnet.gov/far Responsible sources shall provide the following: 1. Price quote which identifies the requested item(s), unit price, and extended price 2. Total price 3. Prompt Payment Terms 4. Remittance address, Tax Identification Number, DUNS number and Cage Code 5. Responses to this solicitation are due 9 February 2011 at 0800 local time, Norfolk, VA. LATE QUOTES MAY NOT BE CONSIDERED FOR EVALUATION. Quotes may be emailed to efrem.mason@navy.mil or faxed via 757-443-5958 Attn: Efrem Mason. Please reference the solicitation number on your quote. BASIS FOR AWARD: Award will be made to the responsible, technically acceptable quoter, whose quote, conforming to the combined Synopsis/Solicitation, offers the lowest evaluated price.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/DON/MSC/N322051/N40442-11-T-7368/listing.html)
 

Place of Performance

Address: Contractor's Facility and Naval Base Norfolk, Norfolk, Virginia, 23511, United States

Zip Code: 23511
 

Record

SN02392790-W 20110305/110303234728-49ae02ae76910c6a9f40ff9f681504c6 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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