SOLICITATION NOTICE
70 -- Computer Monitor IDIQ - Requst for Quotation NAMA-11-Q-0027
- Notice Date
- 3/23/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334119
— Other Computer Peripheral Equipment Manufacturing
- Contracting Office
- National Archives and Records Administration, NAA, Acquisition Center, 8601 Adelphi Road, Room 3340, College Park, Maryland, 20740-6001
- ZIP Code
- 20740-6001
- Solicitation Number
- NAMA-11-Q-00027
- Archive Date
- 6/30/2011
- Point of Contact
- Evelyn Carter, Phone: 301-837-0736, Gregory Carter, Phone: 301-837-3036
- E-Mail Address
-
evelyn.carter@nara.gov, greg.carter@nara.gov
(evelyn.carter@nara.gov, greg.carter@nara.gov)
- Small Business Set-Aside
- N/A
- Description
- RFQ NAMA-11-Q-0027 in its entirety. This is a combined synopsis/solicitation for commercial items in accordance with the format in FAR Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; fixed price quotations are requested and a written solicitation will not be issued. The solicitation number is NAMA-11-Q-0027 and is issued as a request for quotation (RFQ), and quotations furnished are not offers. This request does not commit the government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Any representations and/or certifications attached to this RFQ must be completed by the vendor. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-50 effective March 16, 2011. COMPETITION : This is an unrestricted procurement, subject to full and open competition. EVALUATION : The Government reserves the right to make an award on the initial quote without discussions of this procurement. Evaluation and award will be in accordance with the procedures of FAR Subpart 13.106, Soliciting Competition, Evaluation of Quotations or Offers, Award and Documentation. Award will be made to the offeror whose conforming quotation in response to the RFQ will be most advantageous to the Government. Best value for this award will be obtained through a lowest priced technically acceptable evaluation. For evaluation purposes, the firm-fixed price for each contract line item (CLIN) will be determined by multiplying the Unit Price by the Maximum Quantity of units, and the Total firm fixed price will be determined by totaling the firm-fixed price of each CLIN. The Government will only accept commercial-off-the-shelf items. Contractors must submit itemized specifications-that address each enumerated requirement of Enclosure 5, Salient Characteristics -for each quoted item to facilitate a comprehensive Government evaluation. Section 508 Evaluation Factors - Responses to this solicitation will only be considered for receipt of the contract after it has been determined that the quotation adequately addresses the requirements for Section 508. Only quotations which contain adequate information to document their responsiveness to the Section 508 requirements (completed Enclosure 4, Government Product/Service Accessibility Template (GPAT ) ) will be eligible for any additional merit consideration. CONTRACT TYPE : The National Archives and Records Administration (NARA) intends to award an indefinite delivery-indefinite quantity contract. This anticipated contract shall be comprised of a CLIN that utilizes firm fixed unit prices for the purpose of effectuating orders. The Government guarantees that it will place orders for, at the very least, the Minimum Quantity for each CLIN with the successful vendor. The initial order will be placed immediately following award. NARA may issue additional orders to the successful firm from the Date of Award through September 30, 2011, up to the Maximum Quantity listed. REQUIREMENTS : See Enclosure 1, Schedule of Prices. F.O.B. Destination pricing is requested for CLIN 0001, all delivery costs must be included in total firm fixed unit price. Submit pricing in accordance with the aforementioned directions and table in Enclosure 1, Schedule of Prices. See Enclosure 5, Salient Characteristics for specifications. DELIVERY : Packaging must be in a manner that prevents damage to the equipment during shipment. Delivery must be undertaken during regular business hours, Monday through Friday, unless mutually agreed upon by NARA and the Contractor. Deliveries will be made in accordance with Enclosure 2, Delivery Schedule. ORDERING PERIOD : Date of Award through September 30, 2011. AFFIRMATION STATEMENTS : Contractors must include the Trade Agreement Act (TAA) Country of Production in their quotation submissions in order to assist with verification of TAA compliance. Contractors must confirm in their quote that all products quoted meet the Energy Star® energy use requirements. Section 508 Program Need - Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) are determined to be relevant for the following program need: "Computer Monitors." Section 508 Deliverable Requirements - Technical standards from 36 CFR part 1194 Subpart B have been determined to apply to this acquisition. Solicitation respondents must describe how their proposed Electronic and Information Technology (EIT) deliverables meet at least those technical provisions identified as applicable in Enclosure 4, Government Product/Service Accessibility Template (GPAT). Functional performance criteria from 36 CFR part 1194 Subpart C have been determined to apply to this acquisition. Solicitation respondents must describe how their proposed Electronic and Information Technology (EIT) deliverables meet at least those functional performance criteria identified as applicable in Enclosure 4. Information, documentation, and support requirements from 36 CFR part 1194 Subpart D have been determined to apply to this acquisition. Solicitation respondents must describe how the information, documentation, and support proposed for Computer Monitors deliverables meet at least those information, documentation, and support requirements identified as applicable in Enclosure 4. Section 508 Acceptance Criteria - Computer Monitors delivered as a result of this solicitation will be accepted based in part on satisfaction of identified Section 508 requirements for accessibility. Computer Monitors delivered must include a completed GPAT, a sample of which is included as a part of this solicitation. It is the Contractor's responsibility to ensure that NARA is not provided either counterfeit or grey market products. In the event that such IT products are determined to be counterfeit or grey market, NARA will seek all available legal remedies including criminal prosecution. Counterfeit information technology product means any item of information technology (IT), including hardware and software that is an unauthorized copy, replica, or substitute. A grey market or gray market also known as parallel market is the trade of a commodity through distribution channels which, while legal, are unofficial, unauthorized, or unintended by the original manufacturer [1]. As a result manufacturers will not honor associated warranties and service agreements. In an effort to further ensure NARA is receiving new, manufacturer approved Original Equipment Manufacturer (OEM) items and will receive the benefits of any warranties or other manufacturer guarantees, NARA requires contractors to submit with their quote, proof in writing from the OEM manufacturer of their status as an authorized/certified OEM Contractor of the manufactured items. Unless you, the Contractor, are authorized by the manufacturer to resell the particular items you are quoting in the USA to the U.S. Federal Government, it is in your best interest as well as the Government's that you simply not respond. NARA will verify with the manufacturer that the Contractor is an authorized reseller for this buy. Any issues with the information provided by the manufacturer to the Government about the grey market status of the items must be addressed by the Contractor to the manufacturer. The Government will immediately cancel any order based on a quotation of grey market items. Contractors must complete and return Enclosure 3, Required Quote Information, and Enclosure 4, Government Product/Service Accessibility Template (GPAT), in order for their quotations to be considered. QUESTIONS : Questions regarding this RFQ must be submitted in writing to Ms. Evelyn Carter no later than 4:00 PM ET on March 31, 2011 to be considered. Questions submitted in any other manner will not be answered. The Government will answer questions or requests for clarification via a written RFQ amendment. RFQ CLOSE DATE: Two copies of each quotation should be mailed to National Archives and Records Administration (NARA), Attention: Evelyn Carter - Contractor Support, 8601 Adelphi Road, Room 3340, College Park, MD 20740-6001 or e-mailed to: evelyn.carter@nara.gov. Quotations should be received by 4:00 PM ET on April 8, 2011. Please allow one extra business day for delivery and receipt if quotation is sent via e-mail, as the e-mail will need to pass through IT security. Telephonic responses will not be processed. The following Federal Acquisition Regulation (FAR) clauses are incorporated and are to remain in full force in any resultant fixed price IDIQ contract, with the exception of FAR provisions which will be removed prior to issuance of the contract : FAR 52.211-6, Brand Name or Equal (Aug 1999) - The following provision is applicable to CLIN 0001 for the IT equipment that is the subject of this solicitation. Contractors must clearly demonstrate equality if quoting other than Brand Name for this CLIN. (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- Meet the salient physical, functional, or performance characteristic specified in this solicitation; Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. FAR 52.212-1, Instructions to Offerors - Commercial Items (Jun 2008); FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Mar 2011) see Enclosure 4, Terms and Conditions for the full text of this clause; FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Jun 2010) -- see Enclosure 6, Terms and Conditions for Addenda to this clause; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Mar 2011) - see Enclosure 6, Terms and Conditions for the full text of this clause. See Enclosure 6, Terms and Conditions for additional applicable FAR provisions and clauses; and FAR 52.217-5, Evaluation of Options (Jul 1990) TO VIEW THE RFQ IN ITS ENTIRETY SEE UPLOADED ATTACHMENT [1] Wikipedia
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