PRESOL | G | National Hispanic Internship Program

FBO DAILY ISSUE OF MARCH 25, 2011 FBO #3408
SOLICITATION NOTICE

G -- National Hispanic Internship Program

Notice Date: 3/23/2011
Notice Type: Combined Synopsis/Solicitation
NAICS: 813410 — Civic and Social Organizations
Contracting Office: National Archives and Records Administration, NAA, Acquisition Center, 8601 Adelphi Road, Room 3340, College Park, Maryland, 20740-6001
ZIP Code: 20740-6001
Solicitation Number: NAMA-NW-11-Q-0018
Archive Date: 4/19/2011
Point of Contact: Alice Keefe, Phone: 3018371821, Ann P Harrison, Phone: (301) 837-0772
E-Mail Address: alice.keefe@nara.gov, ann.harrison@nara.gov
(alice.keefe@nara.gov, ann.harrison@nara.gov)
Small Business Set-Aside: N/A
Description: DESCRIPTION This is a combined synopsis/solicitation for commercial items in accordance with the format in FAR 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. The solicitation number is NAMA-NW-11-Q-0018 and is issued as a request for quotation (RFQ); quotations furnished are not offers. This request does not commit the government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Any representations and/or certifications attached to this RFQ must be completed by the vendor. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-50 effective March 16, 2011. COMPETITION, EVALUATION, AND CONTRACT TYPE : The NAICS code for this requirement is 813410. The Government reserves the right to issue an order based on the initial quote without discussions of this procurement. Evaluation and award will be in accordance with the procedures of FAR Subpart 13.106, Soliciting Competition, Evaluation of Quotations or Offers, Award and Documentation. Award will be made to the vendor whose conforming quotation in response to the RFQ will be most advantageous to the Government. Best value for this competition will be obtained through a lowest priced technically acceptable evaluation. In order to be determined technically acceptable, all quotation submission requirements must be met including the required documentation submissions outlined below. Vendors must submit itemized specifications that address the enumerated requirements of the Performance Work Statement (attachment 1) for each proposed item to facilitate a comprehensive Government evaluation. AFFIRMATION STATEMENTS : Vendors must complete and return Enclosure 1, RFQ Information Sheet, in order for their quotations to be considered. REQUIREMENTS : All delivery costs must be included in the total firm-fixed price quote. DELIVERY : N/A SUBMISSION OF QUOTATIONS : Two copies of each quotation should be mailed to National Archives and Records Administration (NARA), Attention: Alice Keefe, Contract Specialist, 8601 Adelphi Road, Room B810, College Park, MD 20740-6001 or e-mailed to: alice.keefe@nara.gov. Quotations should be received by 1:00 PM Eastern Time on April 4, 2011. Questions regarding this solicitation must be submitted in writing to Ms. Alice Keefe no later than 12:00 PM Eastern Time on March 28, 2011, to be considered. Please allow one extra business day for delivery and receipt if quotation is sent via e-mail, as the e-mail will need to pass through IT security. Telephonic responses will not be processed. SCHEDULE B NOTE: Insert unit prices proposed for each CLIN. The Total Contract Maximum Price will be determined by adding the CLIN prices for each year. CLIN = Contract Line Item Number; PWS = Performance Work Statement. Item Base Year Description Qty. Unit Unit Price Total Price (Qty X Price) 0001 HACU Internship Program Period of Performance: 06/06/2011 through 08/12/2011 15 EA Total of All Items ATTACHMENT 1 PERFORMANCE WORK STATEMENT FOR National Internship Program for Hispanic Association of Colleges and Universities The National Archives and Records Administration (NARA) has a critical need to expand its recruitment presence in the Hispanic community. Indeed, NARA's Strategic Plan calls for NARA to strive toward increasing the percentages of NARA employees in underrepresented groups to match their respective availability levels in the civilian labor force. Currently, Hispanics comprise only 1.4 percent of NARA's workforce, as compared to 7.4 percent of the Federal workforce and 10.7 percent of the total relevant civilian labor force. Traditional recruitment methods alone are not enough to address this problem, and the U.S. Office of Personnel Management (OPM) has instructed Federal agencies to look to alternative sources for Hispanic applicants. One source that is specifically recommended by OPM is the Hispanic Association of Colleges and Universities (HACU). HACU is the only national education association that represents collectively those U.S. colleges and universities designated as Hispanic-Serving Institutions. As such, HACU can provide NARA with a unique level of access to highly qualified Hispanic students, thereby increasing NARA's visibility within the Hispanic community. In an effort to meet the expectations set forth in the Strategic Plan, NARA is seeking to partner with an internship organization that can assist NARA in expanding its outreach in the Hispanic community. Specifically, NARA is seeking assistance in filling fifteen (15) vacant intern positions for the summer 2011. The internships will focus on locating, researching, and organizing archival documents and records of particular interest to Hispanic communities. Interns must meet the following qualifications: •· Be currently enrolled in an undergraduate or graduate program in an archives or related field of study (e.g., history, library and information science, museum studies, etc.); •· Be a student in good academic standing as defined by the college or university in which the student is enrolled; •· Demonstrated experience and/or interest in the archival field or related profession. •· Be available for a ten-week period beginning June 6, 2011. The partner organization must be able to provide the following services: •· Market NARA internship opportunities to eligible applicants; •· Identify, recruit, evaluate, and process applicants for identified NARA internship positions; •· Facilitate travel and housing arrangements for the selected interns; •· Provide a structured program of academic and social activities to supplement the internship experience; •· Provide ongoing counseling and programmatic support to the interns throughout their internship experience. The partner organization must be able to provide these services within sufficient time to meet the start date of the NARA summer internship program: June 6, 2011. In particular, intern applications and other relevant materials must be available for NARA to review by April 8, 2011 in order to allow sufficient time for the interview and selection process. CLAUSES AND PROVISIONS The following clauses and provisions are incorporated and are to remain in full force in any resultant firm-fixed price purchase order: FAR 52.212-1, Instructions to Offerors-Commercial Item (Jun 08); FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Jan 11)--offerors shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (m) of this provision--a copy of the provisions can be found at http://www.arnet.gov/far/ ; FAR 52.212-4, Contract Terms and Conditions-Commercial Items ( Jun 10 ); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items ( Jan 11 ). Paragraph (b) of this clause incorporates by reference the following FAR clauses: 52.222-19 Child Labor - Cooperation with Authorities and Remedies (Jul 10), 52.222-21 Prohibition of Segregated Facilities (Feb 99), 52.222-26 Equal Opportunity (Mar 07), 52.222-35 Equal Opportunity for Special Disabled Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 10), 52.222-36 Affirmative Action for Workers with Disabilities (Oct 10), 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 10), 52.222-50 Combating Trafficking in Persons (Feb 09), 52.225-1 Buy-American Act - Supplies (Feb 09), 52.225-3 Buy American Act - North American Free Trade Agreement - Israeli Trade Act (Jun 09), 52.225-5 Trade Agreements (Aug 09), 52.225-13 Restriction on Certain Foreign Purchases (Jun 08), 52.232-29 Terms for Financing of Purchases of Commercial Items (Feb 02), 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (Oct 03), and 52.239-1 Privacy or Security Safeguards (Aug 96). ENCLOSURE 1, RFQ Information Sheet Vendors that do not provide the required information will not be considered for receipt of the order. Statutory/Regulatory Compliance ENERGY STAR® OR FEDERAL ENERGY MANAGEMENT PROGRAM (FEMP) ENERGY USE REQUIREMENT COMPLIANCE, AS REQUIRED: YES_____ or NO_____? IPv6 COMPLIANT: YES____ or NO_____? SECTION 508 COMPLIANT: YES_____ or NO____? Specific Terms, Conditions, and Administrative information PAYMENT TERMS : DELIVERY DATE : NAME AND ADDRESS OF QUOTER : ________________________________________________________________________ TELEPHONE NO (INCLUDE AREA CODE) _____ FAX NUMBER : E-MAIL ADDRESS : ENROLLED IN CENTRAL CONTRACTOR REGISTRATION? Yes____ No____ CAGE CODE NUMBER : DUNS : Contractor Certification : [By signing the Vendor acknowledges that the information provided in response to this RFQ is correct.] NAME AND TITLE OF SIGNER : DATE OF QUOTATION : SIGNATURE OF PERSON AUTHORIZED TO SIGN : ENCLOSURE 2, Additional NARA Terms and Conditions (Addenda to FAR clause 52.212-4) ADDITIONAL TERMS AND CONDITIONS I. GOVERNMENT CONTRACT SPECIALIST The Contract Specialist assigned to this contract is: Alice Keefe, Contract Specialist Telephone: (301) 837-1821 Email: alice.keefe@nara.gov II. MARK FOR INFORMATION Vendor must include the following information clearly on shipping container address label: Award Number: ____ (PIID) _____________ Accepting POC: Tammy Stovall Code: NAHW Room: 1200 III. INVOICE SUBMISSION REQUIREMENTS A. All original invoices submitted for payment shall be sent electronically to the following e-mail address: NAR@BPD.TREAS.GOV. Protected Microsoft Excel Files are the preferred format; however, Adobe Acrobat Portable Document Format (PDF) and Microsoft Word are also acceptable. To receive a free notification of your electronic payment, register at http://fms.treas.gov/paid B. If electronic invoices are not possible original invoices shall be sent to : (1) ARC/ASD/NAR Avery Street 3-F Bureau of the Public Debt P.O. Box 1328 Parkersburg, WV 26106-1328 (2) One copy to the Contract Specialist (identified above). (3) One copy to the COR/TPOC: TBD National Archives and Records Administration Attn: Tammy Stovall, Code: NAHW Room: 1200 8601 Adelphi Road College Park, MD 20740-6001 Email: Tammy.Stovall@nara.gov For Bureau of Public Debt paying office (ARC/ASD/NAR) payment and invoice questions, call 304-480-8000 C. The Vendor's invoice shall include the following information and/or attached documentation: (1) Name of the business concern and invoice date; (2) The complete contract number and/or delivery/task order number preceded by the letters NAMA; (3) Description, price, and quantity of services actually delivered or rendered and segregated by CLIN and/or SUBCLIN number(s); (4) Payment terms; (5) DUNS number; (6) Taxpayer's Identification Number (TIN); (7) Government Fund Cite; and (8) Government Organization ordering the items D. All invoices for services must be submitted on a monthly basis. E. All invoices will be paid using information from the Central Contractor Registration (CCR). Therefore, payment will be made to the EFT information that matches the DUNS number for this award.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/NARA/NAA/AC/NAMA-NW-11-Q-0018/listing.html)
Place of Performance: Address: 8601 Adelphi Road, College Park, Maryland, 20740, United States; Zip Code: 20740
Record: SN02408003-W 20110325/110323234918-d109960f6a743770fcaea01f8eb4d9b1 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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G -- National Hispanic Internship Program