SOLICITATION NOTICE
R -- USPSC - Program Manager, Program Office - OF-612 Form - Solicitation
- Notice Date
- 3/25/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 921190
— Other General Government Support
- Contracting Office
- Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW, Room 7.10-006, Washington, District of Columbia, 20523, United States
- ZIP Code
- 20523
- Solicitation Number
- SOL-OTI-11-000020
- Archive Date
- 4/30/2011
- Point of Contact
- Michael Aguilar, Phone: 2027066108, Jaimee F. Braun, Phone: 202-661-9377
- E-Mail Address
-
maguilar@usaid.gov, jbraun@ofda.gov
(maguilar@usaid.gov, jbraun@ofda.gov)
- Small Business Set-Aside
- N/A
- Description
- Solicitation for SOL-OTI-11-000020 OF-612 Continuation Sheet OF-612 Form SOLICITATION NUMBER: SOL-OTI-11-000020 ISSUANCE DATE: March 25, 2011 CLOSING DATE: April 15, 2011, 5:00 p.m. EDT SUBJECT: Solicitation for U.S. Personal Service Contractor for a Program Manager - Program Office in Washington, D.C. Ladies/Gentlemen: The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Program Manager under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: 1. Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). NOTE: Submission of a resume in addition to the required forms is encouraged. A submitted resume, however, is considered supplemental application material. Submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. 2. Supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the five (5) Evaluation Factors shown in the solicitation. NOTE: The Evaluation Factors are worth 70 out of 100 points. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: progmanagerpo@globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Tim Gonya or Michael Aguilar Telephone Number: (202) 706-6109 or (202) 706-6108 E-Mail Address: progmanagerpo@globalcorps.com Website: www.globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Sincerely, Cristina Sylvia, Contracting Officer Solicitation for U.S. Personal Service Contractor (PSC) Program Manager - Program Office 1. SOLICITATION NO.: SOL-OTI-11-000020 2. ISSUANCE DATE: March 25, 2011 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: April 15, 2011, 5:00 pm EDT 4. POSITION TITLE: Program Manager 5. MARKET VALUE: The grade level of this position will be the equivalent of GS-12 or GS-13 based on the qualifications of the applicants. The salary range of the GS-12 is $74,872 to $97,333, per annum, while the salary range of the GS-13 is $89,033 to $115,742 per annum. Final compensation will be negotiated within the listed market value based upon the candidate's past salary, work history and educational background. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed. The position is a tandem/ladder position. Applicants may submit an application for either GS-12, GS-13 or both. If applying for more than one grade level (12 or 13), a separate application must be submitted for each grade level. If hired at the GS-12 equivalent level, the selected employee may be eligible for promotion to the GS-13 equivalent level. Promotion to the GS-13 level is not guaranteed, and may only occur after working a minimum of 24 months at the GS-12 level, and after receiving a recommendation for promotion by the supervisor as part of an excellent performance evaluation. NOTE: Applicants who submit an application for the GS-13 grade level, but do not meet the minimum qualifications as outlined in this solicitation and as reviewed by the Technical Evaluation Committee (TEC) will not be considered for the GS-12 position if they have not submitted separate application for them. Similarly, applicants who apply for only the GS-12 position even though they might meet the minimum qualifications for the GS-13 position will not be considered for the higher graded positions if they have not submitted separate applications for each of them. Applicants who are unsure of which grade level they meet the minimum qualifications should submit a separate application for each grade level. 6. PERIOD OF PERFORMANCE: Two (2) years, with three (3) one-year options 7. PLACE OF PERFORMANCE: Washington, D.C. with possible travel as stated in the position description. 8. STATEMENT OF WORK POSITION DESCRIPTION BACKGROUND USAID's Office of Transition Initiatives (OTI) is seeking highly motivated, highly qualified individuals who want the opportunity to help support rapid international transition programs for priority conflict-prone countries. Created in 1994 as a distinct operating unit within USAID, OTI helps local, indigenous partners advance peace and democracy in priority conflict-prone countries by providing fast, flexible, short-term assistance targeted at key transition needs. Countries experiencing a significant political transition in the midst of a disaster or emerging from civil conflict have unique needs that cannot be fully addressed by traditional disaster relief. Timely and effective assistance to promote and consolidate peaceful, democratic advances can make the difference between a successful or a failed transition. OTI assists in securing peace by aiding indigenous local partners such as civil society groups (non-governmental organizations or informal community groups), local governments, private businesses, media groups, and others, through identification of quick-impact community self-help projects to meet urgent economic needs; development of initiatives to promote national reconciliation; re-integration of ex-combatants into civilian society; and aid to independent media outlets and community-based organizations to help promote informed debate and broaden public understanding and participation in their country's political process. To respond quickly and effectively and meet its program objectives and mandate OTI retains a group of high level professionals and experts under personal services contracts (PSCs). These knowledgeable and skilled professionals make up the vast majority of the OTI work force and are at its forefront implementing and achieving the office's programmatic goals and objectives. For more information about OTI and its country programs please see: http://www.usaid.gov/our_work/cross-cutting_programs/transition_initiatives/ INTRODUCTION The purpose of this contract is to fund and employ a Program Manager to support USAID's Office of Transition Initiatives (DCHA/OTI) Program Office. The Program Manager, as part of the Program Office, will support country program operations through initial procurements and budget actions and other information management and reporting roles. The DCHA/OTI Program Office provides OTI with strategic guidance on country-level and office-level budgeting, strategy, and program performance issues, and increases key stakeholder awareness of and support for OTI as a key instrument in carrying out U.S. foreign policy objectives. The Program Office maintains technical oversight of the Support Which Implements Fast Transitions (SWIFT) II Indefinite Quantity Contract (IQC) and the Programming Development Quickly (PDQ) IQC, and manages coordination of programming within the Foreign Assistance (F) framework. The Program Office plays a key role in the initial country assessment process, periodic country program and management reviews, and final evaluations. The Program Office also provides support to ongoing country programs through managing country budgeting decisions and allocation of resources, and setting standards and providing guidance on strategic planning, decision-making, and implementation. In addition, the Program Office provides reports and updates on country program activities for DCHA, Office of Management and Budget (OMB), Department of State, and Congress. The objective for this position is to provide capabilities to USAID/DCHA/OTI's Program Office in order to support country program procurement and mechanism management and to manage knowledge information processes and systems that contribute directly to improving country program planning and operations. OBJECTIVE The objective for this position is to provide capabilities to USAID/DCHA/OTI's Program Office in order to support country program procurement and mechanism management and to manage knowledge information processes and systems that contribute directly to improving country program planning and operations. 9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY DUTIES AND RESPONSIBILITIES The Program Manager will be based in Washington, D.C. and will be a member of DCHA/OTI's Program Office. The incumbent will report to and be supervised by the Team Leader, Program Office or his/her designee. The specific duties and responsibilities include, but are not limited to: GS-12 • Serve as the Contracting Officer Technical Representative (COTR) for OTI's SWIFT Indefinite Quantity Contract (IQC). Within this role: o Lead the development of scopes of work for new task orders and work with OTI's country teams to develop all documents required to solicit for new task orders; o Review, approve, and maintain IQC deliverables; o Serve as OTI's liaison with SWIFT partners on general topics and issues (not country specific); o Ensure consistent implementation across SWIFT task orders, including advising task order COTRs; o Serve on Technical Evaluation Committees (TEC) for SWIFT task orders; o Manage and update processes for new task orders, modifications, and other SWIFT-related processes both to assist country teams and to streamline processes; • Provide guidance to country program teams on strategic planning, decision-making, and implementation through consultation with Field Programs staff; • Manage and continuously update OTI's knowledge of acquisition and assistance tools, processes, best practices, templates, etc. and serve as a central office resource for acquisition and assistance planning and actions; • Manage systems and processes by which this knowledge is stored, updated, and queried, including, but not limited to, managing the relevant eRooms folders, other electronic tools, as well as physical files; • Support management and oversight for budgeting decision processes and allocation of resources at the overall office and country program level; • Assist other members of the Program Office with management of the office-wide budget, monitoring & evaluation, and the Program Development Quickly IQC; • Participate in design and implementation of new country program operations, including management, logistical, budget, administrative and contractual issues; • Participate in the selection of program implementers, such as grantees, contractors, and personal services contractors; • Perform other activities as required for the successful implementation of country programs; • Coordinate with the Office of Acquisition and Assistance, other DCHA offices, other USAID divisions, the Office of the Director of Foreign Assistance (F), the Department of State, the Office of Management and Budget, and other USG agencies and departments. GS-13 • Serve as the Contracting Officer Technical Representative (COTR) for OTI's SWIFT Indefinite Quantity Contract (IQC). Within this role: o Lead the development of scopes of work for new task orders and work with OTI's country teams to develop all documents required to solicit for new task orders; o Review, approve, and maintain IQC deliverables; o Serve as OTI's liaison with SWIFT partners on general topics and issues (not country specific); o Ensure consistent implementation across SWIFT task orders, including advising task order COTRs; o Serve on Technical Evaluation Committees (TEC) for SWIFT task orders; o Manage and update processes for new task orders, modifications, and other SWIFT related processes both to assist country teams and to streamline processes; • Manage and continuously update OTI's knowledge of acquisition and assistance tools, processes, best practices, templates, etc. and serve as a central office resource for acquisition and assistance planning and actions; • Provide guidance and manage systems and processes by which this knowledge is stored, updated, and queried, including, but not limited to, managing the relevant eRooms folders, other electronic tools, as well as physical files; • Manage budgeting decision processes and allocation of resources at the overall office and country program level; • Provide guidance to country program teams on strategic planning, decision-making, and implementation through consultation with Field Programs staff; • Assist other members of the Program Office with management of the office-wide budget, monitoring & evaluation, and the Program Development Quickly IQC; • Lead the process in design and implementation of new country program operations, including management, logistical, budget, administrative and contractual issues; • Manage the selection of program implementers, such as grantees, contractors, and personal services contractors; • Perform other activities as required for the successful implementation of country programs; • Coordinate with the Office of Acquisition and Assistance, other DCHA offices, other USAID divisions, the Office of the Director of Foreign Assistance (F), the Department of State, the Office of Management and Budget, and other USG agencies and departments. SUPERVISORY RELATIONSHIP: The Program Manager will take direction from and will report to the Team Leader, Program Office or his/her designee. SUPERVISORY CONTROLS: The Supervisor will set overall objectives. The employee and the supervisor together will develop deadlines, projects, and work to be accomplished. The incumbent is expected to take initiative, act independently, and manage his/her tasks with minimal supervision. 10. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. During deployment on Assessment teams or during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). 11. WORK ENVIRONMENT Work is primarily performed in an office setting. During deployment on Assessments or during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. 12. START DATE: Immediately, once necessary clearances are obtained. 13. POINT OF CONTACT: See Cover Letter. EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position. See detailed instructions for demonstrating Education/Experience under "Applying") The Program Manager must be an individual with sound judgment, excellent communication, and interpersonal and analytical skills. The successful candidate must have a strong interest in program design and implementation and be able to accomplish a wide range of assignments on short notice. The individual will be someone who is highly flexible and willing to work under conditions of ongoing change. At a minimum, the applicant must have: At the GS-12 level: Bachelor's degree in a relevant field AND a minimum of five (5) years of progressively responsible and recent experience in international development, preferably working with a USG Agency, an international organization, or a non-governmental organization, with demonstrated experience showing increased responsibility; AND • Minimum of three (3) years experience of managing contracts and procurements related to international programming; • Minimum of three (3) years of professional experience in development, humanitarian assistance, or foreign affairs arenas; At the GS-13 level: Bachelor's degree in a relevant field AND a minimum of seven (7) years of progressively responsible and recent experience in international development, preferably working with a USG Agency, an international organization, or a non-governmental organization, with demonstrated experience showing increased responsibility; OR Relevant Master's degree in relevant field [see above]; AND a minimum of five (5) years of progressively responsible and recent experience in international development, preferably working with a USG Agency, an international organization, or a non-governmental organization, with demonstrated experience showing increased responsibility; AND • Minimum of five (5) years experience of managing contracts and procurements related to international programming; • Minimum of five (5) years of professional experience in development, humanitarian assistance, or foreign affairs arenas; SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) • Applicant is a U.S. Citizen; • Complete and hand-signed federal form OF-612 submitted (see detailed instructions under "Applying"); • Supplemental document specifically addressing how the candidate meets each of the Education/Experience requirements, AND each of the Evaluation Factors submitted; • Ability to obtain a SECRET level security clearance (NOTE: Dual citizens may be asked to renounce second-country citizenship); • Satisfactory verification of academic credentials. EVALUATION FACTORS (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.) Factor #1 Demonstrated ability to engage in creative program design, manage procurement processes, and oversee contracts for international development programs, with USAID or USAID-like experience; Factor #2 Demonstrated problem-solving abilities and use of analytical skills, including conducting complex analyses involving program data and information, to address program management problems; Factor #3 Excellent interpersonal and teamwork skills; Factor #4 Demonstrated ability to work independently on multiple tasks under pressure, often with minimal supervision; and Factor #5 General knowledge of USAID polices and regulations. BASIS OF RATING: Applicants who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. In the event that a candidate has fully demonstrated his/her qualifications and there are no other competitive applicants, OTI reserves the right to forego the interview process. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to specifically address the Selection and/or Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: Evaluation Factors have been assigned the following points: Factor #1 - 20 Factor #2 - 20 Factor #3 - 15 Factor #4 - 10 Factor #5 - 05 Total Possible - 70 Points Interview Performance - 30 points Satisfactory Professional Reference Checks - Pass/Fail (no points assigned) Total Possible Points: 100 The Evaluation Factors are worth 70 out of 100 points. Be sure to fully respond to each of the Evaluation Factors and include all relevant experience, training, and/or education in your responses. Sample Evaluation Factors are provided on the GlobalCorps website at www.globalcorps.com. The most qualified candidates may be interviewed and required to provide a writing sample. OTI will not pay for any expenses associated with the interviews. In the event that a candidate has fully demonstrated his/her qualifications and there are no other competitive applicants, OTI reserves the right to forego the interview process. Professional references and academic credentials will be evaluated for applicants being considered for selection. APPLYING: Applications must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit: 1. A complete U.S. Government Optional Form 612 with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/forms, or internet http://www.gsa.gov/Portal/gsa/ep/formslibrary.do, or www.globalcorps.com). NOTE: Submission of a resume in addition to the required forms is encouraged. A submitted resume, however, is considered supplemental application material. Submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 or on supplemental OF-612 continuation sheets to allow for adequate evaluation of your direct and related experience. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements. Dates (months/years) and locations for all field experience must also be detailed. 2. A supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the five (5) Evaluation Factors shown in the solicitation. NOTE: The Evaluation Factors are worth 70 out of 100 points. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. NOTE: Applicants who submit an application for the GS-13 grade level, but do not meet the minimum qualifications as outlined in this solicitation and as reviewed by the Technical Evaluation Committee (TEC) will not be considered for the GS-12 position if they have not submitted separate application for them. Similarly, applicants who apply for only the GS-12 position even though they might meet the minimum qualifications for the GS-13 position will not be considered for the higher graded positions if they have not submitted separate applications for each of them. Applicants who are unsure of which grade level they meet the minimum qualifications should submit a separate application for each grade level. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. DOCUMENT SUBMITTALS Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045 Via facsímile: (202) 403-3911 or (202) 403-3941 Via email: progmanagerpo@globalcorps.com Please note in your document submittal where you heard about this position. NOTE: If a temporary or full secret security clearance is not obtained within four months after offer acceptance, the offer may be rescinded. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do 1. Optional Form 612. 2. Medical History and Examination Form (DS-6561). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 - PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase (pending a satisfactory performance evaluation) Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. ATTACHMENT 1 ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm. Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs. (b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. "MEDICAL EVACUATION (MEDEVAC) SERVICES." (c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer's liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision). (d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met: (1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad; (2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and (3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel forthe contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled "Emergency and Irregular Travel and Transportation." In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs. (f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor's invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism. (g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual's behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider. (h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/AID/OP/WashingtonDC/SOL-OTI-11-000020/listing.html)
- Place of Performance
- Address: Washington, District of Columbia, United States
- Record
- SN02410143-W 20110327/110325235156-14faf7e3e8f4d836533f8578d75fd526 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |