PRESOL | R | USPSC - Administrative Assistant - OF-612 Continuation - Solicitation - OF-612 Form

FBO DAILY ISSUE OF APRIL 03, 2011 FBO #3417
SOLICITATION NOTICE

R -- USPSC - Administrative Assistant - OF-612 Continuation - Solicitation - OF-612 Form

Notice Date: 4/1/2011
Notice Type: Combined Synopsis/Solicitation
NAICS: 921190 — Other General Government Support
Contracting Office: Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW, Room 7.10-006, Washington, District of Columbia, 20523, United States
ZIP Code: 20523
Solicitation Number: SOL-OTI-11-000021
Archive Date: 5/3/2011
Point of Contact: Michael Aguilar, Phone: 2026619366, Timothy Gonya, Phone: 202-706-6109
E-Mail Address: maguilar@usaid.gov, tgonya@usaid.gov
(maguilar@usaid.gov, tgonya@usaid.gov)
Small Business Set-Aside: N/A
Description: OF-612 Form Solicitation for SOL-OTI-11-000021 OF-612 Continuation Sheet SOLICITATION NUMBER: SOL-OTI-11-000021 ISSUANCE DATE: April 1, 2011 CLOSING DATE: April 18, 2011, 5:00 p.m. EDT SUBJECT: Solicitation for U.S. Personal Service Contractor for an Administrative Assistant in Washington, D.C. Ladies/Gentlemen: The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as an Administrative Assistant under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: 1. Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). NOTE: Submission of a resume in addition to the required forms is encouraged. A submitted resume, however, is considered supplemental application material. Submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. 2. Supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the (5) Evaluation Factors shown in the solicitation. NOTE: The Evaluation Factors are worth 70 out of 100 points. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: adminassistant@globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Sarah Mason or Caitlyn Shelley Telephone Number: (202) 706-6110 or (202) 706-6114 E-Mail Address: adminassistant@globalcorps.com Website: www.globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Sincerely, Cristina Sylvia, Contracting Officer Solicitation for U.S. Personal Service Contractor (PSC) Administrative Assistant 1. SOLICITATION NO.: SOL-OTI-11-000021 2. ISSUANCE DATE: April 1, 2011 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: April 18, 2011, 5:00 pm EDT 4. POSITION TITLE: Administrative Assistant 5. MARKET VALUE: The entry grade level of this position will be the equivalent of a GS-05, with locality pay. The actual salary of the successful candidate will be negotiated within the daily pay range depending on qualifications, salary and work history, experience and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed. The highest level of this position is GS-9. This position, for a Personal Services Contractor (PSC) Administrative Assistant, has been designated as a "ladder" position, starting at the entry level GS-5 salary range level (salary range: $34,075 - $44,293), depending on the qualifications of the applicant. After 12 months of performance at the GS-5 equivalent level, the PSC may be considered for promotion to the GS-7 level subject to completion of the annual performance evaluation by the supervisor. To be eligible for promotion to this level, the PSC must receive at least an "Excellent" performance rating in the annual performance evaluation. The employee must also meet the minimum qualifications requirements for the higher grade. After 12 months of performance at the GS-7 equivalent level, the PSC may be considered for promotion to the GS-9 level subject to completion of the annual performance evaluation by the supervisor. To be eligible for promotion to this level, the PSC must receive at least an "Excellent" performance rating in the annual performance evaluation. The employee must also meet the minimum qualifications requirements for the higher grade. The supervisor must provide a copy of the annual performance evaluation to the Contracting Officer before the end of each contract year, which will be included in the official award file. The Contracting Officer will award a modification to formalize any change in position/statement of work and salary increase, as well as to provide any incremental funding required. 6. PERIOD OF PERFORMANCE: 2 years, with three one-year option periods. OTI reserves the right to offer a contract for a period of fewer than five years, where deemed appropriate. There will be an initial probationary period of three months. 7. PLACE OF PERFORMANCE: Washington, D.C. 8. STATEMENT OF WORK POSITION DESCRIPTION BACKGROUND The Office of Transition Initiatives (OTI) was created in 1994 as a distinct operating unit within USAID to help local partners advance peace and democracy in priority conflict-prone countries. Seizing critical windows of opportunity, OTI works on the ground to provide fast, flexible, short-term assistance targeted at key transition needs. Countries experiencing a significant political transition in the midst of a disaster or emerging from civil conflict have unique needs that cannot be fully addressed by traditional disaster relief. Timely and effective assistance to promote and consolidate peaceful, democratic advances can make the difference between a successful or a failed transition. OTI assists in securing peace by aiding indigenous, mostly non-governmental, civil society and media organizations. OTI uses such mechanisms as support for re-integration of ex-combatants into civilian society; development of initiatives to promote national reconciliation; identification of quick-impact community self-help projects to meet urgent economic needs; and aid to independent media outlets and community-based organizations to help promote informed debate and broaden public participation. To respond quickly and effectively and meet its program objectives and mandate OTI retains a group of high level professionals and experts under personal services contracts (PSCs). These knowledgeable and skilled professionals make up the vast majority of the OTI work force and are at its forefront implementing and achieving the organization's programmatic goals and objectives. DCHA/OTI is an exciting, fast-paced, operational office in USAID. Program and Operations staff work as a team to ensure country programs are started, managed, and closed efficiently and effectively. For DCHA/OTI to implement its rapid response strategy, it is essential that OTI PSC staff are deployed and supported expeditiously and programs started quickly, often with little or no lead time. The Administrative Assistant position is a key position in a busy office which responds rapidly to crisis situations. It is essential that DCHA/OTI personnel receive prompt support. To achieve this, OTI requires an Administrative Assistant who has the capacity to work well within a team environment and anticipate the needs of a complex organizational unit. For more information about OTI and its country programs please see: http://www.usaid.gov/our_work/cross-cutting_programs/transition_initiatives/ INTRODUCTION The Administrative Assistant works closely with other Administrative Assistants and other members of the Operations and Management Division (OMD) as well as the OTI Country Program teams to ensure OTI programs are provided with outstanding administrative support. The Administrative Assistant has responsibility for daily administrative operations in support of OTI program-funded staff in Washington and the field. Approximately 95% of the workload will be in support of program-funded staff and activities in OTI/Washington and the field, and approximately 5% of the workload will also be in support of Direct Hire staff in Washington and the field. Key functions of the Administrative Assistant are to provide general administrative support to a majority program-funded staff, and provide backup support to the other Administrative Assistants and Personnel Assistants in OTI in their absence. It is expected that an initial primary task for this Administrative Assistant will include providing reception and duty officer services for DCHA/OTI staff in a large office space. This is a key position in a busy office which responds rapidly to crisis situations. For DCHA/OTI to implement its rapid response strategy, it is essential that DCHA/OTI personnel receive prompt support. The incumbent must have a strong sense of responsibility, a high customer service standard, be highly organized, pay close attention to detail, and be able to complete administrative tasks with minimal guidance. OBJECTIVE The objective for hiring for this position is to provide general administrative support to a majority program-funded staff, and provide backup support to the other Administrative Assistants and Personnel Assistants in OTI in their absence. 9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY DUTIES AND RESPONSIBILITIES Duties and Responsibilities - GS-05 Under the direct supervision of the Washington-based DCHA/OTI Chief of Operations and Management (Chief, OMD) or his/her designee, the Administrative Assistant will:  Provide day-to-day administrative support to DCHA/OTI staff. Such as, managing office supplies for program funded staff; photocopying and distributing documents; providing scheduling and meeting arrangements; assisting with various request forms for program funded staff; providing receptionist services; managing program funded staff request forms; processing incoming and outgoing mail, correspondence, and reports; composing letters, reports, and reviewing correspondence for accuracy and completeness; preparing public presentation outlines, graphs/charts, and other office support materials; and other administrative duties as assigned;  Manage cable traffic (agency and inter-agency communication notices) for the office, ensuring incoming cables are filed and teams are notified of their arrival, and be responsible for the receipt, dissemination, proper storage, and destruction of classified documents;  Provide information management support, ensuring proper posting of common documents (e.g. forms, manuals, procedures) to a common electronic files;  Provide or backstop payroll and expense voucher support for Personal Services Contract employees;  Provide backup support in other administrative operations support tasks such as travel, training, personnel support, correspondence control, records management, bullpen scheduling, and finance; • If required, provide general administrative support or backstopping other administrative assistants to support one or more team or division leaders, following up on assigned tasks, taking notes at staff meetings (to include action points that will need to be tracked), and at other meetings as directed by the supervisor;  Perform other administrative support duties as required. Duties and Responsibilities - GS-7 At the GS-7 level, the incumbent will perform all of the duties of the GS-5 level, with less supervision, and additional program support duties if required:  Provide day-to-day administrative support to DCHA/OTI staff. Such as, managing office supplies for program funded staff; photocopying and distributing documents; providing scheduling and meeting arrangements; assisting with various request forms for program funded staff; providing receptionist services; managing program funded staff request forms; processing incoming and outgoing mail, correspondence, and reports; composing letters, reports, and reviewing correspondence for accuracy and completeness; preparing public presentation outlines, graphs/charts, and other office support materials; and other administrative duties as assigned;  Manage cable traffic (agency and inter-agency communication notices) for the office, ensuring incoming cables are filed and teams are notified of their arrival, and be responsible for the receipt, dissemination, proper storage, and destruction of classified documents;  Provide information management support, ensuring proper posting of common documents (e.g. forms, manuals, procedures) to a common electronic files;  Provide or backstop payroll and expense voucher support for Personal Services Contract employees;  Provide backup support in other administrative operations support tasks such as travel, training, personnel support, correspondence control, records management, bullpen scheduling, and finance; • If required, provide general administrative support or backstopping other administrative assistants to support one or more team or division leaders,, following up on assigned tasks, taking notes at staff meetings (to include action points that will need to be tracked), and at other meetings as directed by the supervisor;  Perform other administrative support duties as required;  Provides program assistant support for OTI program-funded staff when required. Duties and Responsibilities - GS-9 At the GS-9 level, the incumbent will perform all of the duties of the GS-7 level, with minimal supervision, and additional program support duties if required:  Provide day-to-day administrative support to DCHA/OTI staff. Such as, managing office supplies for program funded staff; photocopying and distributing documents; providing scheduling and meeting arrangements; assisting with various request forms for program funded staff; providing receptionist services; managing program funded staff request forms; processing incoming and outgoing mail, correspondence, and reports; composing letters, reports, and reviewing correspondence for accuracy and completeness; preparing public presentation outlines, graphs/charts, and other office support materials; and other administrative duties as assigned;  Manage cable traffic (agency and inter-agency communication notices) for the office, ensuring incoming cables are filed and teams are notified of their arrival, and be responsible for the receipt, dissemination, proper storage, and destruction of classified documents;  Provide information management support, ensuring proper posting of common documents (e.g. forms, manuals, procedures) to a common electronic files;  Provide or backstop payroll and expense voucher support for Personal Services Contract employees;  Provide backup support in other administrative operations support tasks such as travel, training, personnel support, correspondence control, records management, bullpen scheduling, and finance; • If required, provide general administrative support or backstopping other administrative assistants to support one or more team or division leaders,, following up on assigned tasks, taking notes at staff meetings (to include action points that will need to be tracked), and at other meetings as directed by the supervisor;  Perform other administrative support duties as required;  Provides program assistant support for OTI program-funded staff when required. SUPERVISORY RELATIONSHIP: The Administrative Assistant will be supervised by the Chief, Operations and Management Division (OMD) or his/her designee. SUPERVISORY CONTROLS: The Supervisor will establish both general and specific work objectives. The employee and the supervisor together will develop deadlines, projects, and work to be accomplished. The incumbent is expected to take initiative, act independently, and manage his/her tasks with levels and extent of supervision required decreasing over time. 10. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. 11. WORK ENVIRONMENT The work is generally performed in an office environment, with no special safety and/or security precautions required. 12. START DATE: Immediately, once necessary clearances are obtained. 13. POINT OF CONTACT: See Cover Letter. EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position. See detailed instructions for demonstrating Education/Experience under "Applying") In order to be considered for the position, a candidate must meet the Minimum Qualifications listed below. Applicants are encouraged to write a brief appendix to their resume and the OF-612 to demonstrate how prior experience and/or training address each of these factors. (Note that this position starts at the GS-5 level, and may progress to the GS-7 level after 12 months upon receiving an excellent performance review. After 12 months at the GS-7 level, and upon receiving an excellent performance review may the candidate be considered for advancement to the GS-9 level): At the GS-05 level, the applicant must, at a minimum, have: • Bachelor's degree; OR Associates Degree with one (1) additional year of work experience; OR High School Diploma with three (3) additional years of work experience; AND • At least one (1) year previous work experience in areas related to the range of duties described in the above scope of work, with demonstrated increased responsibility; • Demonstrated knowledge of administrative concepts and practices and ability to apply and adapt that knowledge to a specific office setting; • Demonstrated organizational skills showing attention to detail; • Demonstrated proof reading skills; • Demonstrated experience using Microsoft Office applications including Excel, Word, PowerPoint, Outlook. At the GS-07 level, the applicant must, at a minimum, have: • Bachelor's degree; OR Associates Degree with two (2) additional years of work experience above years listed below; OR High School Diploma with four (4) additional years of work experience above the years listed below; AND • At least two (2) years previous work experience of which one (1) year was in areas related to the range of duties described in the above scope of work, with demonstrated increased responsibility; • Demonstrated knowledge of administrative concepts and practices and ability to apply and adapt that knowledge to a specific office setting; • Demonstrated organizational skills showing attention to detail; • Demonstrated proof reading skills; • Demonstrated experience using Microsoft Office applications including Excel, Word, PowerPoint, Outlook, and Access. At the GS-09 level, the applicant must, at a minimum, have: • Bachelor's degree; OR Associates Degree with three (3) additional years of work experience above years listed below; OR High School Diploma with five (5) additional years of work experience above the years listed below; AND • At least three (3) years previous work experience of which two (2) years were in areas related to the range of duties described in the above scope of work, with demonstrated increased responsibility; • Demonstrated knowledge of administrative concepts and practices and ability to apply and adapt that knowledge to a specific office setting; • Demonstrated organizational skills showing attention to detail; • Demonstrated proof reading skills; • Demonstrated experience using Microsoft Office applications including Excel, Word, PowerPoint, Outlook, and Access. SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) • Applicant is a U.S. Citizen; • Complete and hand-signed federal form OF-612 submitted (see detailed instructions under "Applying"); • Supplemental document specifically addressing how the candidate meets each of the Education/Experience requirements, AND each of the Evaluation Factors submitted; • Ability to obtain a SECRET level security clearance; • Satisfactory verification of academic credentials. EVALUATION FACTORS (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.) Factor #1 Demonstrated customer service ethic in more than one office/job, and skill in establishing and maintaining effective relationships with a variety of groups and individuals; Factor #2 Excellent communication skills: including writing, speaking and organizational skills; Factor #3 Demonstrated ability to work well under pressure, while still paying great attention to detail, often with extremely short deadlines; Factor #4 Demonstrated ability/willingness to take on new tasks, often last minute, with minimal instruction - researching solutions independently if necessary to complete tasks on time; Factor #5 Demonstrated experience in one or more of the following areas: finance, human resources, personnel support, travel support. BASIS OF RATING: Applicants who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. In the event that a candidate has fully demonstrated his/her qualifications and there are no other competitive applicants, OTI reserves the right to forego the interview process. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to specifically address the Selection and/or Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: Evaluation Factors have been assigned the following points: Factor #1 - 20 Factor #2 - 20 Factor #3 - 15 Factor #4 - 10 Factor #5 - 05 Total Possible - 70 Points Interview Performance - 30 points Total Possible Points: 100 Although no points are assigned to reference checks, such checks will be conducted for selected candidates on a pass/fail basis. The Evaluation Factors are worth 70 out of 100 points. Be sure to fully respond to each of the Evaluation Factors and include all relevant experience, training, and/or education in your responses. Sample Evaluation Factors are provided on the GlobalCorps website at www.globalcorps.com. The most qualified candidates may be interviewed and required to provide a writing sample. OTI will not pay for any expenses associated with the interviews. In the event that a candidate has fully demonstrated his/her qualifications and there are no other competitive applicants, OTI reserves the right to forego the interview process. Professional references and academic credentials will be evaluated for applicants being considered for selection. APPLYING Applications must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit: 1. A complete U.S. Government Optional Form 612 with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/forms, or internet http://www.gsa.gov/Portal/gsa/ep/formslibrary.do, or www.globalcorps.com). NOTE: Submission of a resume in addition to the required forms is encouraged. A submitted resume, however, is considered supplemental application material. Submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 or on supplemental OF-612 continuation sheets to allow for adequate evaluation of your direct and related experience. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements. Dates (months/years) and locations for all field experience must also be detailed. 2. A supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the five (5) Evaluation Factors shown in the solicitation. NOTE: The Evaluation Factors are worth 70 out of 100 points. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. DOCUMENT SUBMITTALS Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045 Via facsímile: (202) 403-3911 or (202) 403-3941 Via email: adminassistant@globalcorps.com Please note in your document submittal where you heard about this position. NOTE: If a temporary or full secret security clearance is not obtained within four months after offer acceptance, the offer may be rescinded. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as USPSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do 1. Optional Form 612. 2. Medical History and Examination Form (DS-6561). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 - PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase (pending a satisfactory performance evaluation) Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. ATTACHMENT 1 ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm. Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs. (b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. "MEDICAL EVACUATION (MEDEVAC) SERVICES." (c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer's liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision). (d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met: (1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad; (2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and (3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled "Emergency and Irregular Travel and Transportation." In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs. (f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor's invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism. (g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual's behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider. (h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
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R -- USPSC - Administrative Assistant - OF-612 Continuation - Solicitation - OF-612 Form