Loren Data's SAM Daily™

FBO DAILY ISSUE OF APRIL 06, 2011 FBO #3420
SOLICITATION NOTICE

R -- DAO - Temporary Marine Surveyor Support - Package #1

Notice Date

4/4/2011
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

541990 — All Other Professional, Scientific, and Technical Services
 

Contracting Office

Department of Transportation, Maritime Administration (MARAD), SAR Acquisition, Office of Acquisition, MRG-7200, 7737 Hampton Boulevard, Building 4D, Room 211, Norfolk, Virginia, 23505, United States
 

ZIP Code

23505
 

Solicitation Number

DTMA-92-Q-2011-0029
 

Archive Date

5/4/2011
 

Point of Contact

Monique R. Leake, Phone: (757) 322-5820, Melinda Simmons-Healy, Phone: (757) 322-5819
 

E-Mail Address

monique.leake@dot.gov, melinda.simmons-healy@dot.gov
(monique.leake@dot.gov, melinda.simmons-healy@dot.gov)
 

Small Business Set-Aside

Total Small Business
 

Description

Attachment (1) - Quote Bid Sheet This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is stated above, and it is being issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-50, effective March 16, 2011. NAICS code 541990 applies. This is a small business set-aside. The U.S. Maritime Administration (MARAD), Norfolk, VA intends to award a Firm-Fixed Price Purchase Order on a competitive basis for the Division of Atlantic Operations - Ship Operations Department for the following services: The requested period of performance for the above service is May 1, 2011 through April 30, 2012 with additional Option years. PERFORMANCE WORK STATEMENT: The US DOT Maritime Administration (MARAD), Division of Atlantic Operations, has a requirement for professional Marine Surveyor contractor support services. ASSIGNMENTS: The Contracting Officer's Technical Representative may assign the Marine Surveyor to any of the following support requirements: - maintain and operate MARAD Ready Reserve Force (RRF) vessels - maintain facilities and vessels in the MARAD National Defense Reserve Fleet (NDRF) - maintain vessels at designated Maritime Academies for training Merchant Marine cadets • Assists the Contracting Officer's Technical Representative (COTR) for Ship Managers contracts and General Agency Agreements (GAA) with researching guidance on maintenance and repair functions, policy and procedures, compliance with regulatory requirements, instructions and standards governing the conduct of condition surveys, inspections, dry dockings, dock trials, and sea trials. Serves as a Subject Matter Expert in yard or at activation sites. Provides weekly report to COTR of progress of specific repairs and any deficiencies noted. Drafts maintenance and repair specifications and associated cost estimates for Maritime Academy State Training Ships and the James River Reserve Fleet (JRRF). Reviews input from Ship Manager/General Agents on repair cost estimates, vessel repair specifications, and activation/operations/lay up cost estimates and provides comments to COTR. Witnesses all technical tests and inspections required by USCG/ABS, demonstrations to prove repairs, and all Phase M Maintenance Procedures and provides comments to COTR. Serves as a Subject Matter Expert in yard or at activation sites. Provides weekly report to COTR of progress of specific repairs and any deficiencies noted. Serves as local resource on the use of ABS Nautical Systems 5 vessel management program, specifically the maintenance and drydock modules. This includes training government employees on the use of the system and assisting with entries on an individual basis. The contractor does not have authority to bind the government. The contractor does not have authority to supervise government employees. The contractor must perform all work on-site at a MARAD facility or at an alternate location approved by the COTR. Office facilities, equipment, any required supplies, and access to IT systems will be government furnished, with the exception of authorized reimbursable travel. The Contractor shall obtain a Transportation Workers Identification Card (TWIC) to facilitate access to transportation facilities. The cost to obtain a TWIC is not reimbursable. More information with regards to cost of and process for obtaining a TWIC may be found on the following website: http://www.tsa.gov/twic QUALIFICATIONS: (1) Must have a minimum of ten years experience as a marine surveyor performing duties described herein in relation to ocean-going cargo vessels that require a current Certificate of Inspection from USCG. (2) Must be able to demonstrate in-depth knowledge of regulatory requirements of USCG and American Bureau of Shipping necessary for a vessel to be given a Certificate of Inspection. (3) Must be able to provide references with knowledge of the individual's professional conduct and ethics who can address the offeror's competency, reputation and ability to present facts and opinions without prejudice. (4) Must have the physical stamina and agility to climb up/down ladders into cramped spaces such as a diesel or steam-powered vessel's engine room, shaft alley, bilge and various tanks as necessary to perform surveys. (5) Must have familiarity and experience with MARAD Ship Operations administrative procedures and business processes such as MARAD standard specifications, MARAD Ship Operations policy directives, RRF activation procedures, RRF sea trial proforma, and MARAD ship lay-up procedures. (6) Must be able to demonstrate knowledge of MARAD Phase M Maintenance procedures, ACP/PM/CM, NS-5 and the RRF Program Ship Manager Contracts. CONTRACT LINE ITEMS: CLIN 0001 Hourly Rate for performing all duties necessary in providing Marine Surveyor Support Services to include all wages and salary-related expenses, indirect and overhead expenses to include any necessary travel within the local commuting area, required personal protective gear, insurance and profit: 2,000 hours X $___________ ($/hr) = $__________ (Total CLIN Price). CLIN 0002 Reimbursable Travel Expenses will be allowed based on 41 CFR 301 (the Federal Travel Regulations - Temporary Duty Travel Allowances) for per diem expenses and use of privately owned vehicles (POV). An initial allowance under the contract will be $18,000.00 for this item. Option I - Period of Performance: May 1, 2012 through April 30, 2013 CLIN 0003 Hourly Rate for performing all duties necessary in providing Marine Surveyor Support Services to include all wages and salary-related expenses, indirect and overhead expenses to include any necessary travel within the local commuting area, required personal protective gear, insurance and profit: 2,000 hours X $___________ ($/hr) = $__________ (Total CLIN Price). CLIN 0004 Reimbursable Travel Expenses will be allowed based on 41 CFR 301 (the Federal Travel Regulations - Temporary Duty Travel Allowances) for per diem expenses and use of privately owned vehicles (POV). An initial allowance under the contract will be $18,000.00 for this item. Option II - Period of Performance: May 1, 2013 through April 30, 2014 CLIN 0005 Hourly Rate for performing all duties necessary in providing Marine Surveyor Support Services to include all wages and salary-related expenses, indirect and overhead expenses to include any necessary travel within the local commuting area, required personal protective gear, insurance and profit: 2,000 hours X $___________ ($/hr) = $__________ (Total CLIN Price). CLIN 0006 Reimbursable Travel Expenses will be allowed based on 41 CFR 301 (the Federal Travel Regulations - Temporary Duty Travel Allowances) for per diem expenses and use of privately owned vehicles (POV). An initial allowance under the contract will be $18,000.00 for this item. Option III - Period of Performance: May 1, 2014 through April 30, 2015 CLIN 0007 Hourly Rate for performing all duties necessary in providing Marine Surveyor Support Services to include all wages and salary-related expenses, indirect and overhead expenses to include any necessary travel within the local commuting area, required personal protective gear, insurance and profit: 2,000 hours X $___________ ($/hr) = $__________ (Total CLIN Price). CLIN 0008 Reimbursable Travel Expenses will be allowed based on 41 CFR 301 (the Federal Travel Regulations - Temporary Duty Travel Allowances) for per diem expenses and use of privately owned vehicles (POV). An initial allowance under the contract will be $18,000.00 for this item. Option IV - Period of Performance: May 1, 2015 through April 30, 2016 CLIN 0009 Hourly Rate for performing all duties necessary in providing Marine Surveyor Support Services to include all wages and salary-related expenses, indirect and overhead expenses to include any necessary travel within the local commuting area, required personal protective gear, insurance and profit: 2,000 hours X $___________ ($/hr) = $__________ (Total CLIN Price). CLIN 0010 Reimbursable Travel Expenses will be allowed based on 41 CFR 301 (the Federal Travel Regulations - Temporary Duty Travel Allowances) for per diem expenses and use of privately owned vehicles (POV). An initial allowance under the contract will be $18,000.00 for this item. Total CLIN (0001-0010) Price: $__________________ Price quotes are to be submitted on Attachment (1) - Quote Price Sheet The following FAR and Transportation Acquisition Manual (TAM) provisions and clauses apply to this solicitation and are incorporated by reference. 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following Internet addresses: Federal Acquisition Regulations (52.) https://www.acquisition.gov/comp/far/current/html/FARTOCP52.html Transportation Acquisition Regulations (1252.) http://www.dot.gov/ost/m60/tamtar/part1252.htm U.S. Maritime Administration Provisions and Clauses (MCL.) https://voa.marad.dot.gov/Solicitation_Awards/docs/mar-380/MARAD% 20Clauses%20MCL%20for%20HTML.htm 52.204-7 Central Contractor Registration; 52.212-1 Instructions to Offerors-Commercial Items. 52.212-2 Evaluation-Commercial Items (basis for award is Best Value, with evaluation criteria based on the relative strength of each offers qualifications and price competitiveness) 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; within FAR Clause 521112-5(b) and (c), the following Items are designated by the Contracting Officer to apply to the solicitation: 52.203-06 Restrictions on Subcontractor Sales to the Government (Sep 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402) 52.222-3 Convict Labor, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-36 Affirmative Action for Workers with Disabilities, (Over 15K) 52.223-15 Energy Efficiency in Energy-Consuming Products 52.223-16 IEE 1680 Standard for the Environmental Assessment of Personal Computer Products 52.232-33 Payment by Electronic Funds Transfer --Central Contractor Registration 52.222-41 Service Contract Act 52.217-05 Evaluation of Options 52.217-08 Option to Extend Services (The Contracting Officer may exercise the option by written notice to the Contractor within 30-days.) 52.217-09 Option to Extend the Term of the Contract 52.223-18 Contractor Policy to Ban Text Messaging While Driving 52.232-18 Availability of Funds 1252.223-73 Seat Belt Use Policies and Programs 1252.242-73 Contracting Officer's Technical Representative RELEASE OF LIABILITY AND PERMIT AND ASBESTOS/HAZARDOUS CONDITIONS NOTICE Caution - Shipboard insulating materials contain asbestos fibers. Do not disturb insulation - avoid creating dust. Breathing asbestos dust may cause serious bodily harm and/or death. Additionally, performance in the shipboard environment also involves hazardous conditions that can cause slips, trips and falls as well as noxious gases in tanks and other spaces. In the performance of duties under this contract, the contractor is permitted to enter upon vessels and other property of the United States for the purpose of fulfilling the duties of a Marine Surveyor. The contractor is responsible for providing and wearing appropriate personal protective gear suitable for performance aboard vessels of the U.S. Maritime Administration. Accordingly the contractor (aka permittee) does hereby agree as follows: 1. The permittee shall confine the permittee's activities on the property to those strictly necessary for the accomplishment of the aforesaid purpose. While on the property of the United States, the permittee shall comply with the safety requirements of the Maritime Administration and obey all orders of officials of the Maritime Administration. 2. The permittee does hereby freely and voluntarily for the permittee, the permittee's heirs, administrators, and assigns, release, remise, and discharge the United States, its agents, servants, and employees from any claims, demands, actions and services of action of any sort for injury sustained by the permittee related to the individual presence and activities of the permittee on the property, including any injury that is caused or worsened either in whole or in part associated with exposure to asbestos or due otherwise to the many hazardous associated with performing work on board vessels of the U.S. Maritime Administration. The permittee further acknowledges that the permittee assumes sole and complete responsibility for all of the risks associated with such presence, activities and exposure. 3. The permittee hereby agrees to indemnify and hold harmless the United States, its agents, servants, and employees against any and all loss, damage or claim or liability whatsoever, due to personal injury or death or damage to property of others caused either directly or indirectly by the exercise by the permittee of the privilege granted by this permit. 4. This permit is not assignable and may be revoked without notice at any time by officials of the Maritime Administration. Prior to commence performance of this contract, the contractor will be required to complete and sign a form acknowledging an understanding and agreement to the aforementioned terms. INSTRUCTION TO OFFERORS: Offerors are to address establish that they have the requisite qualifications in terms of experience, knowledge, references and physical capabilities by documenting the appropriate information in a written Statement of Capabilities submitted as part of their quotation. The Statement of Capabilities is limited to not more than 15 pages. Capability Statements will be evaluated, and those meeting the minimum experience requirement will be ranked. The signed offer consisting of pricing of the listed Contract Line Items (See Attachment 1 - Quote Bid Sheet) and the narrative Capability Statements must be submitted electronically via e-mail to Monique.Leake@dot.gov no later than 2:00 P.M. EST on March 19, 2011. The offer should be addressed to the following: U.S. Department of Transportation, Maritime Administration - Division of Atlantic Operations, Acquisitions Office, Attn: Monique Leake, 7737 Hampton Blvd, Bldg 19 Suite 300, Norfolk, VA 23505. BASIS FOR AWARD: An award will be made to the Offeror whose offer is considered to be most advantageous to the Government, taking into consideration the relative strength of each offeror's qualifications and price competitiveness. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial quotation should contain the offeror's best terms from a price and qualifications standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. INVOICE SUBMISSION INSTRUCTIONS - MARAD The Contractor may submit invoices in either electronic or paper format. Electronic submission is preferred. 1)Electronic invoices shall be addressed to MARADInvoices@faa.gov, with copy to MARADSARInvoices@dot.gov Electronic invoices shall conform to the following criteria, or be subject to rejection: a.Invoice and supporting documentation shall be in Adobe Acrobat (pdf) format. b.The e-mail subject shall include the contract/purchase order number and invoice number. c.The transmitting e-mail shall include the following information: Name of the Contractor; Invoice date and number; Invoice amount; Contract number and, if applicable, the order or modification number; Terms of any discount for prompt payment offered; Payment instructions (i.e., financial institution, ABA routing #, account #) (2)Paper invoices shall be submitted to one of the following addresses. Multiple copies are not required. MARAD A/P SAR Invoices Branch AMZ-150 PO Box 25710 Oklahoma City, OK 73125 If a street address is required for delivery (i.e., Federal Express), the following address may be used in lieu of the post office box: MARAD A/P SAR Invoices Branch AMZ-150 6500 S MacArthur Blvd. Oklahoma City, OK 73169
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/DOT/MARAD/SAR/DTMA-92-Q-2011-0029/listing.html)
 

Place of Performance

Address: 7737 Hampton Blvd, Building 19 Room 300, Norfolk, Virginia, 23505, United States

Zip Code: 23505
 

Record

SN02416292-W 20110406/110404234332-ba2e89df6bc476828c3c6dbaa9cf3f96 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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