SOLICITATION NOTICE
S -- Housing Management and Furnishings Management Services, Papa Air Base, Hungary - Performance Work Statement
- Notice Date
- 4/8/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 925110
— Administration of Housing Programs
- Contracting Office
- Department of the Air Force, United States Air Force Europe, 31st Contracting Squadron - Aviano, 31st Contracting Squadron (Aviano), Via Pordenone, 33081 Aviano (PN), 33081
- ZIP Code
- 33081
- Solicitation Number
- FA5682-F1F3A80356AM01
- Archive Date
- 5/11/2011
- Point of Contact
- Luisa Zucchet, Phone: +390434304318, Francesco Saponaro, Phone: 0039 0434 30 7132
- E-Mail Address
-
luisa.zucchet@aviano.af.mil, Francesco.Saponaro@aviano.af.mil
(luisa.zucchet@aviano.af.mil, Francesco.Saponaro@aviano.af.mil)
- Small Business Set-Aside
- N/A
- Description
- Performance Work Statement for Housing Management and Furnishings Management Service Contract for Papa Air Base Hungary (i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) Solicitation number. F1F3A80356AM01. This solicitation is issued as a Request for Quotation (RFQ). (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-45. 52.252-2 -- Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm (iv) This solicitation is not set aside or restricted. (v) See the attached "Pricing Schedule" for the list of contract line items, quantities and options. (vi) This solicitation is for the performance of Housing Management and Furnishings Management for US personnel stationed in Papa AB, Hungary in accordance with the requirements of the following document attached hereto: PERFORMANCE WORK STATEMENT FOR HOUSING MANAGEMENT AND FURNISHINGS MANAGEMENT SERVICES, PAPA AB, HUNGARY. (vii) Delivery and acceptance of services shall be FOB the physical place of performance which can be aresidence or the Contractor's warehouse. (viii) Federal Acquisition Regulation provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. An Addenda to this provision is attached hereto and identified as "Addenda to Provision 52.212-1". (v) FAR 52.212-1, Instructions to Offerors - Commercial Items applies to this acquisition. An addenda to this provision is attached hereto and identified as "Addendum to Provision 52.212-1" 1. Provision 52.212-1, paragraph j, the following information is hereby added for obtaining the DUNS number in Italy: DUN & BRADSTREET Via dei Valtorta 48 20127 MILANO Tel.: 02-284551 Fax: 02-28455501 2. The following information is provided for obtaining Cage Code in Italy. Note that NATO Code is synonymous to Cage Code. In order to obtain the code. The firm shall submit the required form (Questionario per ; L'Assegnazione del Codice NATO del Costruttore o del Fornitore) to the Contracting Officer. The form can be obtained from the Contracting Officer upon request: 3. Quotation Contents: There are three factors for evaluation (1) Technical Capability, (2) Price (3) And Present and Past Performance information. To assure timely and equitable evaluation of the quotation, the firm must follow the instructions contained herein. Firms are required to meet all solictation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in a quotation being ineligible for award. Firms must clearly identify any exception to the solicitation terms and conditons and provide complete accompanying rationale. The Quotation shall consist of three (3) separate parts): Part I - Technical, Part II - Price and Part III - Present and Past Performance.: a. PART I - Technical Information (for other than host nation authority documents this volume shall be no more than 25 written pages, letter or A4 size, Font - Times New Roman or Arial 12 pitch): All Technical information shall be Italian or English languages. Documents in other than these languages shall have an English translation attached. Non Italian firms shall furnish certificates or documentation that is equivalente to those requested of Italian firms. Technical information shall consist of the following: (1) Chamber of Commerce certificate, proving the authority of the firm to operate in the specific business sector of the instant solicitation or US/European equivalent. (2) Brief description of the Quality Control Process or ISO 9001 Certificate. (3) List of current work commitment for the same or similar services with total portfolio amount or list of contracts with the U.S. Government. The list shall contain the client's name, total annual amount, brief but exhaustive description of work tasks involved to demonstrate experience of the firm with this solicited service. (4) Map or document which demonstrates firm has the storage space of 200 square meters and must provide the address of the storage area. (5) Declaration stating that the storage area must have a fire alarm system and video surveillance system and subject to verification by site visit of U.S. personnel. b. PART II - Price: Insert prices for each item in the attached "Price Quotation Details" for the basic period and options. Insert remittance information for EFT PAYMENTS. c. PART III - Present and Past Performance Information (Limited to no more than 10 pages, A4 size paper with Times New Roman or Arial 12 pitch. (1) Each firm shall have no more than 2 current, recent and relevant completed performance questionnaires "provided with this solictation" for work performed within the last 5 years, directly to this Contracting Office. Should more than 2 completed questionnaires be received, the Government shall consider in its evaluation process only the one that is most recent ad relevant. More recent and relevant past performance information shall have greater weight in the past performance assessment. The firm shall have his clients complete and submit the questionnaire, directly to this Contracting Office. This information can be either hand delivered or mailed with envelopes addressed as follows:   31st CONTRACTING SQUADRON/LGCC RFQ: F1F3A80356AM01 Via Pordenone, 89/B, Edificio 600 - Area E Base Aerea di Aviano, 33081 AVIANO (PN) (vi) FAR 52.212-2, Evaluation-Commercial Items (Jan 1999), and Addenda apply to this acquisition as follows: (a)The Government will award an order resulting from this solicitation to the responsible firm whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: (1) Technical Capability; (2) Price; and (3) Present and Past Performance. (b)Basis for Award. Government evaluation objective is to award to the responsive firm whose quotation is technically acceptable and will provide the best value to the Government. Technical and Past Performance, when combined, are approximatley equal in importance to price. This evaluation process may result in an award to other than the low quotation. 1. Technical Capability. The Government shall evaluate the technical quotation on an Acceptable or Unacceptable basis as follows: Verifying that all required documentation listed in the Addenda to 52.212-1, Instructions to Offerors for Part I technical information has been submitted by each firm. This factor is met when documentation from the firm demonstrates either direct experience or ability to obtain personnel with experience in performing the services as outlined in the Performance Work Statement attached hereto. Quotes incomplete shall receive an "unacceptable" rating and shall receive no further consideration for award of the order. 2. Price. Quotations rated technically acceptable shall then be ranked by price (See also paragraph (c) below). The prices will be evaluated for realism, and reasonableness. If the lowest price technical acceptable quotation is rated to have a Substantial Confidence performance assessment, that quotation represents the best value for the Government, the evaluation process stops at this point, and award is made. If no firms are rated substantial confidence, we will then proceed to lowest price, satisfactory confidence, next to lowest price, unknown confidence, then to lowest price, limited confidence, lastly, lowest price, no confidence. a. Realism: For prices to be realistic, the overall price in a Firm's quotation must: (1) be realistic for the type of work to be performed (2) reflect a clear understanding of the requirements (3) Reflect what it would cost to perform operating with reasonable economy and efficiency. b. Reasonableness: Reasonable prices are those that, considering the type of business concern and organizational structure, reflect market conditions for the requested work and reasonable to both parties. 3. Past Performance. The firm's performance will be assessed, specifically the quality and satisfaction rating for relevant contractual commitments on going or completed within the past five (5) years based on replies received from the past performance questionnaires and information obtained or available to this office, other Government offices or other private sources. Relevant performance includes performance of efforts involving services that are similar or greater in scope, magnitude and complexity that the effort described in this solicitation. In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this RFQ. Firms with no relevant past or present performance history or the firm's performance record is so limited, shall receive the rating "Unknown Confidence" meaning the rating is treated neither favorable nor unfavorably. Past performance information will be evaluated only for technical acceptable quotations and from the lowest to the highest affordable priced quotes. (c) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quotation is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (d) The Government intends to award an order without discussions with respective firms. The Government, however, reserves the right to conduct discussions if deemed in its best interest. (e) A written notice of award or acceptance of a quotation mailed or otherwise furnished to the successful offeror within the time specified in the quotation, shall result in a binding order without further action by either party. Before the firm's specified expiration time, the Government may accept a quotation (or part of a quotation), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (end of clause) RATING DESCRIPTION SUBSTANTIAL CONFIDENCE The Government has high expectation that the firm will perform the required effort. SATISFACTORY CONFIDENCE The Government has an expectation that the firmwill successfully perform the required effort. UNKNOWN CONFIDENCE No performance record is identifiable or the firm's performance record is so sparse that no confidence assessment rating can be reasonably assigned. LIMITED CONFIDENCE The Government has low expectation that the firm will successfully perform the required effort. NO CONFIDENCE The Government has no expection that the firm will successfully be able to perform the required effort. (ix) Provision 52.212-2, Evaluation -- Commercial Items is applicable to this solicitation. The following specific evaluation criteria is hereby inserted in paragraph (a) of the provision: (1) Technical Capability. This factor is met when documentation from the Contractor demonstrates either direct experience or the ability to obtain personnel with experience in performing the services outlined in the Performance Work Statement attached hereto. (2) Price (3)Past performance. Technical Capability and past performance, when combined, are approximately equal when compared to price. (x) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with their respective offer. (xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. Addenda to the clause is attached hereto and identified as "Addenda to clause 52.212-4". (xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (APR 2010) (Deviation), applies to this acquisition. (xiii) The clause at 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, applies to this acquisition. The following clauses listed therein are applicable: 52.203-3 Gratuities (APR 1984) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (MAR 2008) 252.247-7023 Transportation of Supplies by Sea (MAY 2002) 252.247-7024 Notification of Transportation of Supplies by Sea (MAR 2000) (xiv) The Contractor/Offer shall be responsible for observing any and all host nation requirement pertaining to conduct of business activities in Greece at no additional cost to the U.S. Government. (xv) Offers and documentation requested for evaluation purposes must reach this office no later than: 17:00 hrs (CEDST) on 26 April 2011. Electronic transmission (e-mail or fax) of offers and documentation is authorized. If mailed, offers shall be addressed as follows: 31st Contracting Squadron/LGCC Via Pordenone 89/b, Area "E", Bldg 600 33081 AVIANO (PN), ITALY (xvi) For information regarding this acquistion please contact the following: Ms. Luisa Zucchet, Tel. +39-0434-304318, Fax: 39-0434-308557, e-mail: luisa.zucchet@aviano.af.mil or Mr. Francesco Saponaro, Tel. +39-0434-307132, Fax: 39-0434-308557, e-mail: francesco.saponaro@aviano.af.mil   SOLICITATION NUMBER: F1F3A80356AM01 PRICING SCHEDULE ITEM DESCRITION OF SERVICES QTY UNIT UNIT PRICE AMOUNT 0001 Basic Period: From 1 May 2011 or date of award whichever is later through 30 Apr 2012. Performance of Services IAW with Performance Work Statement for Housing Management and Furnishings Management Services, Papa AB, Hungary. Estimated Annual workload, rotation 15 personnel, 20 deliveries and 20 pick ups. 12 Months ___________ _____________ 0002 First (1ST) Option Period: 1 May 2012 or date of award whichever is later through 30 Apr 2013. Performance of Services IAW with Performance Work Statement for Housing Managementand Furnishings Management Services, Papa AB, Hungary. Estimated annual workload, rotation 25 personnel, 30 deliveries and 30 pick ups. (Subject to clauses 52.217-8, 52.217-9 and 52.232-18) 12 Months ___________ _____________ 0003 Second (2ND) Option Period: 1 May 2013 or date of award whichever is later through 30 Apr 2014. Performance of Services IAW with Performance Work Statement for Housing Management and Furnishings Management Services, Papa AB, Hungary. Estimated annual workload, rotation 12 personnel, 15 deliveries and 15 pick ups. (Subject to clauses 52.217-8, 52.217-9 and 52.232-18) 12 Months ___________ _____________ 0004 Third (3RD) Option Period: 1 May 2014 or date of award whichever is later through 30 Apr 2015. Performance of Services IAW with Performance Work Statement for Housing Management and Furnishings Management Services, Papa AB, Hungary. (Subject to clauses 52.217-8, 52.217-9 and 52.232-18) 12 Months ___________ ____________ 0005 Fourth (4TH) Option Period: 1 May 2015 or date of award whichever is later through 30 Apr 2016. Performance of Services IAW with Performance Work Statement for Housing Management and Furnishings Management Services, Papa AB, Hungary. (Subject to clauses 52.217-8, 52.217-9 and 52.232-18) 12 Months ___________ _____________   SOLICITATION NUMBER: F1F3A80356AM01 CURRENCY OF OFFER PRICES _______________________________________. PAYMENT INFORMATION FOR ELECTRONIC FUNDS TRANSFER (EFT): BANK: _________________________________________________________________ ADDRESS: (Complete Commercial Address): __________________________________________________________________ __________________________________________________________________ ACCOUNT NUMBER: ________________________________________________ SWIFT: _______________________________________________________________ IBAN CODE: (International Bank Account Number): _________________________________________________________ Addenda to Provision 52.212-1 52.216-1 Type of Contract (Apr 1984) The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation. 5352.201-9101 OMBUDSMAN (AUG 2005) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen: Primary Command Ombudsman: Ms. Tara Petersen HQ USAFE/A7K, UNIT 3050, Box 10, APO AE 09094-0110 HQ USAFE/A7K, Flugplatz Ramstein, 66877 Ramstein Germany E-mail: tara.petersen@ramstein.af.mil Tel: (49)-6371-47-2209, Fax: (49)-6731-47-2025 Alternate Command Ombudsman: Ms. Heidi Hoehn HQ USAFE/A7K, UNIT 3050, Box 10, APO AE 09094-0110 HQ USAFE/A7K, Flugplatz Ramstein, 66877 Ramstein Germany E-mail: heidi.Hoehn@ramstein.af.mil Tel: 0049-637-147-2010, Fax: (49)-6731-47-2025 Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) 5352.225-9004 SUBMISSION OF OFFERS IN OTHER THAN UNITED STATES CURRENCY (JUNE 2006) (a) Offers may be submitted in United States dollars or the currency accepted at the place of performance. (b) All offers shall be evaluated for determination of contract award by converting all foreign currencies to equivalent United States dollars by using the Foreign Currency Fluctuation Defense (FCFD) budget rate for the applicable currency in affect on the date set for the receipt of initial proposals. (c) When a "Final Proposal Revision" is requested and received, in accordance with the applicable solicitation's terms and conditions, offers shall be evaluated by converting all foreign currencies to equivalent United States dollars by using the Foreign Currency Fluctuation Defense (FCFD) budget rate for the applicable currency in affect on the date set for the receipt of initial proposals. (End of Provision) Quotation Documents: Interested firms must submit the following to permit evaluation of their quotation: 1. This entire document duly fileed out for acceptance, or the "pricing schedule" duly completed to include the firm's name and address and a statement on company letterhead acknowledging that all documents of this combined synopsis/solicitation have been read and are accepted. 2. Technical capability documentation 3. Reference List of no more than 3 firms (including US Government agencies) with whom the firm has had prior work commitment for the same or similar requirement of this solicitation. Addenda to clause 52.212-4 The following clauses are hereby added: 52.222-50 Combating Trafficking in Persons (Feb 2009) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.203-6 Restrictions on Subcontractor Sales to the Government (Sep 2006) 2.225-13 Restrictions on Certain Foreign Purchases (Jun 2008) 52.229-6 Taxes -- Foreign Fixed-Price Contracts (June 2003) 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days prior to contract expiration. 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months. (End of Clause) 52.222-1 Notice to the Government of Labor Disputes (Feb 1997) 52.225-7005 52.232 Availability of Funds (Apr 1984) 52.242-13 Bankruptcy (Jul 1995) 252.201-7000 Contracting Officer's Representative (DEC 1991) 252.204-7003 Control of Government Personnel Work Product (Apr 1992) 252.204-7004 Required Central Contractor Registration (Nov 2001) 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country (Jan 2009) 252.209-7004 Subcontracting with Firms That Are Owned or Controlled by the Government of a Terrorist Country (Dec 2006) 252.222-7002 Compliance with Local Labor Laws (Overseas) (Jun 1997) 252.225-7005 Identification of Expenditures in the United States (Apr 2002) 252.225-7041 Correspondence in English (JUNE 1997) 252.225-7042 Authorization to Perform (Apr 2003) 252.229-7000 Invoices Exclusive of Taxes or Duties (Jun 1997) 252.229-7001 Tax Relief (Jun 1997) (a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor's government. The following taxes or duties have been excluded from the contract price: NAME OF TAX: (Offeror insert) _______ RATE (PERCENTAGE): (Offeror insert)________________________ (b) The Contractor's invoice shall list separately the gross price, amount of tax deducted, and net price charged. (c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government's exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract. (End of clause) 252.232-7010 Levies on Contract Payments (Dec 2006) 252.233-7001 Choice of Law (Overseas (Jun 1997)
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- Place of Performance
- Address: Papa Air Base Hungary, Hungary
- Record
- SN02420962-W 20110410/110408234943-74a31b3fb819637f76eb0ad5168e1128 (fbodaily.com)
- Source
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