SOLICITATION NOTICE
R -- Pastoral Care Service Organis/Pianis
- Notice Date
- 4/11/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 711130
— Musical Groups and Artists
- Contracting Office
- N00259 NAVAL MEDICAL CENTER SAN DIEGO MATERIAL MANAGEMENT 34800 Bob Wilson Drive San Diego, CA
- ZIP Code
- 00000
- Solicitation Number
- N0025911T0237
- Response Due
- 4/25/2011
- Archive Date
- 5/25/2011
- Point of Contact
- Reynaldo de Vera 619-532-5564
- Small Business Set-Aside
- N/A
- Description
- The proposed contract action is for commercial item, which the Naval Medical Center San Diego intends to solicit this requirement as 100% small business set-aside under the authority of Far 6.203. This is a combined solicitation/synopsis for commercial items, prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes only solicitation, quotations are being requested and a written solicitation will not be issued. The solicitation number, N00259-11-T- 0237 is issued as a request for quotation (RFQ). The North American Industry Classification System (NAICS) Code for this acquisition is 711130; Size: 500. All interested bidders shall submit quotations electronically by email to reynaldo.devera@med.navy.mil or by facsimile at 619-532-5596, attention Rey de Vera. E-mail submissions are limited to 2MB. The submitter should confirm receipt of facsimile and email submissions. Quotations are due on or before 25 April 2011, 04:00PM Pacific Standard Time to be considered responsive. CLIN 0001 Pastoral Care Service Organist/Pianist QTY 42 Ea $________ Period of Performance: 08 May 2011 through 30 September 2011 CLIN 0002 Option Year 1 Pastoral Care Service Organist/Pianist QTY 104 Ea $_______ Period of Performance: 01 October 2011 through 30 September 2012 CLIN 0003 Option Year 2 Pastoral Care Service Organist/Pianist QTY 104 Ea $_______ Period of Performance: 01 October 2012 through 30 September 2013 CLIN 0004 Option Year 3 Pastoral Care Service Organist/Pianist QTY 104 Ea $_______ Period of Performance: 01 October 2013 through 30 September 2014 CLIN 0005 Option Year 4 Pastoral Care Service Organist/Pianist QTY 104 Ea $_______ Period of Performance: 01 October 2014 through 30 September 2015 Contractor must be registered to the Central Contractor Registration (CCR) prior to award. The website address for CCR registration is www.ccr.gov Contractor MUST complete FAR 52.212-3, Offeror Representations and Certifications “ Commercial Items, when submitting a proposal. The website address is http://www.acquisition.gov. DELIVERY ADDRESS: Naval Medical Center San Diego, 34800 Bob Wilson Drive, San Diego, CA 92134 The solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-50 and DFARS Change Notice 20110304. This acquisition incorporates the following FAR clauses: 52.204-7 Central Contractor Registration (APR 2008) 52.212-1 Instruction to Offerors-Commercial Item (JUN 2008) 52.212-3 Offeror Representations and Certification--Commercial Items (JAN 2011) 52.212-4 Contract Terms and Conditions--Commercial Items (JUN 2010) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JAN 2011) 52.217-5 Evaluation Of Options (JUL 1990) 52.217-8 Option To Estend Services (NOV 1999) 52.217-9 Option To Extend The Term Of The Contract (MAR 2000) 52.219-28 Post Award Small Business Program Representative (APR 2009) 52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (JUL 2010) 52.222-21 Prohibition Of Segregated Facilities (FEB 1999) 52.222-26 Equal Opportunity (MAR 2007) 52.222.36 Affirmative Action for Workers with Disabilities (OCT 2010 52.222-48 Exemption from Application of the Service Contract Act to Contacts for Maintenance, Calibration, or Repair of Certain Equipment Certification (FEB 2009) 52.223-18 Contractor Policy to Ban Text Messaging while Driving (SEP 2010) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003) 52.237-3 Continuity Of Services (JAN 1991) 52.252-2 Clauses Incorporated By Reference (FEB 1998) 252.204-7003 Control Of Government Personnel Work Product (APR1992) 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alt A (SEP 2007) 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (APR 2007) 252.225-7001 Buy American Act and Balance of Payment Program (JAN 2009) 252.225-7002 Qualifying Country Sources As Subcontractors (APR 2003) 252.232-7003 Electronic Submission of Payment Requests (MAR 2008) All responsible sources may submit a quotation which shall be considered by the agency. STATEMENT OF WORK DUTY HOURS The contractor shall be present for Sunday services (no more than 3 per Sunday), at least 20 minutes early to include time for prelude and the practice of new music with the congregation and remain for postlude time following services; for Sacramental/Ordinance Services, funeral and memorial services, other special services, and choir rehearsals, as requested (no more than 8 per month). The determination of need will be made by Director, Pastoral Care Service (DPCS). Additionally, organist can be contracted by individual parties entitled to use of NMCSD Chapel for other special services such as weddings and memorials. b. Services may be required on the following Federal holidays: New Years Day, Dr. Martin Luther King Jr's Birthday, George Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, Christmas Day. c. Planned absences from assigned duties may be requested with 15 working days advance notice, In writing, to the Director, Pastoral Care Service who normally will function as the contracting officer technical representative (COTH). Approved planned absences shall not exceed 15 days per contract year. d. Unplanned absences due to illness or other incapacitation of the contractor will be allowed up to a maximum of 15 days per contract year. The contractor shall follow the policy of the NMCSD commanding officer with respect to notification of such circumstances to the Director, Pastoral Care Service. If the contractor is absent for 4 or more weeks due to illness, he or she shall provide written documentation from a qualified health care provider that he or she is free from communicable disease. The Government reserves the right to examine or reexamine any such contractor who meets this criterion. DUTIES The contractor shall perform a full range of organ and/or piano services on-site using Government-furnished facilities, equipment and supplies. The workload includes scheduled and emergency requests for musical accompaniment during normal and special services in the chapel. b.The contractor, in conference with the chaplain conducting each service, shall select appropriate music to be used as preludes, postlude, offertories, and background music; c.and in conference with any singers that may be part of a program choose appropriate music to meet the theme of the service. c. The contractor shall provide a competent substitute during periods of absence, not to exceed 15 days a year. d. The contractor shall direct supporting Government employees assigned to him or her during the performance of Pastoral Care Services. The contractor performs limited administrative duties, which include maintaining statistical records of his or her workload. SPECIAL REQUIREMENTS a. Specific skills and knowledge required of chapel organist include (1) Bachelor's degree in music as a minimum with special study in organ. (2) 5 years experience serving as a chapel organist. (3) 2 years experience in multi-denominational or military chapels. (4) Demonstrate adaptability and flexibility in working with chaplains of many various faiths group traditions, to be determined in an interview with the DPCS. (5) Demonstrate knowledge of liturgical church year and the ability to select appropriate music according to various faith group requirements, to be determined in an interview with DPCS. (6) Demonstrate proficiency in sight-reading, and in the ability to accompany in both rehearsed and "last minute" situations, to be shown by an audition conducted by DPCS or his/her staff. (7) The requesting code shall approve or disapprove any proposed substitutions at any time during the contract performance period. The requesting code shall evaluate and promptly notify the prime contractor, in writing, of whether the proposed substitution is approved or disapproved. (8) If the Contracting Officer determines that suitable and timely replacement of personnel who have been reassigned, terminated, or have otherwise become unavailable to perform under the contract is not reasonably forthcoming or that the resultant completion of the contract is jeopardized, the contract may be terminated by the Contracting Officer for default or for the convenience of the Government, as appropriate. SUBSTITUTION OF PERSONNEL- PASTORAL CARE SERVICE 1. The contractor agrees to assign to the contract only those individuals whose resumes, past performance records, etc. were submitted as required by this contract. 2. The contractor agrees that during the contract performance period no personnel substitutions will be permitted unless such substitutions are necessitated by an individual's sudden illness or other incapacitation as outlined in the Statement of Work (SOW). 3. All proposed substitutions shall be submitted in writing to the at least within 24 hours prior to the proposed substitution or as soon as the prime contractor's absence, becomes imminent. All proposed substitutions shall satisfy the Personnel Qualification Requirements in the SOW.
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