MODIFICATION
X -- STRONG BONDS RETREAT
- Notice Date
- 4/12/2011
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Colorado, ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, CO 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC-11-T-0015
- Response Due
- 4/29/2011
- Archive Date
- 5/7/2011
- Point of Contact
- Camelia Vasquez-Marshall, Phone: 7208478675
- E-Mail Address
-
c.vasquezmarshall@us.army.mil
(c.vasquezmarshall@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number W912LC-11-T-0015. The solicitation document incorporates provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-26 (12 Jun 2008) and Defense Federal Acquisition Regulation Supplement (DFARS) change notice 20080721. It is the offeror's responsibility to be familiar with the applicable clauses and provisions. This acquisition is for the purchase of the following service contract. The Colorado Army National is looking for a full service resort environment in the mountains no closer than 50 miles and no further than 120 miles from the Denver Metro area to host their Strong Bonds Retreat. The dates for the event are May 20 -22, 2011. If 3rd party vendors or event planners bid on this event they must be present on location for the entire event at no additional expense to the government or hotel. The Colorado Army National Guard intends to award a Firm-Fixed-Price Contract for lodging, meals, conference space and AV support. This acquisition is UNRESTRICTED. The primary North American Industrial Classification System (NAICS) code for this procurement is 721110, size standard of $7.0 Million. This solicitation will end on 22 April 2011, 9:00 a.m. Mountain Time. Quotes received after this time will not be considered. General requirements; 1. Conference/meeting space for approximately 60 adults, banquet style in rounds of 6. Cost of space must include morning and afternoon breaks, AM to include light breakfast snacks, coffee, tea and fruit, PM to include lemonade, iced tea and cookies 2. Hospitality Suite available for the weekend as a "headquarters" capable of holding up to 5-10 adults and equipment storage. (Fri- Sun) 3. AV support to include 1 LCD projector to include remote and sound system with wireless microphones (2) for main meeting room. Wiring and patches to incorporate laptop in sound system. 1 white screen, podium, 4 materials tables at head of room. 4. Three 6' tables on one side of the room to be used by instructors 5. Four material tables set in back of room 6. All sleeping rooms and conference space preferably to be in one building. 7. Late checkout available to 2:00 pm on Sunday. 8. Third party event planners that bid must provide company staff member on site for entire event at no added expense or cost to the government. Daily requirements; Friday, May 20, 2011 1. Hotel accommodations (35 room's total), approximately 25 rooms to be master billed and 10 additional rooms individually billed for support staff, not to exceed $147.00 per night to include parking fees. 2. Lobby space for 1 table and signs to accommodate group check in from 4:00 to 8:00PM. 3. Meeting space available at 6:00 to set up for conference Saturday, May 21, 2011 1. Hotel accommodations (35 room's total), approximately 25 rooms to be master billed and 10 additional rooms individually billed for support staff, not to exceed $147.00 per night to include parking fees. 2. Breakfast buffet for approximately 60, full breakfast to include breads, fruit, juices, coffee and tea, eggs and meat at or below the government per-diem, must include all gratuity and service fees. 3. Main meeting/banquet room for approximately 60 with self service coffee and cold beverages available from 9:00AM to 2:00PM set as rounds for 6 with linens. This room will require AV support as listed above. 4. Lunch provided for 60 at or below the per diem rate, to include all gratuity and service fees. Meal must include salad, bread, main dish and dessert along with drinks Sunday, May 22, 2011 1. Breakfast buffet for approximately 60, full breakfast as described in previous breakfast at or below the government meal per-diem rate to include all gratuity and service fees. 2. Additional meeting room needed from 8:00AM-9:00AM for chapel service. Set-up in theatre style with podium added. The Contractor shall propose the following Contract Line Item Numbers (CLINS): CLINS: 0001 Lodging 0002 Conference/Meeting Space 0003 Breakfast 0004 Lunch 0005 Audio/visual & support The Government will man an award to the lowest priced, responsible contractor whose quote confirms to the solicitation and the Performance Work Statement (PWS). The following clauses and provisions are incorporated by reference and are to remain in full force in any resultant purchase order; FAR 52.212-1, Instructions to Offerors, Commercial Items (Nov 2007) and 52.215-5, Facsimile Proposals (Oct 1997) applies to this acquisition. Submit signed and dated quotes on company letterhead. The contractor must be registered in the Central Contractor Registration database. Offerors must be registered in the Online Representations and Certifications system at http://orca.bpn.gov. Clauses and provisions may be accessed via the internet, http://farsite.hill.af.mil. The following FAR clauses 52.212-4 Contract Terms and Conditions-Commercial Items (Feb 2007) is incorporated into this RFQ and is amended to add the following FAR clauses: 52.204-7 Central Contractor Registration (Jul 2006), 52.252-2, Clauses Incorporated by Reference (Feb 1998), 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Feb 2008). The following additional FAR Clauses are applicable: 52.219-6, Notice of Total Small Business Set-Aside (June 2003);52.222-3, Convict Labor (June 2003); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26, Equal Opportunity (Mar 2007); 52.222-36, Affirmative Action for Workers With Disabilities (June 1998); 52.222-50, Combating Trafficking in Persons (Aug 2007; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003). The following DFARS clauses apply 252.212-7001, Contract Terms and Conditions Required to Implement Statues or Executive Orders (Mar 2008) specifically the following clauses under paragraphs (a) and (b) are applicable; 252.204-7004, Alternate A (Sep 2007). This contract incorporates one or more clauses by reference, with the same force and effects as if they were given in full text. Upon request, the contracting Officer will make their full text available. Also, the full test of a clause may be accessed electronically by these addresses: www.farsite.hill.af.mil or www.arnet.gov/far. The following additional clauses are also incorporated into this solicitation DFAR 252.204-7004 Alt A, Required Central Contractor Registration (Sep 2007); A due date for offers will be 9 a.m., Mountain Standard Time, 22 April 2011. Offers will only be accepted via email, c.vasquezmarshall@us.army.mil. Reference the Solicitation number W912LC-11-T-0015. Please email questions/comments to Camelia at the above email address.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA05/W912LC-11-T-0015/listing.html)
- Place of Performance
- Address: USPFO for Colorado ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005 Aurora CO
- Zip Code: 80011-9511
- Zip Code: 80011-9511
- Record
- SN02422295-W 20110414/110412234127-95414b4d2cca2c1cfca0d106c5d52db4 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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