MODIFICATION
X -- Correction to previous modification. Yellow Ribbon Reintegration Activity changing from 6/4/11 to 6/5/11.
- Notice Date
- 4/14/2011
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Arizona, 5645 East McDowell Road, Phoenix, AZ 85008-3442
- ZIP Code
- 85008-3442
- Solicitation Number
- W912L2-11-T-0009
- Response Due
- 4/28/2011
- Archive Date
- 6/27/2011
- Point of Contact
- Leslie A. Sanchez, 6022672841
- E-Mail Address
-
USPFO for Arizona
(leslie.a.sanchez@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation W912L2-11-T-0009 is being issued as a Request for Quotation. This solicitation incorporates provisions and clauses for commercial items in effect through Federal Acquisition Circular 2005-42. The associated NAICS code is 721110, unrestricted. COMMERCIAL ITEM DESCRIPTION: The USPFO for Arizona has a requirement for multiple conference rooms, meals, wireless internet, and audio video equipment for a Yellow Ribbon event. Statement of Work SUNDAY, June 5th, 2011 Yellow Ribbon Program Reintegration Activity 2 Tucson, Arizona The Arizona National Guard is in need of a conference center that can provide indoor meeting rooms for 400 people in support of the Yellow Ribbon Reintegration Program. Childcare and youth activities will be provided by the Yellow Ribbon Program during the conference. There will be 140 children and youth in attendance. Breakfast and lunch will be provided for all attendees. Registration for all in attendance will be conducted as breakfast is being served. Parking will need to be free of cost for all attendees, estimated at 200 vehicles. The following statement of work will outline exactly what is needed to perform the Family Preparation Activity. The proposal shall include a detailed description, map or layout of the facility's conference rooms, including dimensions, and illustrate how the facility intends to meet the statement of work requirements. (Line item #0001) Registration: A Registration area is needed Sunday from 6:00am until 9:00am. 6 six-foot tables with two chairs at each table that will easily accommodate the registering of all 400 adult attendees in a timely manner are required. Appropriate signage is required at all entrances and in surrounding areas (indoors and outdoors) leading to the registration tables to ensure attendees will be able to easily locate the Yellow Ribbon registration area. Three easels will be needed for registration signs. Cost will be inclusive of ALL Taxes and Service Charges Registration cost: ____________ (Line item #0002) General Session Conference Room: Needed on Sunday from 6:00am until 5:00pm is one on-site indoor Conference Room to accommodate 400 adults seated in crescent rounds. The room must allow all attendees to see and hear the presentations clearly, take notes, and enjoy breakfast and lunch at their seats. The attendees will be returning to this room throughout the day, therefore this room must remain set throughout the entire event. A podium on a raised stage is required at the front of the room. A flip chart easel with pad and markers, or a dry erase board and markers must be at the front of the room. Two wireless lavaliere microphones and one hand held microphone are required. One projector and large screen are needed, must be of adequate size and position to be viewed by all 600 seated adult attendees. One wireless high-speed internet connection is needed in this room. All audio and visual components must be adaptable to standard laptop outputs (sound to the integrated speakers from the computer is necessary). Sound from the computer programs and microphones must be heard clearly throughout the General Session Room. An in house Audio/Visual staff member is required to be available throughout the event to troubleshoot any unexpected technical issues. Adequate staff is required to assist throughout the day in room conversions and meal setup and takedown. Cost will be inclusive of ALL Taxes and Service Charges. General Session Room cost: _____________ (Line item #0003) Regular Breakout Rooms: Needed on Sunday from 6:00am until 5:00pm are 6 Breakout Rooms with soundproof walls set in classroom seating to accommodate 70 adult attendees in each room. One wireless microphone will be needed in each breakout room. All 6 Breakout Rooms need to be in the same general area as the General Session Room to allow for easy transition to and from each breakout. One wireless high-speed internet connection is needed in these rooms. The conference center will provide audio visual (projector, screens and an integrated speaker system) that is adequate for the size of room, a table in the front of each room, and flip chart easel with pad and markers or a dry erase board and markers in each room. All audio and visual components must be adaptable to standard laptop outputs (sound to the integrated speakers from the computer is necessary). Cost will be inclusive of ALL Taxes and Service Charges. Room cost per room: ______________ Total cost: ______________ (Line item #0004) Counseling Rooms: Needed on Sunday from 6:00am until 5:00pm are 2 small rooms to be used for counseling. Each room will need one table and five chairs or places for up to five to be seated. For example: couches in a lounge area or board room/office will be sufficient. These counseling rooms need to be located in the same general area as the Breakout Rooms. Cost will be inclusive of ALL Taxes and Service Charges. Room cost per room: ______________ Total cost: ______________ (Line item #0005) Vendor Support Room: Needed on Sunday from 6:00am until 5:00pm are 25 tables (standard 6-foot rectangles) with two chairs per table, in a room 3,000 sq. ft. in size. This room must be indoors and within close proximity to the General Session Room. This room will need to have outlets to electricity every twenty feet along at least two walls. Three wireless internet connections are needed in this room or area. Cost will be inclusive of ALL Taxes and Service Charges Vendor Support Room cost: ___________ (Line item #0006) Childcare/Youth Activities Rooms: Needed on Sunday from 6:00am until 5:00pm are 2 Activities Rooms for the attending children no smaller than 1,000 sp. ft., and 2 Activities Rooms for the attending youth no smaller than 1,500 sq. ft. in size. One animal exploration room is needed as well. The animal exploration room is required for a youth animal exploration presentation. A local animal expert group will be bringing in small animals to educate our 6-17 year old attendees. The area must be inside and may be one of the 1,500 sq. ft. Youth Activity Rooms or an additional room of equal or greater size. 3 six-foot tables with two chairs at each table will be needed. The area must be able to accommodate small animals, their cages, 3 six-foot tables with two chairs at each table, and 70 youth (ages 6-17). Rooms must have soundproof walls. In each room there will need to be 5 round tables with 7 chairs at each table. At least 2 waste paper baskets sufficient for the size of the rooms are also needed in each room. In one of the 1,500 sq. ft. Youth Activity Rooms and in one of the 1,000 sq. ft. Childcare Activity Rooms, the conference center will provide audio and visual (projector, screen and an integrated speaker system) that is adequate for size of room. All audio and visual components must be adaptable to standard laptop outputs (sound to the integrated speakers from the computer is necessary). 2 six-foot registration tables located just outside of these rooms are needed. These 4 rooms must be located together, near a bathroom and in a secure location; these rooms will be used for childcare and youth activities. Cost will be inclusive of ALL Taxes and Service Charges. Room cost per room: ______________ Total cost: _____________ (Line item #0007) Child and Youth Food and Beverage (Line item #0008) Adult Food and Beverage A sufficient number of buffet lines must be provided to allow all attendees to access meals in a timely manner. Adequate staff is required to assist during all meals to ensure sufficient food is present, refreshed and cleaned up in a timely manner. Beverages will be provided during meals. Silverware, napkins, and appropriate dishes will be provided during each meal. Adult Breakfast On Sunday from 7:00am until 9:00am, the conference center will provide a continuous and refreshed continental-style breakfast (with such items as muffins, cheese, prepared fruit, pastries, yogurt, cereals, bagels with cream cheese, juices, coffee, etc.) for the 400 adult attendees to enjoy. There will need to be a minimum of five breakfast items to choose from. This breakfast buffet will need to be refreshed throughout the allotted breakfast time period. Child and Youth Breakfast The 140 children (0-5) and youth (6-17) will be delivered an assortment of this same continental breakfast on Sunday, to the Childcare and Youth Activities Rooms at 7:00am; to be cleared promptly at 9:00am. Adult Lunch Attendees will be served lunch during two separate lunch hours; one from 11:30am to 12:30pm serving approximately 200 adults, and one from 12:30pm to 1:30pm serving approximately 200 adults. In total, 400 adult lunches will be provided on both Saturday and Sunday. A two-entr e hot lunch buffet with a variety of sides, salad, soup and bread with two choices of dessert for all 400 adult attendees will be provided. This buffet must be refreshed throughout the lunch period to accommodate the Service Members and their families returning to the buffet line again if they wish. Child Lunch On Sunday, 70 box lunches will be delivered to the children's rooms (0-5 years of age) at 11:00am. Venue must consider the various ages of the children and their abilities when preparing the boxed lunches. For example peanut butter and jelly sandwiches, applesauce, cheese, crackers and a brownie or cookie. The children will be provided juice, water and milk. The boxed lunch needs to provide a second healthy dessert to enjoy in the afternoon session, such as a bag of animal crackers or prepared fruit. Child lunches must be cleared promptly at 12:30pm. Youth Lunch On Sunday at 11:00am a hot lunch buffet for the 70 youth (ages 6-17) will be provided for one hour in a separate Youth Lunch area with a choice of two-entr es, a variety of sides, salad, bread, with two choices of dessert. This buffet must include a menu that will cater to this age group, such as chicken tenders, french fries, macaroni and cheese, pizza, prepared fruits, fresh vegetables with ranch, and two dessert options (including one healthy option). This buffet must be refreshed throughout the lunch period to accommodate second helpings for the youth. Beverages Twice throughout the day the conference center will provide beverages (iced tea, coffee, and water) accessible for the 400 adult attendees to enjoy as they walk to their breakout sessions. The children and youth will be provided milk, water and juice twice throughout each day as well. This will eliminate the need for pitchers of water and glasses in each Breakout Room. Contractors must attempt to bid this line item keeping in mind the Government Per Diem rate (per meal) in your area. Invoices shall reflect a breakdown for the per meal charges. Cost will be inclusive of ALL Taxes and Service Charges Meal and beverage cost per adult: _____________ Meal and beverage cost per child and youth (0-17): _____________ Total meal and beverage cost: ______________ The proposal shall include a detailed description, map or layout of the facility's conference rooms, including dimensions, and illustrate how the facility intends to meet the statement of work requirements. ------------------------------------------------------------------------------------------------------------ TOTAL COST ____________________ ******Proposal shall include a detailed description, map or layout of the facility's conference rooms including dimensions and illustrate how they conform to the statement of work. ************ All offerors must be central contractor registered prior to award to be considered responsive for this proposal. Awardee will submit ALL INVOICING through Wide Area Work Flow (WAWF). Awardee will be provided instructions upon award of how to submit these electronic invoices and receiving documents. At the time of invoicing if Visa payment is acceptable this must be documented on your electronic submission. Proposals are due 10:00 A. M. 4/2/11. Fax to (602)267-2429 to the attention of Leslie A. Sanchez or e-mail your response to leslie.a.sanchez@us.army.mil. All questions must be submitted in writing by fax or e-mail listed above no later than 3/24/11 3:00 P. M. (a) The Government will award a contract resulting from this solicitation to the responsible offer0r whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Offerors are required to submit with their proposal enough information for the Government to evaluate the minimum requirements required in this synopsis. A description of the equipment quoted is required. CONTRACTORS MUST COMPLY WITH DFARS 252.204-7004, REQUIRED CENTRAL CONTRACTOR REGISTRATION (MAR 2000). CONTRACTOR CAN ACCESS THIS CLAUSE BY INTERNET URL: http://farsite.hill.af.mil/ TO REGISTER, GO TO URL: http://www.ccr.gov/. Upon request, the Contracting Officer will make the full text available of the following provisions and clauses that apply: 52.252-1 Solicitation Provisions Incorporated by Reference. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text and will be incorporated into the resulting contract. FAR 52.204-4, Printed or Copied-Double Sided on Recycled Paper; FAR 52.204-7, Central Contractor Registration; FAR 52.219-8, Utilization of Small Business Concerns; FAR 52.219-14, Limitations of Subcontracting; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; FAR 52.212-1, Instructions to Offerors,. FAR 52.212-3 (Alt 1), Offerers Representations and Certifications, Commercial Items (offerors shall include a completed copy as part of their quote). A copy of the Offerors Representations and Certifications may be obtained from the plans section of (www.nationalguardcontracting.org). FAR 52.212-4, Contract Terms and Conditions is incorporated by reference and applies to this acquisition with the following addendum: DFARS 252.204-7004 ALT A, Required Central Contract Registration, Commercial Items. (XII) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (DEVIATION) (Full text available at (http://farsite.hill.af.mil); Additional FAR clauses cited within the above clauses, which are applicable, will be incorporated into the solicitation and the resulting contract. The following clauses are incorporated by reference: 52.203-3, Gratuities, 52.203-6 (Alt I), Restrictions on Subcontractor Sales to the Government; 52.219.1 (Alt II), Small Business Program Representation; 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and other Eligible Veterans; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.233-3 Protest After Award; 52.222-37, Employment Reports On Special Disabled Veterans; 52.222-3, Convict Labor; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (31 U.S.C. 3332); 52.252-2, Clauses Incorporated by Reference, This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: (http://farsite.hill.af.mil); 52.252-6, Authorized Deviations in Clauses; 252.225-7001, Buy American Act Balance of Payment; 252.225-7000, Buy American Act Balance of Payment; 252.225-7036, Buy American Act-NAFTA; 252.232-7003, Requests for Equitable Adjustments; 252.212-7000, Offer representations and Certifications-Commercial Items (Posted at website); 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (DEVIATION) (full text available at http://farsite.hill.af.mil); 252.225-7012, Preference for Certain Domestic Commodities; 252.243-7002, Request for Equitable Adjustment; 252.247-7022, Representation of extent of transportation by sea; 252.247-7023, Transportation of Supplies by Sea; 252.247-7024, Notification of Transportation of Supplies by Sea. Award can only be made to contractors registered in Central Contractor Registration (http://www.ccr.gov). Quotes will be due by 11:00 A. M. mountain standard time, 4/28/11. Email quotes will be accepted at leslie.a.sanchez@us.army.mil, reference RFQ# W912L2-10-T-0009 in the subject line. FAX quotes will be accepted AT (602)267-2804. Please contact Leslie A. Sanchez at (602)267-2841 with any questions.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA02/W912L2-11-T-0009/listing.html)
- Place of Performance
- Address: USPFO for Arizona 5645 East McDowell Road, Phoenix AZ
- Zip Code: 85008-3442
- Zip Code: 85008-3442
- Record
- SN02425422-W 20110416/110414235045-049cce93d7f02da0be327a78c72b851e (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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