MODIFICATION
J -- Preventive Maintenance Services for Emergency Generators - Amendment 1
- Notice Date
- 4/15/2011
- Notice Type
- Modification/Amendment
- NAICS
- 335312
— Motor and Generator Manufacturing
- Contracting Office
- Department of Health and Human Services, Indian Health Service, Phoenix Area Office, 40 N Central Avenue, Phoenix, Arizona, 85004-4424
- ZIP Code
- 85004-4424
- Solicitation Number
- 11-247-SOL-00035
- Archive Date
- 4/30/2011
- Point of Contact
- Karen McDonald, Phone: 602-364-5015, Verna M Kuwanhoyioma, Phone: (602) 364-5021
- E-Mail Address
-
karen.mcdonald@ihs.gov, verna.kuwanhoyioma@ihs.gov
(karen.mcdonald@ihs.gov, verna.kuwanhoyioma@ihs.gov)
- Small Business Set-Aside
- N/A
- Description
- Revised Pricing Schedule ** MODIFICATION TWO ** Modification two is issued to 11-247-SOL-00035 to incorporate a revised Schedule B. pricing attachment. This replaces previous pricing schedule. _____________________ ** MODIFICATION ONE ** Modification one is issued to 11-247-SOL-00035 to incorporate the following changes: 1) RFQ is extended to Friday, April 22, 2011. 2) Line Items Added. Pricing for repairs and parts/materials to be seperately priced from Preventive Maintenance pricing schedule. A. Repair Service: 1) Discounted or hourly rate: $_______________per hour (Contractor to provide published Labor Rate for repairs) B. Parts: 1) Costs of parts and materials discounted at ____________%. Quote Submission: Quotes may be submitted to karen.mcdonald@ihs.gov. (preferred), or by mail to: Division of Acquisition Mgt. Phoenix Area Indian Health Service Two Renaissance Square 40 N. Central Ave. Phoenix, AZ. 85004 Attn: Karen McDonald ____________________ This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. The current solicitation number is 11-247-SOL-00035 and is issued as a Request for Quotation (RFQ). This acquisition is being conducted under Simplified Acquisitions Procedures in accordance with FAR part 13. The clauses and provisions referenced in this solicitation may be obtained in full text form at http://www.arnet.gov/far. The Department of Health and Human Services/Indian Health Service has a requirement for Preventive Maintenance services for Government owned generators located at the San Carlos Indian Hospital San Carlos, AZ and the Clarence Wesley Health Center, Bylas, AZ. A Firm-fixed price contract is anticipated Base + 4 option years anticipated. A. San Carlos Indian Hospital: Emergency Generators Service Contract I. SCOPE OF WORK: The Contractor shall provide all parts, materials, labor, supervision, test equipment, technical manuals and transportation necessary to perform preventive maintenance and as needed repairs on the Government owned Generators, located at San Carlos Indian Hospital (San Carlos, AZ) and Clarence Wesley Health Center (Bylas, AZ). II. CONFORMANCE STANDARDS: All services provided under this contract must be performed in conformance with the National Fire Protection Agency (NFPA), Occupational Safety and Health Administration (OSHA), and Original Equipment Manufacturer standards and specifications. III. HOURS OF WORK A. Hours of work for preventive maintenance and repairs, are defined as Monday through Friday from 8 am to PM, excluding federal holidays, or as otherwise arranged with the Contracting Officers Technical Representative. B. The ten holidays observed by the Federal Government are New Year's Day, Martin Luther King Day, President's Day Memorial Day Independence Day Labor Day, Columbus Day Veterans Day, Thanksgiving Day, and Christmas Day. Also, any other day declared by the President of the United States to be a national holiday. C. Work performed outside of normal working hours of coverage at the request of the Contracting Officer or contracting Officer's Technical Representative shall be billed separately. IV. PREVENTIVE MAINTENANCE A. The Contractor shall perform preventive maintenance procedures during the contract year as arranged with the Contracting Officer Technical Representative. Preventive maintenance procedures shall be in accordance with the published preventive maintenance manuals for the equipment listed below. The Contractor shall utilize the Original Equipment Manufacturer's established procedures and checklists, (or Contractor-supplied equivalent satisfactory to the Contracting Officer Technical Representative). A Field Service Report shall be supplied to the Contracting Officer Technical Representative at the completion of each preventive maintenance procedure. Preventive maintenance procedures shall include, but is not limited to, the following: 1. Cleaning of equipment (not housekeeping). 2. Completing Original Equipment Manufacturer field service updates for operational and reliability engineering change notices. 3. Performing Quarterly and annual testing in conformance with manufacturers, The Joint Commission, NFPA and OSHA requirements. 4. Performing remedial maintenance of non-emergent nature. 5. Testing and replacing faulty and worn parts. 6. Inspecting/replacing electrical wiring and cables for wear and fraying. 7. Inspecting all mechanical components, including, but not limited to: cables and mounting hardware, pumps, seals, belts, interlocks, sensors, controls, bearings, hoses, heaters, radiators, and motors for operational integrity, safety, and performance to Original Equipment Manufacturer specifications. 8. Returning the equipment to operating condition defined in Original Equipment Manufacturer specifications. 9. Replacing any Original Equipment Manufacturer labels, decals, or warning tags that are not legible. 10. Providing documentation of service performed. B. The Contractor shall notify the Contracting Officer of the existence or development of any defects in, or repairs to the equipment covered under this contract which the Contractor considers he/she is not responsible for under the terms of the contract (such as operator misuse). C. All exceptions to the Preventive Maintenance Inspection schedule shall be arranged and approved in advance with the Contracting Officer. See Attachment A V. REPAIR SERVICE A. Service shall consist of maintaining the equipment in accordance with the Conformance Standards Section (Section II). Repair service shall consist of replacing parts, calibration, cleaning, oiling, adjusting and maintaining the equipment except those services necessitated by accident, fire or abuse. B. The Contracting Officer and Contracting Officer Technical Representative have the authority to approve/request a service call from the Contractor. C. Response Time: The Contractor's Field Service Engineer must respond with a phone call to the Contracting Officer Technical Representative within two(2) hours after receipt of notification in an effort to correct the problem by phone. If the problem cannot be corrected by phone, the Field Service Engineer shall commence work (on-site physical response) within twenty-four (24) hours after receipt of notification and shall proceed progressively to completion without undue delay. VI. PARTS: The Contractor shall furnish all parts as necessary to maintain the equipment, covered by this contract, in accordance with the Conformance Standards Section (Section II). The Contractor stipulates that he/she has ready access to new standard parts (manufactured, supplied by the manufacturer, or equal thereto). All parts supplied shall be of correct manufacture and have full compatibility with existing equipment. Documentation of intended parts source(s) shall be provided to the Contracting Officer upon request. Substantial repairs or replacement of equipment are subject to prior authorization by the Contract Officer. VII. DOCUMENTATION/REPORTS: The Contractor shall submit a legible field service report, test reports, which shall include detailed descriptions of the preventive maintenance, test inspection or repair service performed, including replaced parts and estimated prices required for the service call. NOTE: Any additional charges to be claimed must have been approved by the Contracting Officer before service was performed. VIII. REPORTING REQUIREMENTS The Contractor shall be required to report to the Engineering Department during normal working hours. This check-in is mandatory. When the service is completed, the Contractor shall document services rendered on a legible field service report and submit to the Contracting Officer Technical Representative for signature, during normal working hours. IX. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT: A. The Contractor's staff shall include a "fully qualified" Field Service Representative assigned to this area and a "fully qualified" Field Service Representative who shall serve as the backup. B. "Fully qualified" is based upon training and on experience in the field. For training, the Field Service Representatives must have successfully completed a formalized training program for the equipment covered under this contract. For field experience, the Field Service Engineers must have a minimum of one(1) year of experience providing preventive maintenance and repair services on the same make and model of equipment covered under this contract. C. The Contractor shall provide written assurance of the competency of their personnel by detailing a list of Field Service Representatives along with applicable training and years of service experience on the specific devices covered in this agreement. This information shall be included in the quoted proposal for providing service. X. TEST EQUIPMENT Upon request of the Contracting Officers Technical Representative or the Contracting Officer, the Contractor shall provide copy of the current Calibration Certification of all test equipment, which is to be used by the Contractor to perform service under this contract. Calibration of equipment shall be traceable and in conformance with test equipment Original Equipment Manufacturer standards. XI. SAFETY REQUIREMENTS; In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served on the Contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work, and hold the Contractor in default. All responsible business may submit a quote including unit pricing information, the prompt payment discount terms, Dun & Bradstreet Number (DUNS), Taxpayer Identification Number (TIN), their certification of business size, valid registration in the Central Contractor Registration (CCR) www.ccr.gov.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/IHS/IHS-PHOENIX/11-247-SOL-00035/listing.html)
- Place of Performance
- Address: Clarence Wesley Health Center, Bylas AZ. 85530-0149 and, San Carlos Indian Hospital, Cibeque Circle, San Carlos, Arizona, 85550, United States
- Zip Code: 85550
- Zip Code: 85550
- Record
- SN02426081-W 20110417/110415234654-bf5c5e943d1da0c5e10d7ffacd364e0c (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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