PRESOL | S | Janitorial Services for Shreveport WFO Louisiana - fbo and sow

FBO DAILY ISSUE OF APRIL 22, 2011 FBO #3436
SOLICITATION NOTICE

S -- Janitorial Services for Shreveport WFO Louisiana - fbo and sow

Notice Date: 4/20/2011
Notice Type: Combined Synopsis/Solicitation
NAICS: 561720 — Janitorial Services
Contracting Office: Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Western Acquisition Division-Boulder, 325 Broadway - MC3, Boulder, Colorado, 80305-3328, United States
ZIP Code: 80305-3328
Solicitation Number: NWWP9248-11-03447SRG
Archive Date: 5/3/2011
Point of Contact: Suzanne A Romberg-Garrett, Phone: 303-497-5110
E-Mail Address: suzanne.garrett@noaa.gov
(suzanne.garrett@noaa.gov)
Small Business Set-Aside: Total Small Business
Description: sf 18 fbo and sow COMBINED SYNOPSIS/SOLICITATION Janitorial Services for Shreveport WFO Louisiana (I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number NWWP9248-11-03447SRG. (III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-50. (IV) This solicitation is being issued as a Total Small Business Set-Aside. The associated NAICS code is 561720. The small business size standard is $16.5M. (V) This combined solicitation/synopsis is for purchase of the following commercial services: CLIN 0001 - Base Year: Services, non-personal, to provide all equipment, labor and materials (unless otherwise provided herein) necessary for Janitorial Services for Shreveport WFO Louisiana in accordance with the statement of work for the period of twelve months. CLIN 0002 - Option Year I; Services, non-personal, to provide all equipment, labor and materials (unless otherwise provided herein) necessary for Janitorial Services for Shreveport WFO Louisiana in accordance with the statement of work for the period of twelve months. CLIN 0003 - Option Year II; Services, non-personal, to provide all equipment, labor and materials (unless otherwise provided herein) necessary for Janitorial Services for Shreveport WFO Louisiana in accordance with the statement of work for the period of twelve months. CLIN 0004 - Option Year IIi; Services, non-personal, to provide all equipment, labor and materials (unless otherwise provided herein) necessary for Janitorial Services for Shreveport WFO Louisiana in accordance with the statement of work for the period of twelve months. CLIN 0005 - Option Year IV; Services, non-personal, to provide all equipment, labor and materials (unless otherwise provided herein) necessary for Janitorial Services for Shreveport WFO Louisiana in accordance with the statement of work for the period of twelve months. (VI) Description of requirements is as follows: See attached statement of work which applies to requirement, and Department of Labor Wage Rates: WD 05-2235 (Rev.-12) which can be found on www.wdol.gov. (VII) Period of performance shall be: Base Year for a twelve month period 8/1/11 through 7/31/12 Option Period I for a twelve month period 8/1/12 through 7/31/13. Option Period II for a twelve month period 8/1/13 through 7/31/14. Option Period III for a twelve month period 8/1/14 through 7/31/15. Option Period IV for a twelve month period 8/1/15 through 7/31/16. (VIII) FAR 52.212-1, Instructions to Offerors -- Commercial Items (June 2008), applies to this acquisition. Pre-Bid. The Government is planning a Site Visit on Wednesday, April 27, 2011 by 9 a.m. Shreveport WFO Louisiana, National Weather Service Office, 5655 Hollywood Avenue, Shreveport, LA 71109 local time. To be considered for award, all vendors except the incumbent vendor, are required to attend the Site Visit. To request to be included in this, please call Lisa Frantz at 318-631-3669 or lisa.frantz@noaa.gov. Subsequent to the Site Visit, an amendment containing the questions and answers will be made available via FBO. Inquiries (Apr 2010). Offerors must submit all questions concerning this solicitation in writing to Suzanne Romberg-Garrett either through email Suzanne.Garrett@NOAA.gov or faxed at 303-497-7719 no later than 4:00 p.m. MST, April 29, 2011. (IX) FAR 52.212-2, Evaluation - Commercial Items (Jan 1999), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a), and award will be made to the firm offering the best value to the Government. Paragraph (a) is hereby completed as follows: Evaluation will be based on 1) Past Performance - quote shall included two references including the phone number, full address and email (if available) and contractor's past performance will be based on responsiveness, quality, and customer services and 2) Price. The Government intends to award a firm-fixed price purchase order on an all or none basis. (X) The offeror must submit a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Apr 2011), with its quote. The offeror shall complete the annual representations and certifications electronically at http://orca.bpn.gov. (XI) The clause at FAR 52.212-4, Contract Terms and Conditions - Commercial Items (June 2010) applies to this acquisition. (XII) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Apr 2011) applies to this acquisition. The following clauses under subparagraph (b) apply: (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2010) (Pub. L. 109-282) (31 U.S.C. 6101 note). (7)(i) 52.219-6, Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C. 644). (8)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JULY 2005) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). (21) 52.222-3, Convict Labor (June 2003) (E.O. 11755). (22) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (July 2010) (E.O. 13126). (23) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). (24) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (26) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (33) 52.223-18, Contractor Policy to Ban Text Messaging While Driving (Sep 2010) (E.O. 13513). (34) 52.225-1, Buy American Act-Supplies (Feb 2009) (41 U.S.C. 10a-10d). (42) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003) (31 U.S.C. 3332). The following clauses under subparagraph (c) apply: (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). (3) 52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). (XIII) The following clauses are also applicable to this acquisition: 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.252-2 Clauses Incorporated By Reference (Feb 1998), This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far/index.html (End of Clause) The following additional FAR terms and conditions apply: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2010) (Effective March 1, 2011) 52.214-34, Submission of Offers in the English Language (Apr 1991) 52.214-35, Submission of Offer in U.S. Currency (Apr 1991) 52.217-8, Option to Extend Services (Nov 1999) 52.217-9, Option to Extend the Term of the Contract (Mar 2000) 52.223-1, Biobased Product Certification. (Dec 2007) 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts. (Dec 2007) 52.223-3, Hazardous Material Identification and Material Safety Data (Jan 1997) 52.223-10, Waste Reduction Program (Aug 2000) 52.228-5, Insurance - Work on a Government Installation (Jan 1997) 52.232-19, Availability of Funds for the Next Fiscal Year (Apr 1984) 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.242-15, Stop-Work Order (Aug 1989) Department of Commerce Clauses: 1352.201-70, Contracting Officer's Authority (Apr. 2010). The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price. 1352.237-71, Security processing requirements-low risk contracts. Security Processing Requirements-Low Risk Contracts (APR 2010) (a) Investigative Requirements for Low Risk Contracts. All contractor (and subcontractor) personnel proposed to be employed under a Low Risk contract shall undergo security processing by the Department's Office of Security before being eligible to work on the premises of any Department of Commerce owned, leased, or controlled facility in the United States or overseas, or to obtain access to a Department of Commerce IT system. All Department of Commerce security processing pertinent to this contract will be conducted at no cost to the contractor. (b) Investigative requirements for Non-IT Service Contracts are: (1) Contracts more than 180 days-National Agency Check and Inquiries (NACI). (2) Contracts less than 180 days-Special Agency Check (SAC). (c) Investigative requirements for IT Service Contracts are: (1) Contracts more than 180 days-National Agency Check and Inquiries (NACI). (2) Contracts less than 180 days-National Agency Check and Inquiries (NACI). (d) In addition to the investigations noted above, non-U.S. citizens must have a background check that includes an Immigration and Customs Enforcement agency check. (e) Additional Requirements for Foreign Nationals (Non-U.S. Citizens). Non-U.S. citizens (lawful permanent residents) to be employed under this contract within the United States must have: (1) Official legal status in the United States; (2) Continuously resided in the United States for the last two years; and (3) Obtained advance approval from the servicing Security Officer in consultation with the Office of Security headquarters. (f) DOC Security Processing Requirements for Low Risk Non-IT Service Contracts. Processing requirements for Low Risk non-IT Service Contracts are as follows: (1) Processing of a NACI is required for all contract employees employed in Low Risk non-IT service contracts for more than 180 days. The Contracting Officer's Representative (COR) will invite the prospective contractor into e-QIP to complete the SF-85. The contract employee must also complete fingerprinting. (2) Contract employees employed in Low Risk non-IT service contracts for less than 180 days require processing of Form OFI-86C Special Agreement Check (SAC), to be processed. The Sponsor will forward a completed Form OFI-86C, FD-258, Fingerprint Chart, and Credit Release Authorization to the servicing Security Officer, who will send the investigative packet to the Office of Personnel Management for processing. (3) Any contract employee with a favorable SAC who remains on the contract over 180 days will be required to have a NACI conducted to continue working on the job site. (4) For Low Risk non-IT service contracts, the scope of the SAC will include checks of the Security/Suitability Investigations Index (SII), other agency files (INVA), Defense Clearance Investigations Index (DCII), FBI Fingerprint (FBIF), and the FBI Information Management Division (FBIN). (5) In addition, for those individuals who are not U.S. citizens (lawful permanent residents), the Sponsor may request a Customs Enforcement SAC on Form OFI-86C, by checking Block #7, Item I. In Block 13, the Sponsor should enter the employee's Alien Registration Receipt Card number to aid in verification. (6) Copies of the appropriate forms can be obtained from the Sponsor or the Office of Security. Upon receipt of the required forms, the Sponsor will forward the forms to the servicing Security Officer. The Security Officer will process the forms and advise the Sponsor and the Contracting Officer whether the contract employee can commence work prior to completion of the suitability determination based on the type of work and risk to the facility ( i.e., adequate controls and restrictions are in place). The Sponsor will notify the contractor of favorable or unfavorable findings of the suitability determinations. The Contracting Officer will notify the contractor of an approved contract start date. (g) Security Processing Requirements for Low Risk IT Service Contracts. Processing of a NACI is required for all contract employees employed under Low Risk IT service contracts. (1) Contract employees employed in all Low Risk IT service contracts will require a National Agency Check and Inquiries (NACI) to be processed. The Contracting Officer's Representative (COR) will invite the prospective contractor into e-QIP to complete the SF-85. Fingerprints and a Credit Release Authorization must be completed within three working days from start of work, and provided to the Servicing Security Officer, who will forward the investigative package to OPM. (2) For Low Risk IT service contracts, individuals who are not U.S. citizens (lawful permanent residents) must undergo a NACI that includes an agency check conducted by the Immigration and Customs Enforcement Service. The Sponsor must request the ICE check as a part of the NAC. (h) Notification of Disqualifying Information. If the Office of Security receives disqualifying information on a contract employee, the Sponsor and Contracting Officer will be notified. The Sponsor shall coordinate with the Contracting Officer for the immediate removal of the employee from duty requiring access to Departmental facilities or IT systems. Contract employees may be barred from working on the premises of a facility for any of the following reasons: (1) Conviction of a felony crime of violence or of a misdemeanor involving moral turpitude. (2) Falsification of information entered on security screening forms or of other documents submitted to the Department. (3) Improper conduct once performing on the contract, including criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct or other conduct prejudicial to the Government regardless of whether the conduct was directly related to the contract. (4) Any behavior judged to pose a potential threat to Departmental information systems, personnel, property, or other assets. (i) Failure to comply with security processing requirements may result in termination of the contract or removal of contract employees from Department of Commerce facilities or denial of access to IT systems. (j) Access to National Security Information. Compliance with these requirements shall not be construed as providing a contract employee clearance to have access to national security information. (k) The contractor shall include the substance of this clause, including this paragraph, in all subcontracts. (End of clause) [75 FR 10570, Mar. 8, 2010; 75 FR 14496, Mar. 26, 2010] (XIV) Defense Priorities and Allocations System (DPAS) and assigned rating do not apply. (XV) Quotes are required to be received in the contracting office no later than 4:30 P.M. Mountain Standard Time on May 2, 2011. All quotes must be faxed or emailed to the attention of Suzanne Romberg-Garrett. The fax number is (303) 497-7719 and the email address is Suzanne.Romberg-Garrett@noaa.gov. (XVI) Any questions regarding this solicitation should be directed to Suzanne Romberg-Garrett through the email address: Suzanne.Romberg-Garrett@noaa.gov or fax (303) 497-7719. &emsp; STATEMENT OF WORK JANITORIAL SPECIFICATIONS FOR WEATHER SERVICE OFFICE Shreveport Forecast Office 1. The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified herein at the following location: National Weather Service Office 5655 Hollywood Avenue, Shreveport, LA 71109 The area covered by this contract consists of approximately 4800 square feet. National Weather Service is a 24 hour 7 day operation. 2. Meteorologist in Charge (MIC) If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount or the price of the contract may be reduced to reflect the reduced value of services performed. If the defects in services are not corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements. 3. Equipment, Materials, and Supplies All equipment, materials, and supplies (MSDS for chemicals ) shall be furnished by the Contractor and properly stored in the areas designated by the MIC including paper towels, bathroom tissue, hand soap, deodorizer/spays, cleaning supplies, and cleaning equipment. All products used are to be environmentally friendly and a list and Material Safety Data Sheets of these products will be supplied to the MIC for approval. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green cleaning environment. Products need to be septic system applicable. NOTE: All paper products shall be made of recovered materials as per EPA guidelines at the following website: www.epa.gov/epawaste/conserve/tools/cpg/products/tissue.htm. Materials Safety Data Sheets (MSDS) must be provided by the contractor to the Meteorologist in Charge (MIC) or Administrative Assistant (ASA) at each office, where the information will be kept on file in accordance with applicable guidelines of the OSHA Hazard Communications Standard. Requirements pertaining to recordkeeping will be strictly followed, with copy(s) provided to MIC as necessary and upon request. 4. Security Background Investigations Personnel security investigations are required for all contractors entering the site per CAR clause 1352.237-71 Security Processing Requirements - Low Risk (APR 2010) applies to this acquisition. 5. Walk-Through Contact person: Lisa Frantz at 318-631-3669 or lisa.frantz@noaa.gov. 6. Conduct of Work The services under this contract must be performed in such a way that there will be no interruption to, interference with, the normal operation of Government business on the premises. The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified*. All equipment, materials and supplies (MSDS for chemicals ) shall be furnished by the contractor including paper towels, bathroom tissue, hand soap,deodorizer/sprays, cleaning supplies, and cleaning equipment. Bathroom tissue brands will be of high quality and meet EPA recommendations for recovered fiber content. Healthy and environmentally friendly product that are non-toxic, biodegradable, and made from renewable sources (not petroleum) shall be used to promote a healthy and green cleaning environment. Products need to be septic system applicable. Inspection and acceptance of work will be done by the MIC or his designated representative. *Three paper towel dispensers (1 per restroom, 1 break room) c-fold towels; hand soap dispensers in each restroom, antibacterial soap refills 1.25L (Gojo) dispenser; 30-day metered odor refill cans, one per restroom, 5.3oz refill (Bolt). 7. Square Footage/Site Conditions The area covered by this contract consists of approximately 4800. square feet. All rooms in the Weather Service Office buildings will be cleaned as per the scope of work (SOW) listed below except for the Comm/Elec Room, the Equipment Room, and outer buildings. A listing of the flooring type and size of the various rooms to be cleaned as per the SOW are: a. 142.sq. ft of bare concrete in the Front Entry Vestibule and Stairwell/Storage Room. Glass windows and doors to be cleaned as per SOW. b. 2250 sq. ft of carpeted area including the Reception/Waiting area, MIC Office, WCM Office, SOO Office, Conference Room, Training Room, and Main and Side Corridors. c. 1500 sq. ft of computer tile flooring including the Primary Operations Area. d. 200. sq. ft of ceramic tile flooring including the Men's Bathroom and the Women's Bathroom. e. 700 sq. ft of linoleum tile flooring in the Kitchen/Ready Room and Electronic Technician building. 8. Cleaning Schedule and Requirements Daily Six Days - Cleaning will take place between 4:00 pm and 8:00am except on the designated days off of Saturday and Sunday. REQUIREMENTS a. Daily six days per week - except on the designated days off of Saturday and Sunday. 1. Empty and damp wipe all waste baskets. If plastic bags are inserted in trash cans, damp wiping may be unnecessary. 2. Remove all trash and dispose of in proper containers. 3. Vacuum all carpeting. 4. Clean and disinfect fixtures and floors in the restrooms and break room. 5. Check paper towels, toilet tissue, soap, and air freshener supply in the break room and restrooms and refill if necessary. 6. Dust mop all tile and computer floors. (Note!! Never use a wet mop or allow standing liquids on computer floor) 7. Sweep outside entryway and remove any wind blown debris from both entrances. b. Weekly (once every week) 1. Dust all flat surfaces which include table tops, chairs, file cabinets, window sills, window ledges in the vestibules, etc.; clean glass tops on wood furniture. 2. Wet mop all tile and concrete floors (but not computer floor). 3. Wash entrance windows (vestibule windows) inside and out. 4. Shake dirt out of entry floor mats. 5. Empty trash and wet mop concrete floor in external store room. c. Bi-Weekly (Once every two weeks) 1. Buff all tile floors (not computer floor, however) d. Monthly (once every month) 1. Spot clean doors, walls and painted surfaces. 2. Dust high ledges, cabinet tops, ventilators, light fixtures and other high areas. 3. Wax tile floors in store room and ET Office. 4. Wax tile floors in restrooms. e. Quarterly (Once every 3 months during December, March, June and September) 1. Wash all windows inside and out 2. Vacuum draperies and/or dust blinds. f. Semi-Annually (March and September) 5. Shampoo all carpeting (confer with MIC or designated official). g. Special Instructions 1. All sweeping of resilient floor covering shall be done by the dustless pickup method using either the laundered or the disposable type of treated cloths as appropriate. All dusting shall be done by the damp or treated cloth method. 2. All rules concerning safety, smoking and the security of the building shall be observed. 3. The contractor shall remove all waste from the premises, and plastic bags used for disposal of wastepaper and put them in trash dumpster provided. 4. COMPUTER FLOOR - USE ONLY DAMP MOP, DAMP MOP WITH MILD DETERGENT WHEN NECESSARY. - Never wax, buff, polish or rinse with water containing wax. The floor surface is designed to cause a "flake-off" and any build up of foreign substance can affect the static decay rate of the floor surface. - Never use strong abrasives, scrapers, steel wool or power scrubbers to clean the floor. - Never use excessive amounts of liquid or flood the surface with water. 5. Notify the MIC or designated representative whenever quarterly and semi-annual requirements listed in 2e and 2f are completed. 9. Invoicing The vendor will bill on a monthly basis in arrears. Observance of Legal Holidays 1. The Contractor hereby agrees to observe the following Federal holidays, plus any other day off work Designated by Federal Statute, by Executive Order, or by Presidential proclamation: New Year's Day Labor Day Martin Luther King's Birthday Columbus Day President's Day Veteran's Day Memorial Day Thanksgiving Day Independence Day Christmas Day 2. When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above. 3. In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the MIC. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the contractor is instructed to contact the MIC or Alternate MIC for guidance.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DOC/NOAA/MASC/NWWP9248-11-03447SRG/listing.html)
Place of Performance: Address: Shreveport WFO Louisiana, National Weather Service Office, 5655 Hollywood Avenue, Shreveport, LA 71109, Shreveport, Louisiana, 71109, United States; Zip Code: 71109
Record: SN02428787-W 20110422/110420234712-44d81ae1475298733f1f50963beb140a (fbodaily.com)
Source: FedBizOpps Link to This Notice
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