PRESOL | R | NIH 2011 Combined Federal Campaign (CFC)

FBO DAILY ISSUE OF APRIL 29, 2011 FBO #3443
SOLICITATION NOTICE

R -- NIH 2011 Combined Federal Campaign (CFC)

Notice Date: 4/27/2011
Notice Type: Combined Synopsis/Solicitation
NAICS: 561990 — All Other Support Services
Contracting Office: Department of Health and Human Services, National Institutes of Health, National Library of Medicine, 6707 Democracy Blvd., Suite 105, Bethesda, Maryland, 20894, United States
ZIP Code: 20894
Solicitation Number: RFQ-NLM-11-075-SRE
Archive Date: 5/26/2011
Point of Contact: Sheila R. Edmonds, Phone: 301-496-6546, Sally Boakye, Phone: 301-496-6546
E-Mail Address: sheila.edmonds@nih.gov, boakyes@mail.nih.gov
(sheila.edmonds@nih.gov, boakyes@mail.nih.gov)
Small Business Set-Aside: N/A
Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is being issued as Request for Quotations (RFQ) NLM-11-075-SRE. In accordance with FAR Parts 12 and 13, the National Library of Medicine (NLM) on behalf of the National Institutes of Health (NIH) intends to procure the professional specialized services to assist with its 2011 Combined Federal Campaign of the National Capital Area (CFC) activities. The North American Industry Classification System (NAICS) Code is 561990-All Other Support Services. 1.0 PURPOSE The purpose of this acquisition is for the National Institutes of Health (NIH), National Library of Medicine (NLM), Office of the Director (OD) to acquire professional specialized services to assist NIH with its 2011 Combined Federal Campaign of the National Capital Area (CFC) activities. This requirement shall be acquired under the Simplified Acquisition Procedures at Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items; and FAR Subpart 13, Simplified Acquisition Procedures. 2.0 BACKGROUND The National Library of Medicine is the world's largest biomedical library. NLM carries out its mission of enabling biomedical research, supporting health care and public health, and promoting healthy behavior by: (1) Acquiring, organizing, and preserving the world's scholarly biomedical literature; (2) Providing access to biomedical and health information across the country in partnership with the 5,600-member National Network of Libraries of Medicine (NN/LM®); (3) Serving as a leading global resource for building, curating and providing sophisticated access to molecular biology and genomic information, including those from the Human Genome Project and NIH Roadmap; (4) Creating high quality information services relevant to toxicology and environmental health, health services research, and public health; (5) Conducting research and development on biomedical communications systems, methods, technologies, and networks and information dissemination and utilization among health professionals, patients, and the general public; and (6) Funding advanced biomedical informatics research and serving as the primary supporter of pre- and post-doctoral research training in biomedical informatics at 18 US universities. Each year the federal government holds a Combined Federal Campaign (CFC) to promote and support various non-profit organizations throughout the United States and abroad. The CFC is the world's largest and most successful annual workplace charity campaign, and it raises millions of dollars for these charities. Each government agency is responsible for holding its own campaign. At NIH, the responsibility of hosting the annual campaign is rotated among each Institute and Center. The NLM is the host IC for the 2011 CFC Campaign. 3.0 SCOPE OF WORK The Contractor shall provide professional specialized services to support the NIH 2011 CFC activities of NLM/OD consisting of the following: (1) Provide support for CFC administrative planning, (2) Provide support for Facilitation and Site Development, (3) Perform other support tasks as required by the Contracting Officer's Technical Representative (COTR), (4) Develop and submit Accomplishment Summary Reports and (5) Install a temporary platform for the CFC Kick-Off Event (Optional). 4.0 TASKS Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government, as needed to perform task assignments at the direction of the COTR in the following Tasks specified below. 4.1 Task 1 - Provide Support for CFC Administrative Planning The Contractor shall provide support to NLM/OD management staff for CFC administrative planning, which shall include the following activities: • Work with the CFC executive campaign committee to develop the structure, mission, and purpose of the special events. Work with committee to determine the theme of the events. • Plan the parameters of the event. Develop a plan to introduce CFC to the target audience. Identify and market accordingly. • Develop an estimated budget for each event with a goal to obtain as many participants as possible. • Establish a liaison with Property Management/ Facility Manager of all campus and off campus buildings in which festivities will be held. • Determine if contracts/letters of agreements or other legal issues need to be addressed. • Obtain insurance and review insurance needs for events. • Coordinate speakers, including travel arrangements (flight and hotel stay) and other expenses that may be necessary. • Assist the CFC Executive Committee in creating the agenda for the event's activities. • Determine and coordinate food vendors, negotiate and order tables, chairs, tents, trash cans, recycle containers, food, paper products, decorations, etc. as necessary. • Work with vendors on presentation, selection of food items, and timetable for assembly and tear down for each event. • Contract for music/entertainment. • Determine, and obtain incentive awards that would be appropriate for the event. • Determine how leftover food will be disposed. • Develop contingency plan with emergency numbers and lead contacts. • Plan for staff and volunteers for each event to focus on giving to CFC. • Provide and deliver excellent customer service on the day of the event. • Assist in the recommendation of tentative overall financial goals. • Participate in the development and execution of a training session for Deputy and Assistant Coordinators. • Assist with the planning, logistical arrangements, and conduct of the kickoff ceremony. • Coordinate the delivery of all supplies provided by CFC to NIH Coordinators in the national capital area prior to keyworker training and also provide supplementary materials as requested during the campaign. 4.2 Task 2 - Provide Support for Facilitation and Site Development The Contractor shall provide support to NLM/OD management staff for facilitation and site development, which shall include the following activities: • Identify most appropriate facility type, tenting, location and time. • Complete the site inspection to determine the physical condition for the location. Budget and pay for tents for the event. • Inspect the condition of the surrounding area. • Check for safety concerns. • Determine electrical needs. • Determine the audiovisual and sound equipment. • Determine the location and usage of public restrooms. • Coordinate NIH security, police, grounds maintenance and fire authorities. • Create site map to include set up for charities. Determine how many can attend. Maintain a mix of non-profits from different sector of community needs. • Coordinate parking, loading/unloading location, and get maps/directions to various community charities. • Coordinate transportation for attendees if necessary • Manage all aspects of event set up and clean up. • Assist in contacting appropriate persons and NIH offices and make whatever logistical arrangements, obligations, commitments and agreements necessary for the actual execution of the kick-off ceremony and all other events that the committee has approved to accomplish the tasks set forth above. • Establish and maintain a budget and expense sheet. • Obtain incentive awards such as door prizes to help increase attendees at events. 4.3 Task 3 - Perform other Support Tasks as Required by the COTR The Contractor shall provide support to NLM/OD management with other related CFC administrative management tasks as required by the COTR Officer. 4.4 Task 4 - Develop and Submit Accomplishment Summary Reports The Contractor shall develop and submit Accomplishment Summary Reports with each invoice. These reports shall serve as a written account of accomplishments reflective of the invoicing period. 4.5 Task 5 - Install a Temporary Platform for the CFC Kick-Off Event (Optional) At the option of the Government, the Contractor shall install a temporary platform for the CFC Kick-Off event scheduled to occur during the period of 09-01-2011 through 10-30-2011. 5.0 PERIOD OF PERFORMANCE The Period of Performance of this Purchase Order shall be from Date of Award through 04-30-2012. 6.0 PURCHASE ORDER TYPE This Purchase Order is Firm-Fixed-Price [reference Federal Acquisition Regulation (FAR) 16.202]. 7.0 DELIVERABLES AND DELIVERY SCHEDULE The Contractor shall provide the deliverables specified by the COTR in each task assignment. August, 2011 • Begin meetings of the Executive Team • Plan and Negotiate Event Items (Tenting, Food, etc.) • Coordinate charities for events • Plan Keynote speakers and coordinate travel arrangements • Put together a staff team for events • Develop a plan for promotional items • Work with committee on setting goals • Attend meetings with NCI CFC leadership • Work with vendors to obtain information on pricing of tents, food, and assorted event items • Process a budget • Develop timetable for events • Organize leadership for various events • Work on Communications plan • Organize and obtain ideas for incentives • Other activities as assigned by the COTR September, 2011 • Assemble items for door prizes • Confirm entertainment, food, decoration, etc. for Rockledge and Executive Blvd Cluster • Begin weekly meetings with NIH volunteers • Confirm goals • Coordinate table for CFC promotion at Institute Relay • Staff team meeting to plan and organize • Other activities as assigned by the COTR • Install a temporary platform for the CFC Kick-Off Event (Optional) October, 2011 • Coordinate table CFC promotion at Research Festival as part of Food and Music Fair • Evaluate Kickoff • Execute Kickoff • Execute and staff the Rockledge themed program • Hold 2nd event on NIH Campus - Charity Fair with possible Halloween Theme • Involve and work with CFC Charities • Publicize events in Newsletters and E-mails • Other activities as assigned by the COTR • Install a temporary platform for the CFC Kick-Off Event (Optional) November, 2011 • Assist the Institutes, in whatever way possible, with prizes and themes for their campaigns • Evaluate Events • Execute and staff the Executive Blvd. themed program • Other activities as assigned by the COTR December, 2011 • Last effort marketing and production of final communications • Work with NIH institutes with final door prizes if necessary • Work with Planning Committee for themes for Awards Ceremony • Other activities as assigned by the COTR January 2012 - April 2012 • Assist is campaign wrap-up and other transition duties • Award key volunteers • Other activities as assigned by the COTR 8.0 PLACE OF PERFORMANCE The majority of the work under this Statement of Work shall be performed at the Government's site at Bethesda, Maryland 20894. The Contractor is hereby authorized to also perform work at the Contractor's facility. 9.0 NIH INFORMATION AND PHYSICAL ACCESS SECURITY - ACQUISITION PROVISION This acquisition requires the Contractor to: • Develop, have the ability to access, or host and/or maintain Federal information and/or Federal information system(s); • Have regular or prolonged physical access to a "Federally-controlled facility," as defined in FAR Subpart 2.1. The Contractor and all subcontractors performing under this acquisition shall comply with the following requirements: a. Information Type [X] Management and Support Information and Information Systems Type: General Government - General Information: An additional management and support sub-function information type has been defined to address General Information as a catch-all information type that may not be defined by the FEA BRM. As such, agencies may find it necessary to identify additional information types not defined in the BRM and assign impact levels to those types. Agency personnel may uniquely identify information types using a FIPS 199 process to identify information not contained neatly in the FEA BRM. [ ] Mission Based Information and Information Systems Type: b. Security Categories and Levels Confidentiality Level: [X] Low [ ] Moderate [ ] High Integrity Level: [X] Low [ ] Moderate [ ] High Availability Level: [X] Low [ ] Moderate [ ] High Overall Level: [X] Low [ ] Moderate [ ] High c. Position Sensitivity Designations The following position sensitivity designation(s) and associated suitability determination(s) and background investigation requirements apply to this acquisition: [ ] Level 6: Public Trust -High Risk. Contractor/subcontractor employees assigned to Level 6 positions shall undergo a Suitability Determination and Background Investigation (BI). [ ] Level 5: Public Trust - Moderate Risk. Contractor/subcontractor employees assigned to Level 5 positions with no previous investigation and approval shall undergo a Suitability Determination and a Minimum Background Investigation (MBI), or a Limited Background Investigation (LBI). [X] Level 1: Non Sensitive. Contractor/subcontractor employees assigned to Level 1 positions shall undergo a Suitability Determination and a National Agency Check and Inquiry Investigation (NACI). The Contractor shall submit a roster by name, position, e-mail address, phone number and responsibility, of all staff (including subcontractor staff) working under this acquisition where the Contractor will develop, have the ability to access, or host and/or maintain a Federal information system(s). The roster shall be submitted to the COTR, with a copy to the Contracting Officer, within 14 calendar days of the effective date of this contract. Any revisions to the roster as a result of staffing changes shall be submitted within 15 calendar days of the change. The Contracting Officer will notify the Contractor of the appropriate level of investigation required for each staff member. An electronic template, "Roster of Employees Requiring Suitability Investigations," is available for contractor use at http://ocio.nih.gov/docs/public/Suitability-roster.xls Suitability Investigations are required for contractors who will need access to NIH information systems and/or to NIH physical space. However, contractors who do not need access to NIH physical space will not need an NIH ID Badge. Each contract employee needing a suitability investigation will be contacted via email by the NIH Office of Personnel Security and Access Control (DPSAC) within 30 days. The DPSAC email message will contain instructions regarding fingerprinting as well as links to the electronic forms contract employees must complete. Additional information can be found at the following website: http://idbadge.nih.gov/background/index.asp All contractor and subcontractor employees shall comply with the conditions established for their designated position sensitivity level prior to performing any work under this contract. Contractors may begin work after the fingerprint check has been completed. d. Information Security Training d.1 Mandatory Training All employees having access to (1) Federal information or a Federal information system or (2) personally identifiable information, shall complete the NIH Computer Security Awareness Training course at http://irtsectraining.nih.gov/ before performing any work under this contract. Thereafter, employees having access to the information identified above shall complete an annual NIH-specified refresher course during the life of this contract. The Contractor shall also ensure subcontractor compliance with this training requirement. d.2 Role-based Training HHS requires role-based training when responsibilities associated with a given role or position, could, upon execution, have the potential to adversely impact the security posture of one or more HHS systems. Read further guidance at: Secure One HHS Memorandum on Role-Based Training Requirement" For additional information see the following: http://ocio.nih.gov/security/security-communicating.htm#RoleBased The Contractor shall maintain a list of all information security training completed by each contractor/subcontractor employee working under this contract. The list shall be provided to the COTR and/or Contracting Officer upon request. e. Rules of Behavior The Contractor shall ensure that all employees, including subcontractor employees, comply with the NIH Information Technology General Rules of Behavior, which are available at http://irm.cit.nih.gov/security/nihitrob.html. f. Personnel Security Responsibilities 1. The Contractor shall notify the Contracting Officer, COTR, and I/C ISSO within five working days before a new employee assumes a position that requires a suitability determination or when an employee with a suitability determination or security clearance stops working under this contract. The Government will initiate a background investigation on new employees requiring suitability determination and will stop pending background investigations for employees that no longer work under this acquisition. 2. The Contractor shall provide the COTR with the name, position title, e-mail address, and phone number of all new contract employees working under the contract and provide the name, position title and suitability determination level held by the former incumbent. If the employee is filling a new position, the Contractor shall provide a position description and the Government will determine the appropriate suitability level. 3. The Contractor shall provide the COTR with the name, position title, and suitability determination level held by or pending for departing employees. 4. Perform and document the actions identified in the Contractor Employee Separation Checklist (attached) when a Contractor/subcontractor employee terminates work under this contract. All documentation shall be made available to the COTR and/or Contracting Officer upon request. g. Commitment to Protect Non-Public Departmental Information Systems and Data (1) Contractor Agreement The Contractor, and any subcontractors performing under this contract, shall not release, publish, or disclose non-public Departmental information to unauthorized personnel, and shall protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of such information: - 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records) - 18 U.S.C. 1905 (Criminal Code: Disclosure of Confidential Information) - Public Law 96-511 (Paperwork Reduction Act) (2) Contractor Employee Non-Disclosure Agreement Each employee, including subcontractors, having access to non-public Department information under this acquisition shall complete the Commitment to Protect Non-Public Information - Contractor Employee Agreement A copy of each signed and witnessed Non-Disclosure agreement shall be submitted to the COTR prior to performing any work under this acquisition. h. Data Encryption The following encryption requirements apply to all laptop computers containing HHS data at rest and/or HHS data in transit. The date by which the Contractor shall be in compliance will be set by the COTR, however, device encryption shall occur before any sensitive data is stored on the laptop computer/mobile device, or within 45 days of the start of the contract, whichever occurs first. 1. The Contractor shall secure all laptop computers used on behalf of the government using a Federal Information Processing Standard (FIPS) 140-2 compliant whole-disk encryption solution. The cryptographic module used by an encryption or other cryptographic product must be tested and validated under the Cryptographic Module Validation Program to confirm compliance with the requirements of FIPS PUB 140-2 (as amended). For additional information, refer to http://csrc.nist.gov/cryptval. 2. The Contractor shall secure all mobile devices, including non-HHS laptops and portable media that contain sensitive HHS information by using a FIPS 140-2 compliant product. Data at rest includes all HHS data regardless of where it is stored. 3. The Contractor shall use a FIPS 140-2 compliant key recovery mechanism so that encrypted information can be decrypted and accessed by authorized personnel. Use of encryption keys which are not recoverable by authorized personnel is prohibited. Key recovery is required by "OMB Guidance to Federal Agencies on Data Availability and Encryption", November 26, 2001, http://csrc.nist.gov/drivers/documents/ombencryption-guidance.pdf. Encryption key management shall comply with all HHS and NIH policies (http://intranet.hhs.gov/infosec/docs/guidance/hhs_standard_2007.pdf) and shall provide adequate protection to prevent unauthorized decryption of the information. All media used to store information shall be encrypted until it is sanitized or destroyed in accordance with NIH procedures. Contact the NIH Center for Information Technology for assistance (http://cit.nih.gov/ProductsAndServices/ServiceCatalog/Services.htm?Service=Media+Sanitization+Service). i. Physical Access Security In accordance with OMB Memorandum M-05-24, the Contractor shall ensure that background investigations are conducted for all contractor/subcontractor personnel who have (1) access to sensitive information, (2) access to Federal information systems, (3) regular or prolonged physical access to Federally-controlled facilities, or (4) any combination thereof. OMB Memorandum M-05-24 is available at http://www.whitehouse.gov/omb/memoranda/fy2005/m05-24.pdf. Agency personal identification verification policy and procedures are identified below: HHS Office of Security and Drug Testing, Personnel Security/Suitability Handbook (02-01-05): http://www.knownet.hhs.gov/acquisition/pssh.pdf j. Using Secure Computers to Access Federal Information 1. The contractor shall use an FDCC compliant computer when accessing information on behalf of the Federal government. 2. The Contractor shall install computer virus detection software on all computers used to access information on behalf of the Federal government. Virus detection software and virus detection signatures shall be kept current. k. Special Information Security Requirements for Foreign Contractors/Subcontractors When foreign contractors/subcontractors perform work under this acquisition at non-US Federal Government facilities, provisions of HSPD-12 do NOT apply. l. REFERENCES: INFORMATION SECURITY INCLUDING PERSONALLY IDENTIFIABLE INFORMATION m. REFERENCES: PHYSICAL ACCESS SECURITY 10.0 PACKAGING, PACKING, AND SHIPPING INSTRUCTIONS The Contractor shall ensure that all items are preserved, packaged, packed and marked in accordance with best commercial practices to meet the packing requirements of the carrier and to ensure fast and timely delivery at the intended destination. 11.0 INSPECTION AND ACCEPTANCE The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided. For the purpose of this Section, the COTR is the authorized representative of the Contracting Officer. Inspection and acceptance will be performed at the National Institutes of Health, National Library of Medicine, 8600 Rockville Pike, Bethesda, Maryland 20894. Acceptance may be presumed unless otherwise indicated in writing by the Contracting Officer or the duly authorized representative within 30 days of receipt. This Purchase Order incorporates the following clause by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. FAR Clause 52.246-2, Inspection of Supplies-Fixed-Price (May 2001) FAR Clause 52.246-4, Inspection of Services-Fixed-Price (May 2001) 12.0 CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) A Contracting Officer's Technical Representative (COTR) will be assigned to the resultant purchase order. The COTR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the Statement of Work and any other technical performance requirements; (3) performing technical evaluations as required; (4) performing technical inspections and acceptance required by this Purchase Order; and (5) assisting in the resolution of technical problems encountered during performance. The Contracting Officer is the only person with authority to act as agent of the Government under this Purchase Order. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the Statement of Work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor of any costs incurred during the performance of this Purchase Order; or (5) otherwise change any terms and conditions of this Purchase Order. The Government may unilaterally change its COTR designation. 13.0 KEY PERSONNEL Pursuant to HHSAR Clause 352.270-5, Key Personnel, which is hereby incorporated by reference into this Purchase Order, the following individuals are considered to be essential to the work being performed hereunder: Name Title ******* Project Manager [To be completed prior to award] Prior to diverting any of the specified individuals to other programs, the Contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No diversion shall be made by the Contractor without the written consent of the Contracting Officer; provided, that the Contracting Officer may ratify in writing such diversion and such ratification shall constitute the consent of the Contracting Officer. This Purchase Order may be modified from time to time during the course of the Purchase Order to either add or delete personnel, as appropriate. 14.0 ACCESS TO NATIONAL INSTITUTES OF HEALTH (NIH) ELECTRONIC MAIL All Contractor staff that have access to and use of NIH electronic mail (e-mail) must identify themselves as contractors on all outgoing e-mail messages, including those that are sent in reply or are forwarded to another user. To best comply with this requirement, the Contractor staff shall set up an e-mail signature ("AutoSignature") or an electronic business card ("V-card") on each Contractor employee's computer system and/or Personal Digital Assistant (PDA) that will automatically display "Contractor" in the signature area of all e-mails sent. 15.0 RIGHTS IN DATA The Contractor agrees that upon completion (or termination with or without cause) of this Purchase Order, it shall have no property or possessor rights to any of the correspondence, files, or materials of whatever kind or description, or any copies or duplicates of such, whether developed or prepared by it or furnished to it by the Government in connection with the performance of this Purchase Order; and that upon demand it shall surrender immediately to the Contracting Officer such items, matters, materials, and copies. The Contractor shall not provide any Government documents, information or licensed material in any form to sources not authorized by the Government, during or after performance of this Purchase Order, without the written approval of the COTR. All data/information first produced as a result of performing task assignments under this Purchase Order shall become the Federal Government's property and the Contractor shall surrender any and all rights to its ownership. To this end, the Contractor hereby agrees to accept the terms and conditions of Federal Acquisition Regulation (FAR) clause 52.227-17, Rights in Data - Special Works (December 2007), which is incorporated into this Purchase Order by reference. For purposes of this Purchase Order, the FAR 52.227-17, Rights in Data - Special Works (December 2007), clause supersedes the FAR 52.227- 14, Rights in Data - General (December 2007) clause. 16.0 NON-PERSONAL SERVICES AND INHERENTLY GOVERNMENT FUNCTIONS Pursuant to FAR 37.1, no personal services shall be performed under this Purchase Order. All work requirements shall flow only from the COTR to the Contractor. The Contractor shall not be directly supervised by the Government. All individual Contractor assignments, and daily work direction, shall be approved by the COTR. If the Contractor believes any Government action or communication has been given that would create a personal services relationship between the Government and the Contractor, the Contractor shall promptly notify the Contracting Officer of this communication or action. Pursuant to FAR 7.5, the Contractor shall not perform any inherently Government actions under this Purchase Order. The Contractor shall not hold himself out to be a Government employee, agent, or representative. The Contractor shall not state orally or in writing at any time that he is acting on behalf of the Government. In all communications with third parties in connection with this Purchase Order, the Contractor shall identify itself as a contractor. In all communications with other Government contractors in connection with this Purchase Order, the Contractor shall state that it has no authority to in any way change the Purchase Order and that if the other contractor believes this communication to be a direction to change their contract, they should notify the Contracting Officer for that contract and not carry out the direction until a clarification has been issued by the Contracting Officer. Nothing in this article shall limit the Government's rights in any way under the other provisions of this Purchase Order, including those related to the Government's right to inspect and accept the services to be performed under this Purchase Order. 17.0 ORGANIZATIONAL CONFLICTS OF INTEREST Purpose: The purpose of this article is to ensure that the Contractor (1) is not biased because of its financial, contractual, organizational, or other interest which relate to the work under this Agreement, and (2) does not obtain any unfair competitive advantage over other parties by virtue of its performance of this Agreement. Scope: The restrictions described herein shall apply to performance or participation by the Consultant and any of its affiliates or their successors in interest (hereinafter collectively referred to as "Contractor") in activities covered by this article as a prime contractor, subcontractor, cosponsor, joint venture, consultant, or in any similar capacity. For the purpose of this article, affiliation occurs when a business concern is controlled by or has the power to control another or when a third party has the power to control both. "Organizational conflict of interest" means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person's objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage (FAR 9.501). An organizational conflict of interest may result when factors create an actual or potential conflict of interest on an instant contract, or when the nature of the work to be performed on the instant contract creates an actual or potential conflict of interest on a future acquisition (FAR 9.502(c)). Because of the unusual nature of the work performed under this Agreement, and the fact that the Consultant will have access from time to time to sensitive Government information, and because some of the work will be performed in Government facilities, the Government must maintain a special, close relationship with the Consultant in various important areas. The Consultant shall not use this privileged information or access to facilities to compete with the private sector. The Consultant is required to conduct its business in a manner befitting its special relationship with the Government, to operate in the public interest with objectivity and independence, to be free from organizational conflicts of interest, and to have full disclosure of its affairs to the sponsoring agency. If, under this Agreement, the Consultant prepares a complete or essentially complete statement of work or specifications to be used in competitive acquisitions, the Consultant shall be ineligible to perform or participate in any capacity in any contractual effort that is based on such statement of work or specifications. The Consultant shall not incorporate its products or services in such statement of work or specifications unless approved in writing by the Contracting Officer, in which case the restriction in this subparagraph shall not apply. It is imperative that the Consultant be proactive in order to avoid organizational conflicts of interest. The Consultant shall take all reasonable measures to assure that organizational conflicts of interest do not occur. As part of the Consultant's efforts to avoid organizational conflict of interest situations, the Consultant shall inform the Government of any actual, potential, or apparent conflicts of interest. The Consultant is responsible for providing a detailed written report of actual, potential, or apparent organizational conflicts of interest to the Contracting Officer as soon as the circumstance is known, describing the conflict and how the Consultant plans to resolve the problem. Subcontracts: The Consultant shall include an article, substantially similar to this article, in subcontracts involving the performance of advisory and assistance services as that term is defined at FAR 37.201. The terms "contract," "contractor," and "contracting officer" shall be appropriately modified to preserve the Government's rights. 18.0 REFERENCE TO ATTACHMENTS The successful offeror will be required to submit the following information upon award: • Commitment to Protect Non-Public Information - Contractor Employee Agreement • Contractor Employee Separation Checklist 19.0 TECHNICAL EVALUATION FACTOR Technical factors are of paramount consideration in the award of the task order; however, price is also important to the overall award decision. All evaluation factors other than price, when combined, are significantly more important than price. The Government can make tradeoffs among price and technical factors in determining which Quoter offers the best value by awarding to other than the lowest price Quoter or other than the highest technically rated Quoter. Quoters are advised that award will be made to that Quoter whose quote provides the best overall value to the Government. TECHNICAL EVALUATION CRITERIA In determining which quote represents the best value and results in the lowest overall price alternative (considering price, special features, administrative costs, etc.) to meet the Government's needs, the Government shall evaluate quotes using the following technical evaluation criteria, which are listed in the order of relative importance with weights assigned for evaluation purposes: 1. Personnel/Staff Qualifications (50 Points) Demonstrated senior-level subject matter expert knowledge and experience of the contractor's project manager in providing intricate logistical support, knowledge of the art of charitable fundraising, and an adept understanding of conducting a fundraising campaign in a Federal agency. Demonstrated knowledge and experience in coordinating a fundraising campaign in a Federal agency having a biomedical research environment such as the National Institutes of Health will be most desirable. 2. Organizational Capabilities, Experience and Commitment (30 Points) Corporate capabilities and past performance in accomplishing similar Federal fundraising projects of comparable magnitude. 3. Understanding the Requirements/Technical Approach (20 Points) Technical and management approach describing how the contractor proposes to plan, manage, control and provide the support services specified in the Statement of Work. The following provisions and clauses apply to this acquisition and are incorporated by reference. Full text may be found at https://www.acquisition.gov/Far FAR 52.212-1 Instructions to Offerors-Commercial Items FAR 52.212-2 Evaluation-Commercial Items FAR 52.212-3 Offeror Representations and Certifications-Commercial Items FAR 52.212-4 Contract Terms and Conditions-Commercial Items FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes and Executive orders All interested parties shall submit electronic responses to Sheila Edmonds at sheila.edmonds@nih.gov. Responses must be received no later than 3:00 PM EST on Wednesday, May 11, 2011 and shall not exceed 10 single-side pages in length, exclusive of the cover page and letter, table of contents, appendices, and resumes. Please reference solicitation number NLM-11-075/SRE on all correspondence to this notice. Inquiries regarding this notice shall be submitted electronically to sheila.edmonds@nih.gov and shall be received by 3:00 PM EST on Tuesday, May 3, 2011.
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Place of Performance: Address: Bethesda, Maryland, 20894, United States; Zip Code: 20894
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R -- NIH 2011 Combined Federal Campaign (CFC)