Loren Data's SAM Daily™

FBO DAILY ISSUE OF APRIL 30, 2011 FBO #3444
DOCUMENT

Q -- Acute Inpatient Psychiatric Care - Attachment

Notice Date

4/28/2011
 

Notice Type

Attachment
 

NAICS

561320 — Temporary Help Services
 

Contracting Office

Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Northern California HealthCare System;5342 Dudley Blvd. Bldg 98 (90/CCA);McClellan CA 95652-1012
 

ZIP Code

95652-1012
 

Solicitation Number

VA26111RQ0255
 

Response Due

5/4/2011
 

Archive Date

7/3/2011
 

Point of Contact

Nandini Johnson
 

Small Business Set-Aside

N/A
 

Description

STATEMENT OF WORK PSYCHIATRIC SERVICES 1.The contractor shall provide all technical, professional, and clerical support to provide acute and urgent inpatient mental health care services and locked psychiatric bed services to beneficiaries referred by VANCHCS. Inpatient services shall include but are not limited to psychiatrist services, clinical psychological services, nursing services, social work services, rehabilitation services, health record services, restraint, seclusion, pharmaceutical services, use of outside resources, and agreement with general acute care hospitals. 2.The CONTRACTOR'S facility will be staffed 24 hours per day, 7 days per week, with psychiatrist's available on-site or on-call at all times. CONTRACTOR shall provide a staff of mental health professionals to provide telephone assistance, and consultation to VANCHCS staff, psychiatric and substance abuse evaluations, treatment recommendations, assistance in admitting patients to inpatient units, referrals, coordination of outpatient follow-up care, in-house dietary services, in-house pharmacy services, laboratory services, physical examinations, group therapy, educational activities, and any other service normally provided to its other patients. 3.For medical situations requiring emergency medical consultation or an emergency room, patients will be transported to a VA facility or VA contract facility, whenever possible, unless otherwise dictated by 911 emergency response procedures. VANCHCS or the patient will be responsible for transportation of VANCHCS patients using its own vans, ambulances or contract services. Upon contract award, VANCHCS will provide CONTRACTOR with a list of VA facilities or VA contract facilities. 4.During evenings and weekends, CONTRACTOR will maintain a log of all telephone contacts with VANCHCS patients and will forward the information concerning such patients to VANCHCS on the morning of the following business day. 5.Locked Beds: CONTRACTOR shall provide services to VANCHCS patients requiring care in a designated locked unit. The per diem rate for locked bed services will include all medications, nursing services, including close supervision, use of quiet rooms, meals, and assistance with hygiene, toiletries, linens, group activities, therapies provided by CONTRACTOR'S staff, and any other service required for care of the patient. 6.Seclusion and Restraint: When the use of seclusion or restraints is required after normal working hours or on weekends, CONTRACTOR shall charge VANCHCS the rate listed in the Fee Schedule. 7.CONTRACTOR may also provide Partial Hospitalization to patients referred under this contract. All determinations to refer VANCHCS patients to this lower level of care shall be made after consultation with the VANCHCS UR Coordinator. 8.Electro Convulsive Therapy (ECT): Inpatient or outpatient ECT may be provided under the terms of this agreement, if CONTRACTOR provides such services, however, CONTRACTOR shall not perform such services without first consulting with and obtaining the written approval of an authorized VANCHCS psychiatrist. 9.CONTRACTOR will not provide outpatient, or discharge medications under this agreement. Upon discharge of a patient from CONTRACTOR'S facility, the attending physician may either provide discharge instructions with a recommendation for medications to be prescribed, or they may write a prescription. Prescriptions written by CONTRACTOR'S staff shall not be filled in a private pharmacy. Patient will be required to hand-carry the prescription to an authorized VANCHCS Mental Health Clinic physician who will rewrite the prescription to be filled at a VA pharmacy. Prescriptions written by CONTRACTOR'S staff shall be in quantities sufficient to last until the patient's follow-up appointment at the VA (if known), or for the recommended course of treatment, not to exceed 30 (thirty) days. REFERRALS, RECORDS MANAGEMENT, SCHEDULING AND DOCUMENTATION PROCEDURES 1.Patients will initially be referred by telephone by an authorized VANCHCS staff member of the VANCHCS Mental Health Clinic or VA Medical Center, Mather, California. All telephone referrals will be confirmed with a written referral as indicated in Attachment 1. All weekday admissions and discharges (Monday-Friday from 8:00 a.m.-4:30 p.m.) must be approved by the VANCHCS attending physician or resident psychiatrist. Admissions during evenings and weekends shall be at the discretion of CONTRACTOR and shall be subject to the admission and utilization criteria established by VANCHCS and described herein. Payment for services provided to patients who present for treatment without prior referral from VANCHCS may not be covered under this contract. 2.CONTRACTOR shall maintain a treatment or consultation record as otherwise specified herein, and provide the VANCHCS referring office access to all records for patients referred under this contract. 3.Contractor staff shall maintain a log of all telephone contacts and forward patient information from such contacts to VANCHCS Staff the morning of the following business day. 4.Reimbursement Rates: The reimbursement rates for inpatient psychiatric, locked bed and partial hospitalization will be inclusive of all costs for the treatment of the patient to include Admitting and attending physician fees, routine lab, routine medical testing and pharmacy. The reimbursement rates will not include the cost for Medical History and Physical, CT scans, MRI, psychological testing and outpatient medical services at an emergency department. National Holidays: The 10 holidays observed by the Federal Government are: New Year's Day (January 1st), Martin Luther King's Birthday (3rd Monday in January), Presidents' Day (3rd Monday in February), Memorial Day (last Monday in May), Independence Day (July 4th), Labor Day (1st Monday in September), Columbus Day (2nd Monday in October), Veterans Day (November 11), Thanksgiving Day (4th Thursday in November), Christmas Day (December 25th) and any other day specifically declared by the President of the United States to be a national holiday. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies. 5.13JOINT COMMISSION ON ACCREDITATION OF HEALTH CARE ORGANIZATIONS (JCAHO) AND OTHER SPECIAL REQUIREMENTS a. The Contractor will be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work. Services shall be performed in compliance with all relevant regulatory standards, including, but not limited to, JCAHO, the Occupational Safety and Health Administration (OSHA) and HIPAA as required. b. The Contractor is required to maintain/provide records that document competence/performance level of Contractor employees working on this contract in accordance with JCAHO, as required, and other regulatory body requirements. Upon request, the Contractor will provide a current copy of the competence assessment checklist, annual performance evaluation, and listing of relevant continuing education to the Contracting Officer's Technical Representative (COTR) for each Contractor employee working on this contract. 5.14CONTRACTOR POINT OF CONTACT 1) Contractor shall have a person(s) designated as a contractor point of contact who will be responsible for the providing service under the contract. Within Ten (10) calendar days after award, the Contractor shall provide both the Contracting Officer and the COTR the name, address, telephone and fax number(s), and e-mail address. 2) The contractor point of contact will NOT be one of the contract personnel providing service under the contract. 3). The COTR will notify the Contracting Officer per the COTR Letter of Delegation. A copy of this letter will be given to the Contractor. This includes but is not limited to all problems not requiring immediate action as stated above. (End of Special Contract Requirements)
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCHCS/VANCHCS/VA26111RQ0255/listing.html)
 

Document(s)

Attachment
 

File Name: VA-261-11-RQ-0255 VA-261-11-RQ-0255 ACUTE INPT PSYCH CARE.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=195677&FileName=VA-261-11-RQ-0255-000.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=195677&FileName=VA-261-11-RQ-0255-000.doc

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02435826-W 20110430/110428234800-9f8cd977ac6286a580506e0567ad390b (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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