SOURCES SOUGHT
66 -- Robotic System for the Special Testing and Research Laboratory
- Notice Date
- 5/10/2011
- Notice Type
- Sources Sought
- NAICS
- 423490
— Other Professional Equipment and Supplies Merchant Wholesalers
- Contracting Office
- Department of Justice, Drug Enforcement Administration, Office of Acquisition Management, None, Washington, District of Columbia, 20537
- ZIP Code
- 20537
- Solicitation Number
- D-11-L1-0019
- Archive Date
- 6/2/2011
- Point of Contact
- Duane Smith,
- E-Mail Address
-
duane.l.smith@usdoj.gov
(duane.l.smith@usdoj.gov)
- Small Business Set-Aside
- N/A
- Description
- BACKGROUND This is a Sources Sought notice for the Drug Enforcement Administration's (DEA) Special Testing and Research Laboratory (STRL) which intends to acquire a Robotic System (System) to provide scientific data for determining the processing methodologies used to convert the morphine extracted from the opium poppy to make heroin in certain geographical regions. The purpose of this Sources Sought notice is to gather information about the commercial availability of a robotic system which has the capabilities as listed below in the 'Requirements' section. REQUIREMENTS 1. The System should be built to include the following, or functional equivalent: a. Centrifuge tube racks (for 15 mL centrifuge tubes); b. Vortex mixer; c. Reagent dispensing station; d. A Centrifuge; e. A capping station for the centrifuge tubes; f. GC vial racks for 2 mL vials; g. A capping station for 2mL GC vials or GC vial piercing station; h. An evaporation station with temperature control capabilities and gas flow capabilities; i. An incubation station; j. A weighing station; k. An interface between the GC/MS systems and preparation system, data transfer and remote start from the robotic system to the GC/MS system; l. A bar code reader; and m. A maximum sample capacity of 200. 2. The System should be designed to include: a. A single elevated table/bench with a non-corrosive surface to support the entire system, including the Gas Chromatograph Mass Spectrometer ( GC/MS) instrumentation; b. Dimensions of approximately 9.8 feet by 7.8 feet; and c. Detection devices to ensure user safety. 3. The System must also include a Microsoft Windows-based software terminal enabling computerized control of the robotic system that satisfies the following requirements: a. The ability to schedule and begin sample runs through a graphical user interface; b. The ability to react to sample preparation and analysis error; c. The ability to communicate with four (4) GC/MS instruments; d. The ability to communicate with STARLIMS laboratory information management system; e. The ability to append a sequence once a run starts and the option to batch any of the (4) four GS/MC instruments that is available; and f. The software should be as "user friendly" as possible, and require minimal input from the average use. 4. The Contractor will also be required to provide hardcopy documentation verifying the performance of the System's sample preparation as listed below: a. Adding the appropriate milligram equivalent (mgEq) (i.e. 10, 20, 30, or 45) to a centrifuge tube, and add internal standard solution; b. If the milligram equivalent is 10 mgEq, then add 5 mL of internal standard solution A. If milligram equivalent is other than 10 mgEq, then add 5 mL of internal standard B; c. Capping the centrifuge tube and vortex mixer for one (1) minute; d. Uncapping and add 4 mL of 2N acid solution, cap and mix for five (5) minutes; e. Centrifuging the solution at 3000 rpm for ten (10) minutes; f. Uncapping and removing the internal standard layer, add to a clean centrifuge tube and heat to dryness; g. Add 250 microliters of silylating reagent to the residue in the tube; h. Capping and incubating for ten minutes at room temperature for samples other than 10 mgEq; i. For samples that are 10mgEq incubate at 85 o C for ten minutes; j. If 10 mgEq add 2 mL of dilution solution, if other than 10 mgEq do not dilute; k. Add 250 microliters of sample to a 2 mL GC vial with insert, cap vial; l. Put GC vial in auto sampler tray; and m. Transfer the sample information from the preparation system to the GC/MS system and start analysis. The contractor will also be required to provide advanced technical training to at least two (2) DEA employees designated as the robotic system monitors whom are responsible for daily maintenance and minor repairs of the system. The contractor will also provide software training, to four (4) DEA employees that is sufficient to enable the employees to schedule and run samples on a daily basis. The contractor will provide a one (1) year warranty covering parts and labor for the entire robotic sample preparation and introduction system (not including the GC/MS components). The contractor shall provide free phone support for the life of the system. RESPONSES: Interested sources are asked to provide their responses in Times New Roman, 12 -point font. Responses must include the following information: 1. Company name; mailing address; physical address; point of contact; telephone number; fax number; e-mail address; DUNS number; NAICS code; company business size (if small, indicate type); and GSA schedule number (if applicable). 2. A corporate capability statement which includes the ability to design the robotic System to the physical and performance specifications of the STRL laboratory. 3. A representative sample of an award given to your company to provide the requirements as described in this notice within the past three (3) years. For each awarded listed, include: the type of contract (i.e. Blanket Purchase Agreement, Purchase Order, Task/or Delivery Order, etc), total estimated value, period of performance (e.g., base and number of option periods), customer (i.e. government agency or corporate entity) and respective point of contact (e.g., point of contact's name, phone number, and email address). 4. A Rough Order of Magnitude (ROM) pricing for: the design of the robotic system to the STRL's required physical and performance specifications, the corresponding software, unpacking and set up of the entire system, installation to include System Suitability and Qualifications, as well as advanced technical training and on-site training of six (6) total DEA employees. SUBMISSION All responses to this notice shall be submitted in writing to Duane Smith, Contract Support Specialist, at duane.l.smith@usdoj.gov no later than 9:00 AM EST on May 18, 2011. *Please note that the information provided in this Sources Sought notice is to be used for acquisition planning purposes to determine the available sources for the supplies and services described herein. This is not a solicitation and proposals are not being requested at this time. This notice is not to be construed as a commitment by the Government to issue a solicitation or award. Responses will not be considered proposals. The DEA will not be responsible for any costs incurred by interested sources responding to this Sources Sought notice.
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