SOLICITATION NOTICE
R -- Combined Synopsis Solicitation for Fine Art Appraisal Services for BOR
- Notice Date
- 5/23/2011
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- Bureau of Reclamation - Denver Finance Office Finance and Accounting Services, 84-27734PO Box 25007 Denver CO 80225
- ZIP Code
- 80225
- Solicitation Number
- R11PS80883
- Response Due
- 6/6/2011
- Archive Date
- 5/22/2012
- Point of Contact
- Paul Pierson Contract Specialist 3034452440 ppierson@usbr.gov;
- E-Mail Address
-
Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- Total Small Business
- Description
- COMBINED SYNOPSIS/SOLICITATION- R11PS80883, BOR Fine Art Appraisal This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation, R11PS80883, is issued as a Request for Proposal (RFP) for the appraisal of 178 Bureau of Reclamation art works. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-43. The solicitation is 100% Total Small Business set-aside, the associated NAICS code is 541990 - Appraisal (except real estate) services, and the small business size standard is $7M. This combined synopsis/ solicitation is for the following commercial items: Contract Line Item Number (CLIN):0001: 99 EA - Group A, Works on Display0002: 79 EA - Group B, Works in StorageDelivery Date CLIN 0001: Draft Due 75 days after contract award; Final Appraisal due 150 days after award CLIN 0002: Draft Due 150 days after contract award; Final Appraisal due 225 days after award All Services associated with this effort must be performed in accordance with the following: STATEMENT OF WORK 1.GENERAL The Bureau of Reclamation has a need for appraisal services for 178 works of American art (e.g., oil, acrylic, ink, and watercolor) dating from the late 1960's and early 1970's. The artwork documents Reclamation's history and is in need of a professional appraisal for continuation of proper care, protection, and preservation. 2.AUTHORITY Authority for this effort is from the Federal Property and Administrative Services Act of 1949 (P.L. 106-580); Interior Property Management Directives supplement to the Federal Property Management Regulations (41 CFR part 101); Department Manual, Personal Property Management, Part 410; Department Manual, Managing Museum Property, Part 411; Reclamation Manual Policy, Museum Property Management, LND P05; and Reclamation Manual Directives and Standards, Managing Museum Property, LND 02-02. 3.BACKGROUND Reclamation acquired the fine art collection (203 pieces total) as part of a public information program initiated in the late 1960's. The program commissioned 40 American artists with direction to document the development of the West's water resources for irrigation, hydropower generation, recreation, water conservation, and fish and wildlife enhancement. The artists were given complete freedom as to medium and style as long as the result met the general requirement of a Reclamation subject matter. Several of the artists produced multiple pieces under this program. Additional information about Reclamation's fine art collection can be found at the National Archives and Records Administration in Denver, Colorado. 4.WORK TO BE PERFORMED BY CONTRACTOR The successful contractor shall complete an appraisal of 178 works of 20th century American art created by 38 artists. These works are currently in storage or on display/exhibit in the following cities: Denver, Colorado; Washington, DC; Boise, Idaho; Sacramento, California; and Boulder City, Nevada. For each piece of fine art, the contractor shall be required to provide documentation that is prepared in accordance with the guidelines and standards required by the American Society of Appraisers, Appraisers Association of America, or other appraisal association, as appropriate, and with Reclamation's approval. For this appraisal, the type of value/purpose used shall be Retail Replacement Value and the approach used shall be the Market Analysis Approach. The contractor shall provide the following:A.Template presenting the formatting and organization to be used for all appraisals. B.Draft written appraisal for each piece of art, which shall include the following: Title Artist"Property Control Number (PCN) - provided by Reclamation"Location - including room number, building, city, state"Date"Medium"Dimensions - overall and sight"Frame description"Frame width"Condition of Frame"Lighting issues"Identifying marks and inscriptions"Subject and short description including style and technique"Digital color photographs embedded in appraisal - overall and close-up of inscriptions/markings/damage"Artist biography including relevant education, training, and exhibition history"Limiting conditions"Data and sources examined"Comparables/auction records - including date of sale, gallery/dealer/auction house, description of item, title, sales price, size, artist, medium"Appraisal value - including how value was determined and the analysis involved"Condition - including basic conservation needs C.Final draft version of each written appraisal, which takes into account and incorporates Reclamation's comments. D.Final product consisting of:"An overview which discusses examination procedures, purpose, and approach with which the values were determined, and a summary of the overall condition and conservation needs of the artwork, including references for relevant local conservators; "Professional resume; "Table of contents which includes the artist name, title of painting, and PCN; and "All accepted final appraisals which must be organized by artist and PCN. 5.GOVERNMENT-FURNISHED MATERIALS A.Access to the fine art collection. B.Article discussing the history of Reclamation's fine art program (attached).C.Listing of all works of art included in this appraisal. 6.SUMMARY OF DELIVERABLES A.Written draft appraisal of two pieces of Reclamation art representing two artists with differing markets.B.Written draft appraisal of each piece of art identified (Word format only). C.Written final draft appraisal of each piece of art identified which incorporates Reclamation's comments (Word format only). D.Final product which includes an overview, professional resume, table of contents, and all accepted final appraisals.E.Note: All deliverables must have gone through proofing and editorial review before submittal to Reclamation. 7.PROJECT COMPLETION/DELIVERY SCHEDULE The contractor will coordinate with the Contracting Officer's Representative (COR) at least 15 business days in advance of the intended date of examination to arrange site visits. The two draft appraisals referenced in Item 6.A. must be submitted to Reclamation no later than 30 calendar days after award of this contract. The accepted final product must be received by Reclamation no later than February 29, 2012. Group A (Works on Display)Location CountBoise, Idaho 5Boulder City, Nevada 1Denver, Colorado 23Sacramento, California 10Washington, DC 60 Total 99 Group A - Deliverable ScheduleDraft Due DateInitial draft75 days after awardFinal draft150 days after award _________________________________________________________________________________Group B (Works in Storage)Location CountDenver, Colorado 79 Total 79 Group B - Deliverable ScheduleDraftDue DateInitial draft150 days after awardFinal draft225 days after award 8.REVIEW OF DELIVERABLES A.Reclamation shall review initial draft appraisals of two pieces of Reclamation art and provide comments within 10 working days of submission.B.Reclamation shall review draft appraisals and provide comments within 30 calendar days of submission. C.Reclamation shall review final draft appraisals, which take into account and incorporate Reclamation's comments, within 30 calendar days of submission, and provide additional comments if needed.D.Reclamation shall review the final product, which includes an overview, professional resume, table of contents, and all accepted final appraisals, within 10 working days of submission and provide comments, if needed. 9.ACCEPTANCE OF DELIVERABLES Reclamation shall approve all acceptable final draft appraisals within 30 calendar days of submission before they are considered final. No deliverables shall be copyrighted by the contractor. All deliverables become the property of Reclamation and may be used for the following purposes/activities: data contained within the final product may be maintained in Reclamation controlled data management systems used for tracking and accountability purposes; the final product may be sent to the National Archives and Records Administration; a copy of the individual appraisals may accompany the works that are transferred between Reclamation offices; the value determinations may be used for insurance purposes when loaning works to non-Reclamation entities; the final product may accompany the works, in the event that the works are transferred to another Federal entity; and information contained within the final product may be used in publications/reports produced by Reclamation, in the development of magazine/newspaper articles, and for various websites.10.TECHNICAL COORDINATION The COR is Greek Taylor, Bureau of Reclamation, Policy and Administration, (303) 445 2895, gtaylor@usbr.gov. Please contact Greek for all questions related to this contract. All draft and final draft appraisals shall be submitted electronically, in Microsoft Word file format, to the following persons: Greek Taylor - gtaylor@usbr.gov Rochelle Bennett - rbennett@usbr.gov The final product shall be provided to Reclamation in three (3) bound color copies using archival quality materials and electronically (Microsoft Word or pdf file format) on one (1) DVD or similar storage device. In addition, all digital photographs including overalls and close-ups of inscriptions/markings/damage, identified by PCN, artist name, and painting title, shall be provided on one (1) DVD or similar storage device. The final product shall be submitted to the following address: FOB Destination for Delivery: U. S. Bureau of ReclamationPolicy and AdministrationAttn: Greek TaylorP.O. Box 25007 (84-53000)Denver, CO 80225 The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. The provision at 52.212-2, Evaluation -- Commercial Items, applies to this solicitation. The Government will award a single fixed-price purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price considered. The offeror must include with the offer a completed copy the Online Representations and Certifications Application (ORCA), which is the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items. The web site address is https://orca.bpn.gov/. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. The additional FAR clauses cited in the clause applicable to the acquisition are b(9), b(20), b(21), b(22), b(23), b(31), b(34), and b(39). Offers are due no later than 3:00 p.m. Mountain Time, 6 June 2011, via email to Paul Pierson at ppierson@usbr.gov. Offers must include the following: company name, company address, point of contact, point of contact phone number, DUNS number, and tax id number, itemized quotation inclusive of all shipping and handling charges FOB Destination. NOTE: This effort may require travel to various sites where the art is physically located (See section 7 of the SOW), all travel costs shall be worked in to the firm-fixed price of CLIN 0001 and CLIN 002, a separate reimbursement of travel costs will not be made. All travel shall be in accordance with the Federal Travel Regulation. All questions in response to this solicitation may be sent to Paul Pierson via e-mail at ppierson@usbr.gov and must be received no later than 3 p.m. Mountain Time, 27 May 2011.
- Web Link
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FBO.gov Permalink
(https://www.fbo.gov/notices/4a8e0ba3c4fe79dd3588d186a7d1f2dd)
- Place of Performance
- Address: See Statement of Work
- Zip Code: 80225
- Zip Code: 80225
- Record
- SN02454614-W 20110525/110523234459-4a8e0ba3c4fe79dd3588d186a7d1f2dd (fbodaily.com)
- Source
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