Loren Data's SAM Daily™

FBO DAILY ISSUE OF JUNE 30, 2011 FBO #3505
MODIFICATION

J -- Maintenance for Environmental Monitoring System

Notice Date

6/28/2011
 

Notice Type

Modification/Amendment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

HPODUS Environmental Protection AgencyAriel Rios Building1200 Pennsylvania Avenue, N. W.Mail Code: 3803RWashingtonDC20460
 

ZIP Code

20460
 

Solicitation Number

PR-OCSPP-11-00389
 

Response Due

7/11/2011
 

Archive Date

11/11/2011
 

Point of Contact

Abbie Jemmott, Phone: 2025641266
 

E-Mail Address

jemmott.abbie@epa.gov
(jemmott.abbie@epa.gov)
 

Small Business Set-Aside

Total Small Business
 

Description

NAICS Code: 811219 The US Environmental Protection Agency (EPA) Office of Acquisition Management (OAM) intends to award a purchase order for the Office of Chemical Safety and Pollution Prevention (OCSPP) Office of Pesticide Programs (OPP) Biological and Economic Analysis Division (BEAD) Environmental Science Center (ESC) in Fort Meade, MD under the authority of FAR Part 13, Simplified Acquisition Procedures. The purpose of this order is to acquire a Fixed Rate maintenance service agreement for a Rees Scientific Environmental Monitoring System for the period 8/11/11 through 8/10/12, with two additional 1-yr option periods. The Government intends to award while evaluating the total cost of acquisition. The vendor shall provide a comprehensive validation and service package in accordance with the technical specifications and requirements below. Technical Specifications: Environmental Monitoring System Maintenance The vendor shall provide a comprehensive validation and service package, which includes but is not limited to the following services: 1. Vendor must be ISO 17025 accredited. 2. Comprehensive system test verifies, calibrates, and documents all system functions including readings, databases, alarms, dial-outs, outputs, reports, and user programming. 3. Includes a 3-year onsite service plan with 24/7 technical support. 4. Vendor must specify a response time for placing a technician onsite at the Agencys laboratory at Ft. Meade, Maryland for any issues that require a visit. The laboratory relies heavily on this system for its homeland security-related programs and response efforts. 5. Onsite service includes all parts and labor. 6. Conduct calibration of all temperature, humidity, and CO2 sensors with recognized accredited (e.g. ISO 17025) equipment and provide copies of reference equipment calibration certificates once annually. 7. GMP/GLP IQ/OQ validation report. 8. New software validation test report. 9. Provide software updates. 10. Conduct annual preventative maintenance visit. 11. Onsite refresher training at PM visit for a minimum of 10 individuals. 12. Must have ability to add additional sensors to the system should EPA need them (the cost of any additional sensors will be added to the annual payment). 13. Vendors must provide references (customer name, contact information) to verify that they have been successful in providing their own software updates and service to an existing Rees Scientific System (see Functional Requirements of Environmental Monitoring System). 14. EPA recognizes that vendors other than the manufacturer of this system cannot provide updates to existing software that is proprietary and must overlay with their own software. The system must perform as specified under Functional Requirements of Environmental Monitoring System (see below). Quotes must reflect all charges necessary to ensure the system functions as specified within Functional Requirements of Environmental Monitoring System. Functional Requirements of Environmental Monitoring System 1. The system is specifically designed as an environmental monitoring system capable of sensing environmental parameters such as temperature, humidity, CO2, etc. in real time and monitoring and alarming based on the real-time readings from its sensor. 2. The system is capable of monitoring up to 160 wireless or hardwired sensors. Sensors are capable of monitoring temperatures between -100.0OC and 60.0OC with 0.1OC resolution, humidity between 0.0% and 100.0% with 0.1% resolution, and percent CO2 levels between 0.0% and 20.0% with 0.1% resolution. 3. The system shall be fully Windows? based. The system shall have the ability to run different Workstations on different Windows? platforms simultaneously so that different people in the organization can use the system on the PC that is already on their desktop. 4. The system shall be computer based and shall communicate and operate over customer existing TCP/IP LAN/WAN. 5. It shall be possible to configure any PC that is on the user?s network to operate as a fully capable Workstation for the system without requiring any additional wiring to that PC beyond the already existing Network connection. 6. Access to the system shall be controlled by user name and password. Access permissions shall include the ability to:a. Enable alarms;b. Inhibit single alarms for a short time only;c. Inhibit single alarms for unlimited time;d. Inhibit multiple alarms;e. Program the access control system;f. Program the environmental system inputs;g. Program environmental system outputs; andh. Modify user names and passwords. 7. Systems shall be capable of delivering alarm messages for each input, which shall include the current sensor reading, the upper and lower alarm limits, and the inputs current alarm status with a voicemail quality voice. 8. Systems must have independent programmable alarm delays on each input to provide false alarm prevention. The user shall be able to inhibit any alarm for a preset time period. The alarm will automatically re-enable after timing out. 9. This system shall dial out using a voicemail quality voice to report alarms. The user shall be expected to respond by pressing a tone key on their telephone. It shall be possible to record a voice tag for each node that will be spoken by the system to identify that node whenever the unit dials out to report an alarm. It shall also be possible to give each input an alphanumeric ID code to identify it that will be spelled out by the system when it telephones out an alarm for that input. It shall also be possible to call the system up and it shall provide a complete overview report of all input conditions, and allow alarms to be controlled. 10. When an alarm is handled from a PC, the system shall have an alarm response form where the user fills in blanks to indicate how an alarm was handled with optional free form comment about the situation. These user entries shall be an auditable write-once type system where the user cannot go back and modify previously entered responses. It must be possible to add to previous entries to elaborate or in case a mistake was made. 11. All alarm state changes should be logged along with a complete time and date stamp if the proper options in the program are set. 12. There shall be an audit log that documents program changes, input calibrations, and access code changes. The log shows what the conditions were, what they were changed to, and who changed them. 13. All changes in the user program must be logged into an encrypted audit trail in plain English that shows a valid time/date stamp, the individual who made the change, and the exact nature of the change. 14. Systems shall be capable of answering the telephone and shall give the caller the complete current alarm status information, which telephone number has responded to alarm messages, if any, and current probe readings with a voicemail quality voice. 15. It shall be possible to interrogate individual inputs from the phone, from the front panel or from the PC to obtain readings and complete alarm status at any time. Any input can be inhibited remotely by phone with the proper access code. 16. The system shall be capable of logging all events on the computer screen in real time. This will allow a user at a dedicated PC to respond to the alarm before it begins its programmed voice dialing. 17. The system shall be capable of operating independent of the PC or Network. The system or node will perform all of the monitoring, alarming, data collection and off-site notification whether the PC is on or off-line. The system shall have a built in memory buffer to ensure that all data is secure until it is downloaded to the PCs central database. 18. The system shall have customizable telephone lists. Each input shall be capable of being assigned a different set of day/night phone lists. The system shall have a telephoning delay that is programmable. 19. Systems shall have a dead system alarm that generates a clearly audible trouble alarm if the system fails to complete its program cycle or if a problem with the external wiring develops (such as shorts, opens, etc.). 20. The system shall have a built-in 4 hour battery back-up system. It will have a power outage recognition alarm with a user settable delay. 21. The system shall have a non-volatile program and data memory. Data is not lost when power is removed. 22. Systems shall have simple, menu driven programming, which asks plain English questions and gives choices among clearly defined alternatives. All programming shall be done on a personal computer with full mouse support, either on-line or off-line. There shall be complete on-line context sensitive help. 23. Systems shall be multi-tasking. They shall scan inputs even during programming or talking and shall handle higher priority events before lower priority ones. 24. Inputs can be grouped by department or type, etc., for report generation and alarm handling purposes. 25. The system shall be capable of scheduling alarms to follow up to 20 independent 7-day schedules with up to 20 holiday exceptions. 26. The system shall have sophisticated security features that will prevent unauthorized access to the program or data at both the node and the PC. There shall be capability for 50 users, with independent passwords, and six digit access codes with access permissions. These user names and passwords shall provide identification of and accountability by all persons using the system. 27. It shall be possible for multiple PCs to log onto the same node simultaneously to handle alarms, monitor, download and print information or program, with the proper security clearance. 28. The databases shall be kept in an encrypted database system and it must be possible to generate files in real time in other formats including Excel and Access. 29. Historical data may be retrieved and analyzed in many different formats, including graphing or printout of a probes readings, highs, lows and averages. 30. The system shall come with a complete hardware and software validation manual, detailing all test results. 31. The system shall offer the end user the options of using either a 2 or 4 digit year and 12-hour (AM and PM) or 24-hour time. 32. The system shall be capable of daily automatic printouts for events and readings reports and graphs, all history reports, and 4-hour printouts for the readings history report. 33. The system shall be capable of generating reports of all system events selected by department, and/or by input number, input name, event type, and date. As an option, such reports shall included detailed descriptions of program changes, and user comments and filled out alarm response forms about the particular events. 34. The system shall be capable of generating printouts or graphs of readings, and of daily highs, lows and averages, selected by department. Quotes are requested by 12:00 PM on Monday, July 11, 2011 and shall be submitted via e-mail to jemmott.abbie@epa.gov. It is the Government?s intent to award a purchase order for this procurement by August 11, 2011. Questions regarding this RFQ may be directed to Abbie Jemmott, Contract Specialist at jemmott.abbie@epa.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/EPA/OAM/HQ/PR-OCSPP-11-00389/listing.html)
 

Place of Performance

Address: USEPA Environmental Science Center701 Mapes RoadFort MeadeMD20755USA

Zip Code: 20755
 

Record

SN02484008-W 20110630/110628234537-e9d3619be8eb9a8c789012930a64845a (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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