MODIFICATION
X -- Colorado Army National Guard Strong Bonds Event
- Notice Date
- 7/13/2011
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- USPFO for Colorado, ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, CO 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC-11-T-0021
- Response Due
- 7/22/2011
- Archive Date
- 9/20/2011
- Point of Contact
- Camelia Vasquez-Marshall, Phone: 7208478675
- E-Mail Address
-
c.vasquezmarshall@us.army.mil
(c.vasquezmarshall@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number W912LC-11-T-0021. The solicitation document incorporates provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-26 (12 Jun 2008) and Defense Federal Acquisition Regulation Supplement (DFARS) change notice 20080721. It is the offeror's responsibility to be familiar with the applicable clauses and provisions. This acquisition is for the purchase of the following service contract. The Colorado Army National is looking for property to host their Strong Bonds Event August 26-28, 2011. The property must be located in Estes Park, Colorado and be a mountain resort where families can engage and bond over curriculum (i.e. swimming, hiking, crafts, and campfires). The Colorado Army National Guard intends to award a Firm-Fixed-Price Contract for lodging, meals and conference services. The North American Industrial Classification System (NAICS) code for this procurement is 721110. This solicitation will end on 22 July 2011, 10:00 a.m. MDT. Quotes received after this time will not be considered. General requirements; 1. Conference/meeting space for approximately 150 adults, banquet style in rounds of 6. Cost of space must include morning and afternoon breaks. AM to include light breakfast snacks, coffee, tea, cold drinks and fruit, PM to include lemonade, iced tea and cookies as described in daily requirements. 2. Meeting space for childcare (0-5), approx. 25 children; and meeting space for older children/youth activities (6-12), approx. 35 children for duration of weekend, totaling 2 rooms. Billing to be split by Army 1 room and Air 1 room. 3. Hospitality Suite available for the weekend as a headquarters capable of holding up to 5-10 adults and equipment/storage. (Fri-Sun) 4. AV support to include remote and sound system with wireless microphones (2) for main meeting room. Wiring and patches to incorporate laptop in sound system. One white screen, podium, 4 materials at head of room and LCD projector. 5. Three 6' tables on one side of the room to be used by instructors. 6. Four 6' material tables set in back of room. 7. All sleeping rooms and conference space preferably to be in one building. 8. Late checkout available to 2:00 pm on Sunday. 9. Third party event planners that bid must provide company staff member on site for entire event at no added expense or cost to the government. Daily requirements; Friday, AUG 26, 2011 1. Hotel accommodations, approximately 55 rooms (25 master billed (Army), (20 master billed (Air), and 10 individually billed rooms for support staff (5 Air and 5 Staff)) rate include parking fees. 2. Lobby space for 1 table and signs to accommodate group check in from 4:00 to 8:00PM. 3. Meeting space available at 6:00 to set up for conference. Saturday, AUG 27, 2011 1. Hotel accommodations, approximately 55 rooms (25 master billed (Army) and (20 master billed (Air). 10 individually billed rooms for support staff (5 Air and 5 Staff)) rate to include parking fees. 2. Breakfast buffet for approximately 225 (100 Air and 125 Army), full breakfast to include eggs, meat, potatoes, selection of fruits, muffins/breads, cereals, juices, coffee and tea. Rate to include all gratuity and service fees. 3. Main meeting/banquet room for approximately 150 with self service coffee and cold beverages available from 9:00AM to 2:00PM set as rounds for 6 with linens. This room will require podium and AV support as in General requirements. 4. Lunch provided for 225 guests rate to include gratuity and service fees. Meal must include salad, bread, main dish and dessert along with drinks. Sunday, AUG 28, 2011 1. Breakfast buffet for approximately 225 (100 Air and 125 Army), full breakfast to include eggs, meat, potatoes, selection of fruits and muffins/breads, cereals, juice, coffee, and tea. Rate to include all gratuity and service fees. 2. Additional meeting room needed for approximately 50 for chapel service 0800-0900AM. Set-up in theatre style with podium added. 3. Main meeting/banquet room for approximately 150 with self service coffee and cold beverages available from 9:00AM to 2:00PM set as rounds for 6 with linens. This room will require podium and AV support as in General requirements. The Contractor shall propose the following Contract Line Item Numbers (CLINS): CLINS: 0001 Lodging 0002 Lobby space for check-in 0003 Conference/Meeting Space 0004 Breakfast 0005 Lunch 0006 Audio/visual & support The Government will man an award to the lowest priced, responsible contractor whose quote confirms to the solicitation and the Performance Work Statement (PWS). The following clauses and provisions are incorporated by reference and are to remain in full force in any resultant purchase order; FAR 52.212-1, Instructions to Offerors, Commercial Items (Nov 2007) and 52.215-5, Facsimile Proposals (Oct 1997) applies to this acquisition. Submit signed and dated quotes on company letterhead. The contractor must be registered in the Central Contractor Registration database. Offerors must be registered in the Online Representations and Certifications system at http://orca.bpn.gov. Clauses and provisions may be accessed via the internet, http://farsite.hill.af.mil. The following FAR clauses 52.212-4 Contract Terms and Conditions-Commercial Items (Feb 2007) is incorporated into this RFQ and is amended to add the following FAR clauses: 52.204-7 Central Contractor Registration (Jul 2006), 52.252-2, Clauses Incorporated by Reference (Feb 1998), 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Feb 2008). The following additional FAR Clauses are applicable: 52.219-6, Notice of Total Small Business Set-Aside (June 2003);52.222-3, Convict Labor (June 2003); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26, Equal Opportunity (Mar 2007); 52.222-36, Affirmative Action for Workers With Disabilities (June 1998); 52.222-50, Combating Trafficking in Persons (Aug 2007; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003). The following DFARS clauses apply 252.212-7001, Contract Terms and Conditions Required to Implement Statues or Executive Orders (Mar 2008) specifically the following clauses under paragraphs (a) and (b) are applicable; 252.204-7004, Alternate A (Sep 2007). This contract incorporates one or more clauses by reference, with the same force and effects as if they were given in full text. Upon request, the contracting Officer will make their full text available. Also, the full test of a clause may be accessed electronically by these addresses: www.farsite.hill.af.mil or www.arnet.gov/far. The following additional clauses are also incorporated into this solicitation DFAR 252.204-7004 Alt A, Required Central Contractor Registration (Sep 2007); A due date for offers will be 10 a.m., MDT, 22 July 2011. Offers will only be accepted via email at c.vasquezmarshall@us.army.mil. Reference the Solicitation number W912LC-11-T-0021. Please email questions to Camelia at the above email.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA05/W912LC-11-T-0021/listing.html)
- Place of Performance
- Address: USPFO for Colorado ATTN: Mail Stop 53, 660 South Aspen Street, Building 1005 Aurora CO
- Zip Code: 80011-9511
- Zip Code: 80011-9511
- Record
- SN02496913-W 20110715/110713234524-d9c4fc0adcdab30d79f78eeb4ab8c620 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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