SOURCES SOUGHT
R -- Water Quality Testing Services (Lab Testing)Klamath Basin Area Office (KBAO)
- Notice Date
- 7/14/2011
- Notice Type
- Sources Sought
- Contracting Office
- Bureau of Reclamation - MP - Regional Office 2800 Cottage Way, Room E-1815 Sacramento CA 95825
- ZIP Code
- 95825
- Solicitation Number
- R11SY20164
- Response Due
- 7/21/2011
- Archive Date
- 7/13/2012
- Point of Contact
- Kara A. Fleming Contracting Officer 9169785132 kfleming@usbr.gov;
- E-Mail Address
-
Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- N/A
- Description
- This announcement is hereby issued to Small Business (per the NAICS Code below), 8(a) Small Business, HUBZone, Small Business, and Service-Disabled Veteran-Owned Small Business concerns that may be interested in performing a contract for the Mid-Pacific Region of the Bureau of Reclamation, Klamath Basin Area Office, Klamath Falls, OR. The work to be performed is described below. Based upon response to this announcement, the Government may determine to set this acquisition aside or proceed with an unrestricted solicitation. The applicable North American Industry Classification System (NAICS) Code is 541380 and the related small business size standard is $12 million. This notice is not a request for quotation/proposals and the information presented in this announcement will not obligate the Bureau of Reclamation in any manner. Interested parties should include the following information in their response: (a) Business name, address, cage code, size classification based on NAICS size standard, socioeconomic classification (i.e. HUBZone and/or 8(a)), and a point of contact; (b) A positive statement of your intention to submit an offer for any further solicitation as a prime contractor; (c) Evidence of your experience performing work similar in type and scope to the work in this announcement within the last five years. The evidence should include: contract numbers, project titles, dollar amounts and points of contacts with telephone numbers and emails. Please do not include more than three past projects; and (d) Include attachments cataloging the company's equipment assets, personnel resources and financial resources that demonstrate company responsibility and capability to perform required work. All interested parties are encouraged to respond to this notice, by e-mail to kfleming@usbr.gov no later than 10:00 a.m. on July 21, 2011. The information provided in this announcement is the only information the Government has available at this time. There are no specifications, drawings, bid packages, or source lists available. The principal components of the work to be performed include: 1. Water Quality Control Services - Laboratory Analysis as follows: Water SamplesLine ItemMethod Description0000Laboratory Analysis for Water Quality Control Services - This is an informational line item only; for pricing see line items below. Contractor will provide all necessary and qualified personnel, facilities, equipment, materials, tools, transportation, and supervision necessary to provide Laboratory Analysis. 0001EPA 350.1Dissolved Ammonia: Maximum Reporting Limit = 0.05 mg/L 0002EPA 353.2Dissolved Nitrate + Nitrite: Maximum Reporting Limit = 0.05 mg/L0003EPA 351.2Total Kjeldahl Nitrogen: Maximum Reporting Limit = 0.2 mg/L 0004SM 4500P-BETotal Phosphorous: Maximum Reporting Limit = 0.050 mg/L0005SM 4500P-EDissolved Ortho Phosphate: Maximum Reporting Limit = 0.50 mg/L 0006SM 52105-Day Biochemical Oxygen Demand: Maximum Reporting Limit = 3 mg/L0007SM 5210Carbonaceous Biochemical Oxygen Demand: Maximum Reporting Limit = 3 mg/L 2. Contractor/laboratory or laboratory service sent shall be located within a 200 mile radius of Klamath Falls, OR to accommodate sample delivery. 2. Contractor/laboratory shall provide acceptable reporting limits and analysis methods for all parameters noticed above. 3. The Contractor/laboratory may not sub contract any analysis out. 4. In order to receive an award the laboratory must be approved by Mid-Pacific Region's Environmental Office MP-157. Approval will include but not be limited to passing a Quality Assurance Audit below, receiving an acceptable review of the laboratory's QA Manual, round-robin performance evaluation samples, and reporting limits. Audit Process: The MP-157 quality assurance (QA) section conducts audits on laboratories involved in analytical activities that support MP-157 Mid-Pacific Region projects. The audit consists of reviewing the laboratory's QA manual and the last three years of approved round-robin performance study results, submitting performance evaluation samples, and conducting an onsite audit. The review process allows the QA section to determine if laboratories are capable of performing quality analyses on Mid-Pacific Region samples while following QA/QC practices that meet or exceed Mid-Pacific Region standards and protocols. Background Review: Prior to the audit, the QA section will contact the laboratory QA officer or the laboratory director and request a copy of both the current QA manual and the last three years of approved round-robin performance study results. The performance study results and QA manual are reviewed by the QA section. Performance Evaluation Samples: Prior to the onsite audit, the QA section conducts a performance audit by submitting performance evaluation samples. The purpose of the performance evaluation samples is to evaluate the laboratory's ability to generate accurate data. If the laboratory performs poorly on the performance evaluation samples, the QA section may consider not conducting the onsite audit. The parameters submitted for the performance evaluation samples will be tailored to reflect those of current Mid-Pacific Region projects and the methods the laboratory performs. If the laboratory does not obtain a result within the acceptance criteria, the laboratory will be directed to reanalyze the sample(s). If the reanalyzed result is within the acceptance criteria, then the performance audit is considered acceptable. If the laboratory still does not meet the acceptance criteria upon reanalysis, a new performance evaluation sample from a different lot or vendor will be submitted. If the laboratory can obtain an acceptable result on the new performance evaluation sample, the performance audit is considered acceptable. If the laboratory does not meet the acceptance on the original, reanalysis, or new performance evaluation sample, the laboratory will not be audited or approved for this method/parameter. Audit Agenda: Approximately one week prior to the audit, the auditor will send the laboratory contact a proposed audit agenda. The audit agenda details the time allotted for the initial meeting with management, analytical method review, document review, and debrief. After laboratory review and approval, the audit agenda will be finalized. Onsite Audit: An onsite laboratory audit is conducted by the QA section to assess the laboratory's expertise in conducting the analyses, the capability for producing valid data, the ability to effectively support the data, and the integrity of the QA/QC practices. Meet with Management: The first step of the audit will be to meet with management and key laboratory personnel to discuss the purpose of the audit and give a general overview about the Mid-Pacific Region and the Environmental Monitoring Branch (MP-157). During this meeting, the audit team will discuss MP-157's policies and requirements, the performance evaluation sample results (if available), document request, and questions for the QA Officer (QAO). Analytical Method and Document Review: During the onsite audit, the QA officer, analysts, and other key laboratory personnel are questioned to determine their overall understanding of the methods and laboratory procedures. Documentation practices are also reviewed. In general, the auditors are checking to see if the laboratory procedures follow the laboratory's QA manual guidelines and the EPA method, Standard method, or other method protocols. Debrief: The most serious deviations are presented to the laboratory as findings in a debrief meeting at the end of the audit; the debrief is generally conducted the day after the audit. All the deviations are written as findings or observations in the final audit report. Audit Report: Any deviations from accepted protocols are written in an audit report as findings. The report can also include good practices for any procedures that the auditors would like the laboratory to continue and observations for any procedures that the auditors would like the laboratory to adopt. Laboratory Audit Response and Final Approval LetterThe laboratory is asked to send a response to each finding detailed in the QA section's audit report. The auditors will review this response and assess if the corrective actions and explanations are acceptable. If any response is questionable, the laboratory is contacted for clarification. Once the review of the laboratory's audit response is complete, the lead auditor will send a final letter addressing whether or not the laboratory is approved for use. Central Contractor Registration (CCR), as required by FAR 4.1102, applies to this procurement. Prospective contractors must be registered prior to award. Lack of registration in the CCR database will make an offeror ineligible for award. Information on CCR registration can be obtained via the Internet at http://www.ccr.gov.
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