SOLICITATION NOTICE
Q -- Parata Pharmacy Cabinet Maintenance Services
- Notice Date
- 7/22/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Southeast Regional Contracting Office, ATTN: MCAA SE, Building 39706, Fort Gordon, GA 30905-5650
- ZIP Code
- 30905-5650
- Solicitation Number
- W91YTV-11-T-0255
- Response Due
- 8/1/2011
- Archive Date
- 9/30/2011
- Point of Contact
- Pamela W. Owens, 706 787 0293
- E-Mail Address
-
Southeast Regional Contracting Office
(pamela.w.owens@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W91YTV-11-T-0255. This acquisition is issued as a Request for Quote (RFQ). All responsible submissions will be considered for this requirement. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-53, effective 5 July 2011. The North American Industry Classification System (NAICS) Code for this procurement is: 811219. This requirement is unrestricted. US Army MEDDAC, Winn Army Community Hospital, Pharmacy Department, (Richmond Hill), Ft. Stewart, Georgia has a requirement for the following: CLIN 0001: Maintenance Services on two Government Owned Parata Minis, SN: 04-0411-10374 and 04-0411-10377 from 10/1/2011 to 9/30/2012. Firm Fixed Price for on site remedial repairs, emergency repairs, and routine preventive maintenance services. All Services in accordance with the Performance Based Work Statement, 5 days per week, during duty hours (7:30 am - 4:30 pm) for Winn Army Community Hospital, equipment is at 2451A Hwy 17, Richmond Hill, Georgia. Unit price: ____________________________ Total Amount: __________________ CLIN 0002: Maintenance and Upgrade Services for Government Owned Parmacy 2000 Software from 10/1/2011 to 9/30/2012. Firm Fixed Price for 2 preventive maintenance (PM) visits with 2 hour staff refresher training and Software upgrades during PM visits: Six month warranty on replacement or repair of system hardware: Minor software updates to include patches, engineering updates and software bug fixes. in accordance with the Performance Based Work Statement: Quarterly Service Reporting to include number of dispatches, dispatch category (red/blue) and exception reporting: Call center support to include first telephonic and remote resolution within 4 pharmacy hours and field dispatch if unresolved: Also includes Field Service Support, Weekly Drug Image Updates, Hardware Support and Defect Replacement Post Warranty, and Packing Box Support. Unit price: ____________________________ Total Amount: __________________ CLIN 1001: Maintenance Services on two Government Owned Parata Minis, SN: 04-0411-10374 and 04-0411-10377 from 10/1/2012 to 9/30/2013. Firm Fixed Price for on site remedial repairs, emergency repairs, and routine preventive maintenance services. All Services in accordance with the Performance Based Work Statement, 5 days per week, during duty hours (7:30 am - 4:30 pm) for Winn Army Community Hospital, equipment is at 2451A Hwy 17, Richmond Hill, Georgia. Unit price: ____________________________ Total Amount: __________________ CLIN 1002: Maintenance and Upgrade Services for Government Owned Parmacy 2000 Software from 10/1/2012 to 9/30/2013. Firm Fixed Price for 2 preventive maintenance (PM) visits with 2 hour staff refresher training and Software upgrades during PM visits: Six month warranty on replacement or repair of system hardware: Minor software updates to include patches, engineering updates and software bug fixes. in accordance with the Performance Based Work Statement: Quarterly Service Reporting to include number of dispatches, dispatch category (red/blue) and exception reporting: Call center support to include first telephonic and remote resolution within 4 pharmacy hours and field dispatch if unresolved: Also includes Field Service Support, Weekly Drug Image Updates, Hardware Support and Defect Replacement Post Warranty, and Packing Box Support. Unit price: ____________________________ Total Amount: __________________ CLIN 2001: Maintenance Services on two Government Owned Parata Minis, SN: 04-0411-10374 and 04-0411-10377 from 10/1/2013 to 9/30/2014. Firm Fixed Price for on site remedial repairs, emergency repairs, and routine preventive maintenance services. All Services in accordance with the Performance Based Work Statement, 5 days per week, during duty hours (7:30 am - 4:30 pm) for Winn Army Community Hospital, equipment is at 2451A Hwy 17, Richmond Hill, Georgia. Unit price: ____________________________ Total Amount: __________________ CLIN 2002: Maintenance and Upgrade Services for Government Owned Parmacy 2000 Software from 10/1/2013 to 9/30/2014. Firm Fixed Price for 2 preventive maintenance (PM) visits with 2 hour staff refresher training and Software upgrades during PM visits: Six month warranty on replacement or repair of system hardware: Minor software updates to include patches, engineering updates and software bug fixes. in accordance with the Performance Based Work Statement: Quarterly Service Reporting to include number of dispatches, dispatch category (red/blue) and exception reporting: Call center support to include first telephonic and remote resolution within 4 pharmacy hours and field dispatch if unresolved: Also includes Field Service Support, Weekly Drug Image Updates, Hardware Support and Defect Replacement Post Warranty, and Packing Box Support. Unit price: ____________________________ Total Amount: __________________ Total price for Base and all Option Years: __________________________________ This solicitation must be quoted all or none. Services to: US Army MEDDAC, Winn Army Community Hospital, Pharmacy Department, 2451A Highway 17, (Richmond Hill) Fort Stewart, Georgia. ATTN: Ms. Regina Florence. Services will begin on or about 15 October 2011. The provisions at FAR 52.212-1, Instructions to Offerors - Commercial Items (June 2008) apply to this acquisition. The following is incorporated as an Addendum to 52.212-1: (m) The non-FAR Part 12 discretionary FAR, DFARS, AFARS, and MEDCOM provisions included herein are incorporated into this solicitation by reference or in full text. If incorporated by reference, see provision 52.252-1 for location where full text can be obtained. The following provisions are incorporated by reference: 52.225-25 Prohibition on Engaging in Sanctioned Activities relating to Iran-Certification (Sep 2010); 52.237-1 Site Visits (Apr 1984); and 52.222-48 Exemption From Application of the Service Contract Act to Contracts For Maintenance, Calibration, or Repair of Certain Equipment Certification (FEB 2009. The following provisions are incorporated in full text: 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): www.arnet.gov/far www.dtic.mil/dfars www.farsite.hill.af.mil (End of Provision) 52.252-5 Authorized Deviations in Provisions (APR 1984) (a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision. (b) The use in this solicitation of any DoD FAR Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of Addendum to 52.212-1) FAR 52.212-2 Evaluation-Commercial Items (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical capability to provide the services to meet the Government requirement; (ii) price; and (iii) past performance. Technical and past performance, when combined, are equal. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Addendum to 52.212-2) Offerors must include a completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (MAY 2011) and Alternate I (MAY 2011) with their offer. (See 52.252-1 for electronic address for full text of this provision). Offerors must keep their prices firm for 60 days from release of this RFQ. FAR 52.212-4, Contract Terms and Conditions- Commercial Items (JUN 2010), applies to this acquisition to include the following clauses: Addendum 52.212-4: (u) The non FAR Part 12 discretionary FAR, DFARS, AFARS and Local clauses herein are incorporated into this contract either by reference or full text: If incorporated by reference see clause 52.252-2 for locations where full text can be found. The following clauses are incorporated by reference: 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011); 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2010); 52.209-6 Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment (DEC 2010); 52.222-3, Convict Labor (June 2003); 52.222-21 Prohibition of Segregated Facilities (FEB 1999); 52.222-26, Equal Opportunity (MAR 2007); 52.222-36 Affirmative Action for Workers with Disabilities (OCT 2010); 52.222-50, Combating Trafficking in Persons (FEB 2009); 52.222-51 Exemption From Application of the Service Contract Act to Contracts for Maintenance, Calibration, Repair of Certain Equipment-Requirements (NOV 2007); 52.223-5 Pollution Prevention and Right-to-Know Information (Aug 2003); 52.223-18 Contractor Policy to Ban Text Messaging While Driving (SEP 2010); 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008); 52.232-18 Availability of Funds (APR 1984); 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003); 52.233-3, Protest After Award (Aug 1996); 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004); 52.237-2 Protecting of Government Buildings, Equipment, and Vegetation (APR 1984); 52.237-3 Continuity of Services (JAN 1991); 252.201-7000 Contracting Officer's Representative (DEC 1991); DFARS 252.203-7000 Requirements Relating to Compensation of Former DOD Officials (JAN 2009); DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (JAN 2009); DFARS 252.204-7000 Disclosure of Information (DEC 1991); DFARS 252.204-7003 Control of Government Personnel Work Product (Apr 1992); DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (MAR 2008); 252.232-7010 Levies on Contract Payments (DEC 2006); and 252.243-7001 Pricing of Contract Modifications (DEC 1991). The following Clauses are incorporated in full text: 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days before contract expires. (End of Clause) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days before contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years. (End of Clause) 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) Funds are not presently available for performance under this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of Clause) 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far www.dtic.mil/dfars www.farsite.hill.af.mil (End of Clause) 52.252-6 Authorized Deviations in Clauses (APR 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any DoD FAR Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of Clause) DFARS 252.204-7008 Export Controlled Items (APR 2010) a) Definition. "Export-controlled items," as used in this clause, means items subject to the Export Administration Regulations (EAR) (15 CFR Parts 730-774) or the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130). The term includes: (1) "Defense items," defined in the Arms Export Control Act, 22 U.S.C. 2778(j)(4)(A), as defense articles, defense services, and related technical data, and further defined in the ITAR, 22 CFR Part 120. (2) "Items," defined in the EAR as "commodities", "software", and "technology," terms that are also defined in the EAR, 15 CFR 772.1. (b) The Contractor shall comply with all applicable laws and regulations regarding export-controlled items, including, but not limited to, the requirement for contractors to register with the Department of State in accordance with the ITAR. The Contractor shall consult with the Department of State regarding any questions relating to compliance with the ITAR and shall consult with the Department of Commerce regarding any questions relating to compliance with the EAR. (c) The Contractor's responsibility to comply with all applicable laws and regulations regarding export-controlled items exists independent of, and is not established or limited by, the information provided by this clause. (d) Nothing in the terms of this contract adds, changes, supersedes, or waives any of the requirements of applicable Federal laws, Executive orders, and regulations, including but not limited to- (1) The Export Administration Act of 1979, as amended (50 U.S.C. App. 2401, et seq.); (2) The Arms Export Control Act (22 U.S.C. 2751, et seq.); (3) The International Emergency Economic Powers Act (50 U.S.C. 1701, et seq.); (4) The Export Administration Regulations (15 CFR Parts 730-774); (5) The International Traffic in Arms Regulations (22 CFR Parts 120-130); and (6) Executive Order 13222, as extended; (e) The Contractor shall include the substance of this clause, including this paragraph (e), in all subcontracts. (End of clause) DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items (MAR 2011) (Deviation). (See 52.252-2 for electronic address for full text of this clause) (End of clause) WIDE AREA WORKFLOW (WAWF) ARMY ELECTRONIC INVOICING INSTRUCTIONS Electronic Submission of Payment Request Contractor shall submit payment request using the Wide Area Workflow -Receipt and Acceptance (WAWF-RA) (see instructions below) DFAS POC and Phone:___CUSTOMER SERVICE 1-888-332-7366__________________________ WAWF-RA is the method to electronically process vendor request for payment. This application allows DOD vendors to submit and track Invoices and Receipt/Acceptance documents electronically. Contractor electing to use WAWF-RA shall (i) register to use WAWF-RA at https://wawf.eb.mil and (ii) ensure an electronic business point of contract (POC) is designated in the Central Contractor Registration site at http://www.ccr.gov within ten (10) calendar days after award of this contract/order. WAWF- RA Instructions Questions concerning payments should be directed to the Defense Finance and Accounting Service: HQ 0490 DFAS - INDY VP GFEBS 8899 E. 56th Street Indianapolis, IN 46249-3800 Phone: 1-888-332-7366 Fax: 1-877-701-5069 (Same as block 18a of your purchase order/contract). Please have your purchase order/contract number ready when calling about payments. You can easily access payment and receipt information using the DFAS web site at http://www.dfas.mil/money/vendor. Your purchase order/contract number or invoice number will be required to inquire status of your payment. The following codes and information will be required to assure successful flow of WAWF-RA documents. TYPE OF DOCUMENT[X the appropriate block] ___ Commercial Item Financing ___ Construction Invoice (Contractor Only) ___ Invoice (Contractor Only) _X__ Invoice and Receiving Report (COMBO) ___ Invoice as 2-in-1 (Services Only) ___ Performance Based Payment (Government Only) ___ Progress Payment (Government Only) ___ Cost Voucher (Government Only) ___ Receiving Report (Government Only) ___ Receiving Report With UID Data (Government Only) ___ Summary Cost Voucher (Government Only) CAGE CODE: ISSUE BY DODAAC: W91YTV ADMIN BY DODAAC: W91YTV INSPECT BY DODAAC: W33LGY ACCEPT BY DODAAC: W33LGY SHIP TO DODAAC: W33LGY LOCAL PROCESSING OFFICE DODDAC: N/A PAYMENT OFFICE FISCAL STATION CODE: HQ0490 EMAIL POINTS OF CONTACT LISTING: INSPECTOR: Ms. Regina Florence, Winn Army Community Hospital, Fort Stewart, GA E-mail: Regina.Florence@amedd.army.mil Phone: 912 435-5212 ACCEPTOR: Ms. Regina Florence, Winn Army Community Hospital, Fort Stewart, GA E-mail: Regina.Florence@amedd.army.mil Phone: 912 435-5212 RECEIVING OFFICE POC: Ms. Regina Florence, Winn Army Community Hospital, Fort Stewart, GA E-mail: Regina.Florence@amedd.army.mil Phone: 912 435-5212 CONTRACT ADMINISTRATOR: Pamela.w.owens@us.army.mil CONTRACTING OFFICER: Gloria.brogsdale@us.army.mil ADDITIONAL CONTACT: Pamela W. Owens Tel: 706-787-0293 E-mail: Pamela.w.owens@us.army.mil (End of clause) This ends Addendum to 52.212-4. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (MAY 2011) (Deviation) applies to this acquisition. All applicable requirements are included in this solicitation and the attached Performance Based Work Statement (PBWS). All responsible sources should submit a quote for consideration to ATTN: Pamela Owens via fax at 706 787-6573 or e-mail: pamela.w.owens@us.army.mil by 5:00 pm EST, August 1, 2011. For information regarding this solicitation you may contact Pamela Owens via phone: 706 787-0293 or e-mail.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/MEDCOM/DADA08/W91YTV-11-T-0255/listing.html)
- Place of Performance
- Address: Southeast Regional Contracting Office ATTN: MCAA SE, Building 39706 Fort Gordon GA
- Zip Code: 30905-5650
- Zip Code: 30905-5650
- Record
- SN02507782-W 20110724/110723010419-7d1e26c95e705462089a155dd7041e5f (fbodaily.com)
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