SOLICITATION NOTICE
Q -- School Psychological Services at the Isleta Elementary School
- Notice Date
- 7/25/2011
- Notice Type
- Presolicitation
- Contracting Office
- BIA-Albuquerque Acquisition Office 1001 Indian School Road NW, Room 347 Albuquerque NM 87104
- ZIP Code
- 87104
- Solicitation Number
- A11PS00896
- Response Due
- 8/2/2011
- Archive Date
- 7/24/2012
- Point of Contact
- Marita Roth Contracting Officer 5055633015 ;
- E-Mail Address
-
Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation, A11PS00896 is issued as a Request for Quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition 2005-53. The North American Industry classification (NAICS) code is 621340 and the business size maximum is $5.0 Million. The proposed contract is a small business set-aside. All small businesses shall provide a breakdown of their costs to demonstrate that at least 51% of the cost of contract performance incurred for travel, supplies, training materials, etc. shall be performed and incurred by the prime. All small businesses shall comply with FAR 52.29-14 Limitations on Subcontracting. All responsible small business sources may submit a quote, which will be considered by the Government. Please provide a breakdown of your costs. The breakdown shall include a daily rate and an estimate for your travel costs which shall be reimbursed at the actual travel costs in accordance with the Federal Travel Regulations. The Period of Performance (POP) shall be from August 01 to July 30, 2012. The option year POP shall be from August 1 to July 30 for each subsequent year. All work shall be performed in accordance with the Statement of Work. The contract shall be awarded as a firm fixed price contract with a base and four one year option periods. Please provide a lump sum cost with a breakdown of your costs for all five years. This office is requesting quotes on the following item: 0001 BASIC Year: Provide all travel, supplies, materials and personnel to provide Psychological/Psycho-educational /Diagnostician Services for the Bureau of Indian Education School located on the Isleta Indian Reservation in Isleta, New Mexico in accordance with the Statement of Work (SOW). The school is: Isleta Elementary School, Isleta, New Mexico. The QUANTITY is Forty (40), The UNIT is Day. 0002 Option Year One (1): Provide all travel, supplies, materials and personnel to provide Psychological/Psycho-educational /Diagnostician Services for Bureau of Indian Education Students. The school is: Isleta Elementary School, Isleta, New Mexico. The QUANTITY is Forty (40), The UNIT is Day. 0003 Option Year TWO (2): Provide all travel, supplies, materials and personnel to provide Psychological/Psycho-educational /Diagnostician Services for Bureau of Indian Education Students. The school is: Isleta Elementary School, Isleta, New Mexico. The QUANTITY is Forty (40), The UNIT is Day. 0004 Option Year THREE (3): Provide all travel, supplies, materials and personnel to provide Psychological/Psycho-educational /Diagnostician Services for Bureau of Indian Education Students. The school is: Isleta Elementary School, Isleta, New Mexico. The QUANTITY is Forty (40), The UNIT is Day. The UNIT is Day. The school is: Isleta Elementary School, Isleta, New Mexico. 0005 Provide all travel, supplies, materials and personnel to provide Psychological/Psycho-educational /Diagnostician Services for Bureau of Indian Education Students. The school is: Isleta Elementary School, Isleta, New Mexico. The QUANTITY is Forty (40), The UNIT is Day. Please provide a breakdown of your costs. The breakdown shall include a daily rate and an estimate for your travel costs which shall be reimbursed at the actual travel costs in accordance with the Federal Travel Regulations. The contractor shall be paid for the direct services provided to the students at the school location. If the contractor provides services off-site (i.e. not at the school location) to perform activities such as report writing etc? they shall be paid at the hourly rate, which shall be determined by taking the daily rate and dividing by 8 hours, unless otherwise specified. The contract shall be awarded as a firm fixed price contract with a basic and four one year option periods. The Period of Performance (POP) shall be from August 08, 2011 to July 30, 2012. The option year POP shall be from August 1 to July 30 for each subsequent year. All work shall be performed in accordance with the Statement of Work. The SOW is as follows: Background: The Bureau of Indian Education (BIE), serves as a branch of the state education agency (SEA) for 66 elementary and secondary schools and dormitories serving 17,000 BIE students located in the states of Arizona, New Mexico, and Utah. The Statement of work calls for professional related services to assist the Isleta Pueblo School in implementing the special education and related services as authorized under P.L. 108-446 Individualized with Disabilities Education Improvement Act (IDEIA). The purpose of IDEIA program is to improve academic achievement of students with disabilities and introduce strict accountability measures to hold schools, districts and states responsible for the academic results of student with disabilities. Approximately 49 schools will be funded Part B Funds through a formula based process to provide special education and related services for eligible children with disabilities. POSITION: School Psychologist Licensed in the State of New Mexico. The school is Isleta Elementary School, Isleta, New Mexico. IDENTIFIED STUDENTS: The total number of hours required (based upon the students IEP) is 8-16 hours per week. We believe that the needs of the students can be met with a contract of 4-5 days per month that would include time for the assessment and reassessment process (maximum of 40 days per school year). The number of days for psychological services may increase or decrease during each year depending on the number of students that require services for each school year. OBJECTIVES: To ensure the provision of psychological /psycho-educational assessment to students referred for possible special education services in accordance with P.L. 108-446, the Individuals with Disabilities Education Act of 2004. 1. Observes, screens, evaluates students and provides documentation for students referred for therapy services; 2. Assesses and plans treatment for qualifying students; 3. Attends and participates on multi-disciplinary teams to develop Individual Educational Plans (IEP) and makes placement recommendations; 4. Conducts psychological/psycho-educational assessment in specified timelines, determining if student meets State Department of Education criteria and generates written reports according to state guidelines; 5. Provides technical assistance to teachers and serves on multi-disciplinary committees regarding evaluation results, development of goals and objectives, provision of services; 6. Participates in the CORE team regarding instructional accommodations, special services, and behavior management strategies to ensure appropriate educational opportunities are provided to all students; 7. Participates in planning conferences for initial and re-evaluations; 8. Attends placement meetings, manifestation determinations, and transfers meetings; 9. Provides technical assistance to teachers, parents, and administrators on test interpretations, curriculum-based assessments, instructional and behavior strategies; 10. Interacts with teachers, parents, and students when conducting assessments, making observations, and reviewing evaluation data to facilitate identification, evaluation, eligibility, and placement into and out of special education programs; 11. Maintains administrative records and files in compliance with policies, regulations, and good administrative practices; 12. Works cooperatively with agencies, organizations, individuals, and groups within the community state, and/or nation; 13. Collects data and analyzes information for report generation, analyzes impact of multiple and extensive programs and makes recommendations for revisions and/or modifications and formulates programmatic procedures and interacts with administrators, teachers, and parents to facilitate identification, evaluations, eligibility and placement into and out of special education programs; 14. Coordinate and maintain such record keeping as is necessary; 15. Comply with all federal mandates, State Board of Education regulations, and BIE policies for service to the disabled; 16. Maintain clinical service notes and working student. RESPONSIBILITIES OF ALL RELATED SERVICE PROVIDERS: The service provider is to: 1. Report to a designated time and place for orientation to the organizational structure for service provision and the procedures delineated for providing the above specified services 2. The provider is to make any additional reports or supply data to the LEA or BIE which may be required to evaluate and report on the provision of related services. 3. Make appropriate travel arrangements including payment of costs to be paid upon completion of work assignment for scheduled works with the Isleta Pueblo bureau operated schools. Travel costs shall be reimbursed at the actual costs and in accordance with the Federal Travel Regulations. 4. Provide written reports and other documentation of services i.e. evaluation forms, attendance sheets, etc. for specific services as requested by the BIE/ ADD (Isleta). 5. Develop and provide all materials for professional development and technical assistance provided to schools, leadership team, staff, and/or BIE/ADD (Isleta). QUALIFICATIONS OF EXPERT PROVIDERS: 1. Master's Degree plus 30 graduate hours; 2. New Mexico State Certification as a School Psychologist and 3. Three years experience in a school or clinical setting. 4. Knowledge of Isleta language and culture preferred. Instructions to offerors: All offerors shall submit a quote consisting of a separate technical and price volume. The volumes shall be as follows: Volume One: Technical Quote and Volume Two: Price Quote. Each volume shall be separate and complete in itself so that evaluation of one may be accomplished independently of evaluation of the other. Basis of Award: The Government will make an award based upon best-value. Technical factors as a whole are more important than price. The evaluation factors are as follows in descending order of importance: a. Qualifications and Experience of Proposed Personnel; b. Technical Approach; c. Past Performance Volume 1: Technical Quote The technical quote must discuss the proposed management approach in sufficient detail to clearly and concisely demonstrate that the Offeror has an understanding of all requirements specified in the Statement of Work. The technical quote shall not contain price information; however, resource information such as data concerning labor hours and categories, materials, subcontracts, etc. must be contained in the technical quote so that the Offeror's understanding of the detail and complexity of the requirements may be evaluated. 1.a. Qualifications and Experience of Proposed Personnel: The Contractor shall demonstrate that current and proposed staff has an appropriate range of relevant academic and applied experience as well as licensed in New Mexico in Psychology. The technical quote shall contain resumes of the proposed personnel along with a copy of their applicable licenses. 1.b. Technical Approach. The Contractor shall describe its technical approach to accomplish each of the tasks delineated in the Statement of Work. 1.c. Past Performance: The Contractor shall provide recent and relevant contracts for the same or similar items, contract numbers, points of contacts with telephone numbers, and other relevant information. When evaluating past performance, the Government will focus on the areas of Quality of Service, Timeliness of Performance, Price/Cost Control, and Customer Satisfaction. Offerors should note that Past Performance related to the "quality" and how well a Contractor performed the services under a contract. Volume 2: Price Quote. The Offeror shall prepare a firm fixed price quote that contains all information necessary to allow for a comprehensive evaluation of the costs proposed. The price quote shall include unit and total costs for the base period and each option period. All items are critical, as the Government will evaluate the Offeror's proposal for reasonableness and completeness/accuracy. An analysis will be completed on a "total price" basis consistent with a fixed price methodology, counting base and option periods as inclusive of the total fixed price. Questions Submission: Questions must be submitted electronically via e-mail to Marita.Roth@bia.gov. Offerors shall also reference the RFQ number in the subject line of their questions. Proposal Submission: Proposals must be submitted in two hard copies to BIA, Albuquerque Acquisition Office, Attn: Marita Roth, 1001 Indian School Road, Ste 347, Albuquerque, NM 87104. Offeror's shall also reference the RFQ number in the subject line of their quote. The RFQ Response date (closing date) is 3:30 pm Mountain Time, Tuesday, August 2, 2011. Basis for Award: Award will be made the Offeror whose proposal contains the combination of evaluated factors offering the best overall value to the Government. This will be determined by comparing differences in technical merit with differences in price to the Government. In making this comparison, the Government is more concerned with obtaining superior technical merit. However, the Government will not make an award at a significantly higher cost to the Government to achieve only slightly superior technical merit. SPECIAL PURCHASE ORDER REQUIREMENTS. Background Investigation: In accordance with 25 U.S.C. 3201 (P.L. 101-630), Indian Child Protection and Family Violence Prevention Act; 42 U.S.C. 13041, Crime Control Act of 1990; 441 Departmental Manual, Personnel Security and Suitability Requirements all positions with duties and responsibilities involving regular contact with or control over Indian children are subject to a background investigation and determination of suitability for employment. Accordingly, all such positions require a favorable screening (applicant and suitability) determination made by the Bureau of Indian Affairs (BIA) Personnel Security and Suitability Program; and a favorable background investigation determination conducted by the Office of Personnel Management (OPM). A favorable screening (applicant and suitability) determination must be made by the Bureau of Indian Affairs (BIA) Personnel Security and Suitability Program prior to contract award or made within 60 days of incorporation of this clause into a current/existing contract. Pending completion of a background investigation by OPM, the Contractor who has been granted a favorable screening (applicant and suitability) determination must be within the sight and under the supervision of a Government employee who has had a completed background investigation (42 U.S.C 13041 (3)) during contract performance until a final background investigation determination has been made. Prior employment with the Federal Government, including BIA, Personnel Security Office or the Bureau of Indian Affairs, does not assure that the appropriate screening or investigation was conducted nor does it alleviate or guarantee a favorable screening (applicant and suitability) determination or background investigation. Prior to purchase order award or during the 60 day period discussed in paragraph two, it is solely the company, individual or contractor's responsibility to contact the BIA, OIEP Personnel Security and Suitability Program at 505-563-5287/5288/5289/5294 in order to obtain a complete security package, which includes but is not limited to appropriate investigative forms and/or inquire about their previous investigation; and, obtain a screening (applicant and suitability) determination, and subsequent final background investigation. If an unfavorable screening (applicant and suitability) determination is made, a purchase order shall not be awarded to the individual who received an unfavorable screening or to the company who has proposed to employ the individual to perform the work. The individual and or the company who proposed to employ this individual may be determined to be non-responsible if an unfavorable screening (applicant and suitability) determinations is made, which will make them ineligible for purchase order award. If an unfavorable final background investigation determination is made, the purchase order may be terminated and the employee in question shall not be authorized to provide service to the BIA, if the services involve contact with or regular control over Indian children. Travel: The Contractor will be reimbursed for travel to provide support at a Government site or other site as may be specified and approved by the COTR under this effort. All travel shall be approved, by the COTR, prior to commencement of travel. The Contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with the Federal Travel Regulations in effect on date of travel. The Contractor shall provide supporting documentation and a detailed breakdown of incurred travel costs with each invoice. CLAUSES: This solicitation incorporates one or more solicitation provisions by reference with the same force and effect as if they were given in full texts. The provisions at FAR 52.212-1 Instructions to Offerors - Commercial Items, FAR 52.212-3 Offeror Representations of Certifications apply to this acquisition. Offerors must include a completed copy of the provision FAR 52.212-3, Offeror Representations and Certification/Commercial Items with their quote. If the offeror does not have a copy of this provision, you may obtain a copy at www.arnet.gov; www.orca.gov, or contact the CO to receive a copy. FAR 52.252-02 Solicitation Provisions Incorporated by reference; Clauses Incorporated by Reference, 1450-0016-001 Homeland Security Presidential Directive - 12 (HSPD-12); 1452.204-70 Release of Claims - Department of the Interior, 1452.226-70 Indian Preference; 1452.226-71 Indian Preference Program; 52.212-01 Instructions to Offerors - Commercial Items; 52.212-02 Evaluation - Commercial Items; 52.212-03 Offeror Representations and Certifications - Commercial Items; 52.213-02 Invoices; 52.222-54 Employment Eligibility Verification; 52.203-06 Restrictions on Subcontractor Sales to the Government; 52.203-13 Contractor Code of Business Ethics and Conduct; 52.219-06 Notice of Total Small Business Set-Aside; 52.219-08 Utilization of Small Business Concerns; 52.219-14 Limitations on Subcontracting; FAR 52.222-03 Convict Labor; FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies; FAR 52.222-21 Prohibition of Segregated Facilities; 52.222-26 Equal Opportunity; 52.232-33 FAR 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration; FAR 52.23 2-36 Payment by Third Party; 52.239-01 Privacy or Security Safeguards. Provisions in full text: FAR 52.212-4 Contract Terms and Conditions - Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; 52.217-08 Option to extend Services; 52.217-09 Option to Extend the Term of the Contract.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOI/BIA/RestonVA/A11PS00896/listing.html)
- Place of Performance
- Address: Department of Interior, Bureau of Indian Education, Isleta Elementary School, Isleta, NM
- Zip Code: 87022
- Zip Code: 87022
- Record
- SN02508852-W 20110727/110725234233-04ad277528d8860287dfc2dc6580bdb0 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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