FILE | S | PEST CONTROL SERVICES - AMERICAN ENVIRONMENT PEST CONTROL - Attachment

FBO DAILY ISSUE OF AUGUST 02, 2011 FBO #3538
DOCUMENT

S -- PEST CONTROL SERVICES - AMERICAN ENVIRONMENT PEST CONTROL - Attachment

Notice Date: 7/31/2011
Notice Type: Attachment
NAICS: 561710 — Exterminating and Pest Control Services
Contracting Office: Department of Veterans Affairs;VA HEALTH CARE SYSTEM;2501 W. 22nd St.;Sioux Falls SD 57105
ZIP Code: 57105
Solicitation Number: VA26311RQ0254
Response Due: 7/22/2011
Archive Date: 8/11/2011
Point of Contact: Denise Hill, Contract Specialist, (605)333-6822
E-Mail Address: Contract Specialist
(denise.hill@va.gov)
Small Business Set-Aside: Total Small Business
Award Number: VA263-P-1298
Award Date: 7/27/2011
Awardee: AMERICAN ENVIRONMENT PEST CONTROL INC;1112 E JENNY CIR;SIOUX FALLS;SD;571084608
Award Amount: 5,800.00
Line Number: Items 1 and 2, Base Year
Description: AWARD NOTICE: The following combined synopsis/solicitation VA-263-11-RQ-0254 has been awarded to American Environmental Pest Control INC, Sioux Falls, SD, in the amount of $5,800.00 for items No. 1 and 2 for base period 8/1/2011 - 7/31/2012. This is a combined synopsis/solicitation for the commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation VA-263-11-RQ-0254 is being issued as a Request for Quotation (RFQ) and incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-52. This Procurement shall be solicited under the Simplified Acquisition Procedures (SAP) and the North American Industry Classification System Code (NAICS) code is 561710 with standard size of 7.0 million. These services will be performed under the Service Contract Act Wage Determination 2005-3025, Rev. 13 (6/13/2011). The VA Health Care System, VISN 23, VA Medical Center, Sioux Falls, South Dakota, has the requirement to procure Pest Control Services per the following specifications for Base Year (8/1/2011-7/31/2012) and 4 Option Years (please quote all 5 years): A. STATEMENT OF WORK -PEST CONTROL GENERAL: The contractor shall provide all management, laboratory testing, tools, supplies, equipment, transportation, and labor to perform the tasks associated with the facility 冱 Integrated Pest Management (IPM) plan for the interior and exterior of the Sioux Falls Veteran 冱 Affairs Health Care System 冱 facility (herein referred to as SFVAHCS) in a manner that ensures the health and general well-being of patients, staff, and visitors. All infestations will be addressed until complete elimination of pests. B. LOCATIONS OF SERVICES PROVIDED: All buildings associated with the campus of the SFVAMC. C. WORK HOURS: 1. Normal Work Hours: The service schedule will be developed between the contractor and Contractor 冱 Technical Representative (COTR) prior to any service being performed. 2. National Holidays: The ten holidays observed by the Federal Government are: New Years Day, Martin Luther King 冱 Birthday, President 冱 Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran 冱 Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. D. SPECIFICATIONS: 1. The contractor shall conform to all federal, state, and local regulations governing examining and licensing of pest control operators, performance of pest control, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract will be performed. 2. Contractor 冱 obligations to implement the IPM plan include, but are not limited to, the following tasks: (a) Inspect to determine pest management measures are appropriate and required, (b) Recommend and communicate to the COTR environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests, (c) Selection and utilization of non-chemical control methods, which eliminate, exclude or repel pests, i.e. insect electrocution devices, traps, caulking, air screens, etc., (d) Collection and disposal of all pests, (5) Selection and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary, (e) Control general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.), (f) Control flying insect pests (i.e., housefly, stable fly, blow flies, Asian beetle, etc.), (g) Control predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.), (h) Control stored product pests (i.e., saw tooth grain beetle, red confused flour beetle, trogderma beetles, grain moths etc.), (i) Control mice and rats (i.e., house mouse, field mouse, roof rat, Norway rats, etc.), (j) Control pest birds (i.e., pigeons, sparrows, blackbirds, etc.), (k) Control other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.), (l) Control wood destroying organisms (i.e., subterranean termites, dry wood termites, fungi, wood boring beetles, etc.), and (m) Control aquatic pests (i.e., mosquito larva/pupae, algae etc.) 3. Contractor will be required to perform inspections at monthly and quarterly frequencies. These frequencies are described in Appendix A. Upon inspection, should treatment be needed, contractor will treat appropriate areas. Additionally, the contractor will be required to treat all entryways during the fall season as certain pests are prone to finding access to the inside of the facility during this time. The frequency for this additional fall treatment will be at least once and on an 和s needed � basis. NOTE: Fumigation treatments may require separate scheduling as approved by COTR for the convenience of the facility. E. CALL BACKS: EMERGENCY CALL BACK: The Contractor shall within two (2) hours after receipt of notification by the Contracting Officer or his/her designee, return a call and schedule the Integrated Pest Management (IPM) Services to correct the emergent condition. This call back service shall be accomplished at no additional charge to the Government. NON-EMERGENT CALLS: Contractor shall report within mutually agreed upon time with COTR for non-scheduled, non-emergent services with no additional charge to the Government. F. REPORTING FOR SCHEDULED SERVICES: Contractor shall report to Room 245, Building 1 on scheduled days for routine inspections of assigned areas. The Contractor will also obtain a security badge at this time. They will submit a written report of all activities following each visit, with the signature of the COTR or designee responsible. G. SAFETY FACTORS: All rodenticides or traps shall be placed only at times and in the areas approved by the COTR or his/her designee. Rodenticides, and/or traps shall be replaced as necessary and per manufacturer recommendations. No pest control material or trap shall be placed where it could be recovered by patients, nor shall any such material be allowed to contact food or cooking utensils. H. STORAGE OF PEST CONTROL MATERIALS: Storage of pest control materials or equipment at the SFVAHCS is prohibited without the written approval of the COTR. I. QUALITY ASSURANCE: All emergency complaints will be addressed and corrected within twenty four (24) hours. Non-emergent complaints will be addressed and corrected within time agreed upon by COTR and Contractor. Failure to meet prescribed timeframes shall not exceed 2 per month. J. REQUIRED CONTRACTOR REPORTING: 1. After each service (scheduled or non-scheduled) contractor personnel will submit documentation (as mentioned above) including but not limited to: (a) The name and address of the individual who performed the inspections, (b) The location, by building and room number where each inspection occurred, (c) The evaluation of each inspected area, (d) If needed, the areas which were treated and the pest or pests against which the treatment is intended to control, (e) The date and time of treatment, (f) The brand name of the pesticide applied, (g) The name of the pesticide manufacturer, or the federal environmental protection agency registration number of the pesticide, and (h) The rate of application or amount of the pesticide applied and the total area treated. 2. The contractor is responsible for completing and submitting all reports required or requested by Federal, State or Local ordinances which pertain to any duties contained in the contract. 3. The Contractor will furnish the COTR 冱 office, prior to initial application, the trade names (if any) and the chemical names of all approved pesticides/chemicals along with appropriate antidote information and current Material Safety Data Sheet (MSDS). The Contractor shall supply this information in the same manner as new products are submitted for approval to the COTR. K. CONTRACTOR PERSONNEL BADGES AND PARKING: 1. The contractor shall provide the COTR with a list of contractor employees expected to enter the buildings to pick up confidential documents. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. 2. An access badge will be given to the contractor 冱 employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COTR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor 冱 employees must return the access badge(s) to the COTR or designee at the end of each pick up process. 3. The contractor shall be required to comply with all security policies/requirements of SFVAHCS. All security policies/requirements must be met and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract. 4. It is the responsibility of the contractor 冱 personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COTR. 5. SFVAHCS does not validate or make reimbursement for parking violations of the contractor 冱 personnel under any circumstance. L. INTERFERENCE TO NORMAL FUNCTION Contractor may be required to interrupt their work at anytime so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. Contractor personnel shall inform the COTR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COTR or designee. MONTHLY INSPECTIONS: BUILDING #1: Second Floor- Mental Health; Vending Rm. 107D BUILDING #5: Attics; Clothing Room E06; ER; Fourth Floor (all clinical areas); Food Service (Kitchen, Canteen); Minor Procedural Rooms (B62 & F23); OD Sleeping Areas (4th Floor Rm. 464, 3rd Floor Rm. 351C, Ground Floor Rm. B25); Surgery-OR 5th Floor; Wards (CLC 2, 3 South & 3 North); SPD (entire area); Sani-Pac Area/deck; and Warehouse -Ground Floor Rm. W01 OUTER BUILDINGS: Daycare; Laundry (Bldg. 8); Research (Bldg. 28); Recycling Center; Vending Rm. Bldg. 38; QUARTERLY INSPECTIONS: BUILDING #1: First Floor; Third floor-Mental Health; Ground/Lower Level; and Tower- all four (4) floors BUILDING #5: Ground Level: (Ambulance Entrance, Clothing Room, Eligibility, Lab, Morgue, Nuclear Medicine, Oncology, Outpatient Area and Exam Rooms, Pharmacy, Physical Therapy & Occupational Therapy, Radiology and Warehouse); First Floor: South Wing, North Wing, Rm. 142, Rm. 180, Rm. 193; Third Floor West Wing OUTER BUILDINGS: Building #38 (Regional Office); Building #17 (Engineering); Building #16 (Contracting, Legal); Building #15 (Finance); Building #11 (Boiler Plant); Building #9 (Garages); and Building #7 (Paint Shop). PRICE SCHEDULE Base Year: 8/1/2011 � 7/31/2012 Monthly Inspection/Treatment of Basic-Program Pests: _______per month and Extraordinary Pest Prevention (Asian Beetles) per hospital treatment: ____________each. Option Year I: 8/1/2012 � 7/31/2013 Monthly Inspection/Treatment of Basic-Program Pests: _______per month and Extraordinary Pest Prevention (Asian Beetles) per hospital treatment: ____________each. Option Year II: 8/1/2013 � 7/31/2014 Monthly Inspection/Treatment of Basic-Program Pests: ______per month and Extraordinary Pest Prevention (Asian Beetles) per hospital treatment: ____________each. Option Year III: 8/1/2014 � 7/31/2015 Monthly Inspection/Treatment of Basic-Program Pests: ______per month and Extraordinary Pest Prevention (Asian Beetles) per hospital treatment: ____________each. Option Year IV: 8/1/2015 � 7/31/2016 Monthly Inspection/Treatment of Basic-Program Pests: ______per month and Extraordinary Pest Prevention (Asian Beetles) per hospital treatment: ____________each. This solicitation incorporates the following FAR clauses, provisions and addendums: 52.212-1 Instructions to Offerors- Commercial Items (June 2008), 52.212-3 Offeror Representations and Certifications-Commercial Items (Aug 2009), 52.212-4 Contract Terms and Conditions-Commercial Items (June 2010), 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders-Commercial Items (July 2010); 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402), 52.204-10 Reporting Executive Compensation and first-Tier Subcontract Awards (Jul 2010), 52.216-18 Ordering (Oct 1995), 51.216-19 Order Limitations (Oct 1995), 52.216-21 (Requirements)(Oct 1995), 52.217-3 Evaluation Exclusive of Options, 52.217-8 Option to Extend Services (Nov 1999), 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.219-4 Notice of Total Small business Set-Aside (June 2003)(15 U.S.C. 644)(ii), 52.219-8 Utilization of Small Business Concerns (May 2004)(15 U.S.C. 637(d)(2)and (3), 52.219-14 Limitations on Subcontracting (Dec 1996), 52.222-3 Convict Labor (June 2003) (E.O. 11755), 52.222-19 Child Labor--Cooperation with Authorities and Remedies (Aug 2009) (E.O. 13126), 52.222-21 Prohibition of Segregated Facilities (Feb 1999), 52.222-26 Equal Opportunity (Mar 2007) (E.O. 11246), 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212), 52.222-36 Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793), 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212), 52.222-41 Service contract Act of 1965, 52.223-9 estimate of Percentage of Recovered Material Content for EPA-Designated Products (May 2008), 52.225-1 Buy American Act-Supplies (Feb 2009), 52.225-3 Buy American Act-Free Trade Agreements (June 2009), 52.222-50 Combating Trafficking in Persons (Feb 2009) (Applies to all contracts). 52.225-3 Buy American Act--Free Trade Agreements-- Israeli Trade Act (June 2009) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, Pub. L 108-77, 108-78, 108-286, 109-53 and 109-169), 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) (E.O.S, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury), 52.232-34 Payment by Electronic Funds Transfer--Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332); 52.232-36 Payment by Third Party (Feb 2010)(31 USC 3332), 52.239-1 Privacy or Security Safeguards (Aug 1996) (5 USC 552a), 52.226-6 Promoting Excess Food Donation to Nonprofit Organization (Mar 2009), 52.249-4 Termination for Convenience and the following VAAR clauses: 852.203-70 Commercial Advertising, 852.215-70 SDVOSB AND VOSB Evaluation Factors, 852.215-71 Evaluation Factor Commitments, 852.233-70 Protest content/alternative dispute resolution, 852.233-71 Alternate protest procedure, 852.246-70 Guarantee, 852.246-71 Inspection, 852.270-1 Representatives of Contracting Officers, Warranty 852.252-70 Solicitation provisions or clauses incorporated by reference, 852.273-70 Late offers, 852.273-71 Alternative negotiation techniques, and 852.273-74 Award without exchanges The Government shall award a contract resulting from this solicitation to the responsive/responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government per FAR 13.106-2. All offerors must include a copy of 52.212-3 (Representations and Certifications) and provide three (3) references for similar work preformed. Responses shall include technical specifications, descriptive material, and other such information corresponding to each minimum required item, which demonstrates the Offeror 冱 capabilities, and shall identify where the offered service meets or does not meet each of the Governments functional and performance minimum specifications listed herein. Award will be made to the offeror meeting the listed specification with price as a secondary factor. Information concerning clauses and provision incorporated by reference may be obtained at http://farsite.hill.af.mil. Quote is due by 4:00 pm CT on Friday, July 22, 2011, with anticipated award date of 8/1/2011. Quote may be mailed, faxed or emailed to Denise Hill at the VA Health Care Center, Department of Veterans Affairs, Contract Management (90C), 2501 W 22nd Street, Sioux Falls, SD 57105. Fax: (605) 333-6829, or e-mail: denise.hill@va.gov.
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Document(s): Attachment; File Name: VA263-P-1298 VA263-P-1298_1AWD.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=225799&FileName=VA263-P-1298-000.doc); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=225799&FileName=VA263-P-1298-000.doc; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
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S -- PEST CONTROL SERVICES - AMERICAN ENVIRONMENT PEST CONTROL - Attachment