SOLICITATION NOTICE
99 -- Electronic Bingo Game System - HDQMWR-11-R-0017
- Notice Date
- 8/2/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 713290
— Other Gambling Industries
- Contracting Office
- Department of the Navy, Chief of Naval Installations, CNIC MWR/VQ, 5720 Integrity Drive Bldg 457, Millington, Tennessee, 38055
- ZIP Code
- 38055
- Solicitation Number
- HDQMWR-11-R-0017
- Archive Date
- 9/30/2011
- Point of Contact
- Troy L Milburn, Phone: 901.874.6681, John Wolfslau, Phone: 901-874-6902
- E-Mail Address
-
troy.milburn@navy.mil, John.Wolfslau@navy.mil
(troy.milburn@navy.mil, John.Wolfslau@navy.mil)
- Small Business Set-Aside
- N/A
- Description
- Pre Proposal Conference Instructions for RFP HDQMWR-11-R-0017 RFP HDQMWR-11-R-0017 Electronic Bingo Game Services PART I, SECTION B: SUPPLIES OR SERVICES AND PRICES/COSTS a. The Commander, Navy Installations Command (CNIC), Fleet & Family Readiness Service Center, on behalf of the Navy Morale, Welfare, and Recreation (MWR) Program, a Nonappropriated Fund Instrumentality (NAFI), has a requirement provide the supplies and services necessary to operate and maintain electronic bingo game systems at a wide variety of MWR facilities located worldwide on Navy installations within twelve CNIC Regions defined herein. b. This Request for Proposal (RFP) contemplates multiple awards necessary to establish of one revenue generating, indefinite delivery, requirements contract per CNIC Region. c. Proposals must separately identify for each CLIN the CNIC Region or Regions proposed upon. Offerors are free to propose on any one or more of the CNIC Regions for each CLIN. Offerors also are free to propose the same or a different revenue-sharing fee for each CNIC Region for which they wish to submit a proposal. NSP - not separately priced BASE PERIOD (TBD upon award of Contract - 30SEPTEMBER 2014) OPTION YEAR ONE (1OCTOBER 2014 - 30SEPTEMBER 2015) OPTION YEAR TWO (1OCTOBER 2015 - 30SEPTEMBER 2016) CLIN DESCRIPTION QTY UI PRICE CNIC REGION Contractor Revenue Sharing Fee Percentage NAFI Revenue Sharing Fee Percentage 0001AA Contractor/NAFI Revenue Sharing Fee Percentage for Base Period Year One 1 YR -- Equipment 1 lot NSP -- -- -- Reporting requirements 1 lot NSP -- -- -- Quality Assurance program 1 lot NSP -- -- -- 0001AB Contractor/NAFI Revenue Sharing Fee Percentage for Base Period Year Two 1 YR -- Equipment 1 lot NSP -- -- -- Reporting requirements 1 lot NSP -- -- -- Quality Assurance program 1 lot NSP -- -- --   CLIN DESCRIPTION QTY UI PRICE CNIC REGION Contractor Revenue Sharing Fee Percentage NAFI Revenue Sharing Fee Percentage 0001AC Contractor/NAFI Revenue Sharing Fee Percentage for Base Period Year Three 1 YR -- Equipment 1 lot NSP -- -- -- Reporting requirements 1 lot NSP -- -- -- Quality Assurance program 1 lot NSP -- -- -- 0002 Contractor/NAFI Revenue Sharing Fee Percentage for Option Year One (year four) 1 YR -- Equipment 1 lot NSP -- -- -- Reporting requirements 1 lot NSP -- -- -- Quality Assurance program 1 lot NSP -- -- -- 0003 Contractor/NAFI Revenue Sharinge Fee Percentage for Option Year Two (year five) 1 YR -- Equipment 1 lot NSP -- -- -- Reporting requirements 1 lot NSP -- -- -- Quality Assurance program 1 lot NSP -- -- --   SECTION C - DESCRIPTION/SPECIFICATIONS STATEMENT OF WORK 1. DEFINITIONS. Various terms used in this RFP are defined, as follows: a. Bingo. Bingo as defined by Navy MWR means "The game of chance (whether or not electronic, computer, or involving other technologic aids used in connection therewith) which is played for prizes, including monetary prizes, in which the holder of a game card covers numbers or designations when objects, similarly numbered or designated, are drawn or electronically determined, and with game cards bearing numbers or other designations in which the game is won by the first person covering a designated arrangement(s) of numbers or pattern(s) on the game card. b. CNIC Region. Note: for the purposes of this contract, CNIC Joint Region Marianas (Guam) has been combined with Hawaii Region; CNIC Regional Coordinator Singapore has been combined with Region Japan; and CNIC Region Europe, Africa and Southwest Asia (EURAFSWA) is referred to as Region Europe. (1). Mid-Atlantic (to include Navy installations in Maine, New Hampshire, Connecticut, New York, New Jersey, Pennsylvania, Delaware, Virginia, and West Virginia) (2). SouthEast (to include installations in Florida, Georgia, Alabama, Mississippi, Texas, Louisiana, and Cuba) (3). MidWest (to include installations in Illinois, Indiana, and Tennessee) (4). SouthWest (to include installations in California and Nevada) (5). NorthWest (to include installations in Washington and Oregon) (6). Hawaii (to include installations in Hawaii and Guam) (7). Japan (to include installations in Japan, Okinawa, Diego Garcia, Singapore, and Australia) (8). Europe (to include installations in Spain, Italy, Greece, Bahrain, Africa) (9).NDW (Naval District Washington, to include installations in Washington, DC, Maryland, and Dahlgren, VA) c. Multiple Award contract. Award of separate (partial) contracts to two or more offerors for the same item, where the award of a single contract would be impractical or impossible. d. MWR Facility. The number and type of MWR facilities located at a particular Navy installation varies from very few to as many as six or more at large bases/ports. It is anticipated that each Navy installation may consider making electronic bingo equipment available at locations such as: bowling centers, Enlisted clubs, Chief Petty Officer clubs, Officer clubs, Navy Gateway Inns & Suites, marinas, recreation areas, and others. e. Navy Installation. A Navy base locations within a CNIC Region f. NSP - not separately priced g. Requirements contract. A requirements contract is an indefinite delivery type contract that commits the NAFI to no specific quantity, but commits the NAFI to exclusive use of the contractor as the provider or supplier for the needs outlined in the contract for the term of the contract. Actual needs are set forth in delivery orders that specify the amount, location and time of delivery or. h. Revenue Sharing Fee. Revenue collected to recover costs and operational expenses incurred by the MWR and Contractor. The contract offers a MWR-Contractor split of earnings after payout of winnings 2. TASK/TITLE: This is a non-personal services contract to provide Electronically Linked Bingo Systems at a wide variety of MWR facilities located worldwide on Navy installations within CNIC Regions. This contract will be a centrally managed by the Facilities & Acquisition Branch of the Fleet & Family Readiness Service Center, Millington, TN. 3. BACKGROUND: Electronic Bingo has been offered at Navy MWR facilities for many years. In order to ensure uniformity and controls in game operations and that the electronic bingo game in play does not constitute prohibited gambling, a centrally managed contract will ensure all MWR facilities are operating electronic bingo within the Navy MWR definition of the game of bingo. The CNIC Regions and Navy Installations will determine which MWR facilities participate in electronic bingo within each CNIC Region. 4. OBJECTIVES: Offer electronic bingo in multiple MWR facilities aboard Navy installations using electronic ball selection to conduct the game of bingo; and simultaneously network games in play to multiple MWR facilities within the Navy installation and to multiple Navy installations within a defined CNIC region. One contract award per CNIC Region is contemplated to the Offeror whose proposal is most advantageous to Navy MWR, price and other factors considered. This may result in multiple awards under this RFP, but may also result in a single award encompassing more than one CNIC Region. It is anticipated, particularly at large Navy installations, with numerous MWR facilities, that numerous active electronic bingo games may be in play at any one time. 5. GOVERNMENT ESTIMATE: It is estimated this contract will generate Navy-wide gross revenue $10 M, and net revenue (after winnings and operating expenses) of $2M per year. 6. TECHNICAL REQUIREMENTS: Provide an electronic bingo system to include the following: a. Game minimum of two players. b. Each game shall be identified by a number for audit purposes and provide the following: • the number of players, • the amount paid into each game by the participants of the game, • the amount paid to the winner of each game i. For payments of winners playing a "game within a game", the listing shall be game number with a letter designating which "game with a game" (I.e. Game 4715 120 players, $360 Total Paid In, Game 4715A Four corners -$25 Winner T. Jones, Dahlgren, Game 4715B Cover All - $100 Winner J Smith, Anacostia Bolling. c. Provide a comprehensive audit trail at the facility level, installation level, and regional level. d. The frequency of games may be limited by the region. e. The games may have multiple winners ("Game within a Game") with an award for the first person to achieve an easier pattern (IE: four corners) and another award for the first person covering all numbers. f. The system shall operate to return a minimum of 80-90 percent of all fees back to the participants as awards. g. The system shall Link geographically isolated participants in a network to allow simultaneous participation (Players in a facility are linked to a central facility server; facilities networked to an installation server; and installations networked to a central region server). The server may be virtual. h. Audit paths shall be clearly marked and performance levels monitored at every level. At the facility level, the reports shall show the number of units used, the fees charged for the participation, the awards paid from the participants during the reported period, the games played during reported period. i. The contractor shall coordinate with the COR to decide on the number of units to place in each facility. The COR shall have final approval on the number of units. The contractor shall provide adequate operator training (virtual or manual) to each activity to ensure they are capable of operating the games as recommended. 7. QUALITY ASSURANCE (QA). The Contractor shall administer a quality assurance program and shall provide examples of its successful application (e.g., satisfied customer comments/recommendations) upon request. 8. REPORTING REQUIREMENTS: a. Daily Activity Report: listing the games played (designated by consecutive number), the number of players paying and participating in the location, the winner(s) of each game, the amount won in each game, the amount of residual income from each game. The contractor supplied point of sale system will also generate an Activity Monthly Reconciliation Report from each MWR activity, combining into an Installation Monthly Reconciliation Report for each Navy installation, and the sum of all Navy installations shall build into a CNIC Region Monthly Reconciliation Report, compiling the same data reported from the Daily Activity Reports. Each report shall be forwarded via email to the Contractor and to the COR each month.. This report will be the basis for reconciliation of the Cost Sharing Fee revenue, which shall be submitted within thirty (30) calendar days following the last day of the previous month, at no cost to the MWR activity. The Reconciliation Report and Cost Sharing Revenue will be subject to periodic review by the Contracting Officer (or their designee) and/or the U.S. Navy Audit Agency. b. Quarterly Progress Report (QPR): The contractor shall ensure that a QPR is submitted to the COR outlining the expenditures, billings, progress, status, and any problems/issues encountered in the performance of the contract requirements. L-5. SUBMISSION OF OFFERS Offers and modifications thereof shall be submitted in sealed envelopes or packages addressed to the office specified in the solicitation, and show the time specified for receipt, the solicitation number, and the name and address of the offeror. Pre-Proposal Conference is Scheduled for 26 Aug 2011 at 9:00am (CST). The conference will be held at CNIC, Millington, TN. Location: TBD Due Date for Proposals: September 15, 2011 NLT 4:00PM (CST)
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DON/CNI/HDQMWR/HDQMWR-11-R-0017/listing.html)
- Place of Performance
- Address: World-wide; Locations are at wide variety of MWR facilities located worldwide on Navy installations within CNIC Regions. This contract will be a centrally managed by the Facilities & Acquisition Branch of the Fleet & Family Readiness Service Center, Millington, TN., Millington, Tennessee, 38055, United States
- Zip Code: 38055
- Zip Code: 38055
- Record
- SN02519371-W 20110804/110802235950-d614c36a6a810162d0b76d276e45601e (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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