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FBO DAILY ISSUE OF AUGUST 13, 2011 FBO #3549
DOCUMENT

J -- Surgical instrument Sterilization - NOP - Attachment

Notice Date

8/11/2011
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24311RI0537
 

Archive Date

8/25/2011
 

Point of Contact

Nelson Musha
 

Small Business Set-Aside

N/A
 

Description

The Department of Veterans Affairs, Veterans Integrated Service Network (VISN 3), James J. Peters VA Medical Center, Bronx, New York intends to award a sole source contract under the authority of 41 U. S. C. 253(c) (1)-FAR 6.302-1 to MSI Surgical Solutions LLC, 751 Summa Ave., Westbury NY 11590. Only one responsible source and no other supplies or services will satisfy agency requirements,. MSI Surgical will provide sterilization services to the Northport VAMC, 79 Middleville Road, Northport, New York 11768. This action will result in a Firm-Fixed Price Contract for a base year with the possibility of four (4) option years. This notice of intent is not a request for quotations; interested parties may express their interest by providing a capabilities statement NLT 19 August 2011 at 12:00 PM EDT. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required sterilization services as stated in the enclosed Statement of Work (SOW). A determination not to compete this proposed contract in response to this notice is solely within the discretion of the Government. Verbal responses are no acceptable and will not be considered. When responding to this announcement, responders should refer to Announcement # VA243-11-R1-0537. If, after August 19, 2011, no viable responses have been received, The Department of Veterans Affairs shall negotiate solely with MSI Surgical. STATEMENT OF WORK for ETO Sterilization Services Northport VA Medical Center, Northport, NY 1.SCOPE OF WORK: Contractor to furnish all labor, materials, equipment, and transportation to provide Ethylene Oxide (ETO) sterilization services of scopes and instruments as specified in accordance with the terms and schedule of this solicitation to the Supply Processing & Distribution (SPD) Section at the VA Medical Center, 79 Middleville Road, Northport, NY, from date of award through September 30, 2011, with the government option to extend the contract for four additional one-year periods. a.Contractor must be FDA certified and provide a copy of their Registration Form, OMB No. 0910-0387, to the Acquisition Coordinator prior to award. b.The VA Northport will provide the contractor an average of 5 to 10 trays of instruments for ETO sterilization each week, which is approximately one (1) to two (2) loads per week. The VA Northport SPD staff will wrap the trays of instruments and peel packs and complete an ETO sterilization log. c.Each Friday night, after normal working hours, the Nurse on Duty (NOD) escorts the contractor representative to SPD to pick up the trays and instruments. The trays and instruments are returned the following Sunday night (48 hours later) by the contractor. The contractor representative contacts the Nurse on Duty to be escorted to SPD to deliver the trays and instruments, d.If contractor is unable to return the sterilized instruments on Sunday night for any reason, as stipulated in 1C, the emergency call back list will be activated. A contractor representative will contact the COTR (to be designated) before Monday morning (e.g. Saturday or Sunday). If he is unavailable, the contractor will attempt to contact Joan Maggiore. e.On Monday morning, VA staff will check all trays against the contractor's certificate of ETO processing form which verifies sterilization was successful and the correct amount of instruments was returned. f. SPD staff is prohibited from sending out disposable or one-time use items for sterilization. Contractor cannot sterilize disposable or one-time use items. g.Contractor will conform to all ETO sterilization processes as found in the VHA Handbook 7176 directive. h.If any equipment is damaged during the sterilization or handling process, or during transportation, it will be the responsibility of the contractor to replace and/or repair the item. i.Contractor will maintain preventive maintenance records on file for their sterilization units as outlined in the manufacturer's guidelines. 2. DEFINITIONS: a.Contracting Officer (CO): The representative of the VA who has the authority to enter into, administer, terminate, modify, approve changes, or otherwise represent and bind the VA in all matters arising under or relating to this contract. b.Contracting Officer's Technical Representative (COTR): VA staff person at the facility who serves as the point of contact for issues relating to the administration and coordination of services provided under this contract. The COTR has NO authority to make changes to the contract terms that affect contract prices, quality, quantities or delivery terms and conditions. COTR shall be designated and made known to the contractor after award. c.Supply, Processing & Distribution (SPD): Located in Building 200, 1st floor, Room B123. SPD is where all items will be picked up and returned for ETO sterilization. SPD Section operates five (5) days a week from 7:30 AM to 4:30 PM. Access to SPD after hours must be done by contacting the Nurse On Duty (NOD). d.Nurse on Duty: (NOD): Nurse on Call located in Building 200, Room 0128, first floor. The NOD will escort the contractor to SPD for pickups and returns after normal duty hours. e.VA HANDBOOK 7176: VA guide on safety standards for SPD and the handling and use of Ethylene Oxide, Contractor can obtain a copy from the Chief, SPD Section. 3. RESPONSE TIME: ETO sterilization takes 48 hours, therefore, all trays and instruments should be returned to the VA 48 hours after pickup. 4. PAYMENTS: Payment will be made in arrears. Invoices must specify the service provided, the number of loads or quantity, reference the contract number and "C" number provided by SPD, and should be sent monthly to: Department of Veterans Affairs Financial Services Center PO Box 149971 Austin, TX 78714-8971 5. INSURANCE: After award of contract and before commencement of service, the Contractor shall furnish to the Acquisition Coordinator a certificate of insurance which shall contain an endorsement to the effect that cancellation of, or any material change in the policies which adversely affect the interests of the Government in such insurance shall not be effective unless a thirty (30) day written notice of cancellation or change is furnished to the Acquisition Coordinator. See clause VAAR 852.297-71, Indemnification and Insurance under the Clauses section. 6. EMERGENCY STEAM STERILIZATION SERVICES "Contractor shall provide Northport VAMC with a contact person and phone number accessible 24 hours, 7 days a week for emergency purposes. "Contractor shall provide immediate pickup of contaminated, non-sterile instruments, instrument trays and medical devices at the VAMC Northport, 79 Middleville Road, Northport, NY. Contractor is required to provide their own contaminate containers for pickup of said non-sterile instruments, instrument trays and medical devices. "Northport VAMC requires a minimum 6-hour turnaround time for return of sterilized instruments, instrument trays and medical devices depending on the emergency situation. "Contractor shall immediately communicate any complications regarding its inability to meet the required 6-hour turnaround time for delivery of sterile instruments, instrument trays and medical devices.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24311RI0537/listing.html)
 

Document(s)

Attachment
 

File Name: VA-243-11-RI-0537 VA-243-11-RI-0537-SRC.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=231135&FileName=VA-243-11-RI-0537-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=231135&FileName=VA-243-11-RI-0537-000.docx

 

File Name: VA-243-11-RI-0537 HANDBOOK.PDF (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=231136&FileName=VA-243-11-RI-0537-001.PDF)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=231136&FileName=VA-243-11-RI-0537-001.PDF

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02530857-W 20110813/110811235745-2510a66563639b87914583691db7613e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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