PRESOL | R | USPSC Personnel Specialist - Solicitation - OF612 Forms

FBO DAILY ISSUE OF AUGUST 13, 2011 FBO #3549
SOLICITATION NOTICE

R -- USPSC Personnel Specialist - Solicitation - OF612 Forms

Notice Date: 8/11/2011
Notice Type: Combined Synopsis/Solicitation
NAICS: 921190 — Other General Government Support
Contracting Office: Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW, Room 7.10-006, Washington, District of Columbia, 20523, United States
ZIP Code: 20523
Solicitation Number: SOL-OTI-11-000040
Archive Date: 9/9/2011
Point of Contact: Jaimee E. Braun, Phone: 202-661-9377, Adrianne Johnson, Phone: 2027066108
E-Mail Address: jbraun@ofda.gov, adjohnson@usaid.gov
(jbraun@ofda.gov, adjohnson@usaid.gov)
Small Business Set-Aside: N/A
Description: OF612 Continuation Sheet OF612 Form Solicitation for Personnel Specialist SOL-OTI-11-000040 SOLICITATION NUMBER: SOL-OTI-11-000040 ISSUANCE DATE: August 11, 2011 CLOSING DATE: August 25, 2011, 5:00 p.m. EDT SUBJECT: Solicitation for U.S. Personal Service Contractor for a Personnel Specialist in Washington, D.C. Ladies/Gentlemen: The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Personnel Specialist under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: 1. Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). NOTE: Submission of a resume in addition to the required forms is encouraged. A submitted resume, however, is considered supplemental application material. Submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. 2. Supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the five (5) Evaluation Factors shown in the solicitation. NOTE: The Evaluation Factors are worth 70 out of 100 points. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: personnel@globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Timothy Gonya or Caitlyn Shelley Telephone Number: (202) 706-6109 or (202) 706-6114 E-Mail Address: personnel@globalcorps.com Website: www.globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Sincerely, Cristina Sylvia, Contracting Officer Solicitation for U.S. Personal Service Contractor (PSC) Personnel Specialist 1. SOLICITATION NO.: SOL-OTI-11-000040 2. ISSUANCE DATE: August 11, 2011 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: August 25, 2011, 5:00 pm EDT 4. POSITION TITLE: Personnel Specialist 5. MARKET VALUE: This position has been designated as a "ladder" position. The highest level of this position is a GS-12; however, USAID intends to fill this position at the entry level GS-11 equivalent level (Salary range: $62,467 - $81,204 per year). The actual salary of the successful candidate will be negotiated within the pay range of the GS-11 level depending on qualifications, previous relevant experience and work history, salary and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. Following at least two (2) years at the GS-11 equivalent grade the candidate may have the opportunity for advancement to the GS-12 equivalent grade. To be eligible for promotion to the GS-12 level, the incumbent must meet the minimum qualifications of the GS-12 grade, and receive an "Excellent" performance rating in the annual performance evaluation. The evaluation must include a statement by the supervisor that the employee is performing successfully at the current grade and is considered ready to perform at the higher grade level. Neither advancement nor extension of the contract is guaranteed. 6. PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year option periods 7. PLACE OF PERFORMANCE: Washington, D.C. 8. STATEMENT OF WORK POSITION DESCRIPTION BACKGROUND USAID's Office of Transition Initiatives (OTI) is seeking highly motivated, highly qualified individuals who want the opportunity to help support rapid international transition programs for priority conflict-prone countries. Created in 1994 as a distinct operating unit within USAID, OTI helps local, indigenous partners advance peace and democracy in priority conflict-prone countries by providing fast, flexible, short-term assistance targeted at key transition needs. Countries experiencing a significant political transition in the midst of a disaster or emerging from civil conflict have unique needs that cannot be fully addressed by traditional disaster relief. Timely and effective assistance to promote and consolidate peaceful, democratic advances can make the difference between a successful or a failed transition. OTI assists in securing peace by aiding indigenous local partners such as civil society groups (non-governmental organizations or informal community groups), local governments, private businesses, media groups, and others, through identification of quick-impact community self-help projects to meet urgent economic needs; development of initiatives to promote national reconciliation; re-integration of ex-combatants into civilian society; and aid to independent media outlets and community-based organizations to help promote informed debate and broaden public understanding and participation in their country's political process. To respond quickly and effectively and meet its program objectives and mandate OTI retains a group of high level professionals and experts under personal services contracts (PSCs). These knowledgeable and skilled professionals make up the vast majority of the OTI work force and are at its forefront implementing and achieving the office's programmatic goals and objectives. For more information about OTI and its country programs please see: http://www.usaid.gov/our_work/cross-cutting_programs/transition_initiatives/ INTRODUCTION The purpose of this contract is to hire a Personnel Specialist within OTI's Operations and Management Division (OMD). The Personnel Specialist will provide recruitment and other administrative support for program funded U.S. Personal Services Contract (USPSC) employees in OTI. The Personnel Specialist is supervised by OTI/OMD's Sr. Personnel Specialist or his/her designee. This is a key position in an exciting and busy office which responds rapidly to crisis situations overseas. For the Bureau for Democracy, Conflict and Humanitarian Assistance (DCHA)/OTI to implement its rapid response strategy, it is essential that DCHA/OTI personnel receive prompt support. The incumbent must be a proficient writer and proofreader, and the Personnel Specialist has the ability to maintain flexibility in a fast-paced dynamic environment while managing competing priorities and meeting aggressive deadlines. Providing knowledgeable, rapid response using standard operating procedures and making recommendations for improvements or innovations to increase effectiveness and efficiency is critical to successful implementation of OTI's programs and fulfillment of OTI's mandate. OBJECTIVE The purpose of this contract is to hire a Personnel Specialist within OTI's Operations and Management Division (OMD). 9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY DUTIES AND RESPONSIBILITIES The work of the Personnel Specialist requires teamwork, the exercise of discretion, judgment, and personal responsibility. As a member of a highly visible and rapid response office, the Personnel Specialist requires a willingness and ability to perform a wide range of administrative functions to help ensure programmatic success. The incumbent is highly flexible and the working conditions are subject to ongoing change(s), while maintaining a professional and respectful conduct towards colleagues and authority in a diverse workforce. S/he places a premium on the building positive relationships with his/her respective team, with the rest of OTI and with key stakeholders both in and outside of USAID. The incumbent is a team player, able to prioritize and follow up on their own actions without prompting, while also assisting a busy supervisor and fellow colleagues to track and respond to incoming requests and routine tasks, filling in gaps as needed to ensure the responsiveness of the team. The incumbent has a strong sense of responsibility, service-oriented, highly organized, pays close attention to detail, is able to complete administrative tasks with minimal guidance, and is able to receive and respond to constructive criticism in a professional manner. The incumbent is a strategic thinker, articulates innovative ideas, presents solutions, and is a positive role model for colleagues both in and outside of OTI. The Personnel Specialist provides administrative support for program funded staff, primarily USPSCs. The Personnel Specialist priorities are expected to change and evolve in accordance with the requirements of OTI and a work plan will be determined in consultation with the supervisor in line with the work objectives outlined below. At the GS-11 Level: • Work with the OMD recruiting team to coordinate the recruitment process for all OTI USPSC positions to ensure timely hiring of new program staff. Examples of work includes: o Assisting in drafting and/or reviewing USPSC scopes of work (SOWs) in collaboration with the supervisor, OMD Chief, and the position supervisors, ensuring standard SOWs are filed and maintained; o Drafting, tracking, and ensuring clearances for required recruitment and hiring memos (such as market value memos for proposed grade levels for new positions, memos to request DCHA authorization to recruit where appropriate, etc.); o Obtaining appropriate documentation for selection of individuals on a non-competitive basis where needed and transmitting completed requests to the OTI service provider in a timely manner; o Working closely with the supervisor in monitoring and collaborating with the OTI service provider's process for development, review and issuance of public solicitations for competitive positions, managing a tracking system for all stages of the recruitment process, and assisting with the recruitment process where needed (e.g. developing interview questions, etc.); o Sending periodic notices and updates to staff regarding position openings, and distributing recruitment updates to the Sr. Personnel Specialist or the entire office as required. o Tracking approvals of USPSC actions through OTI's budget and finance database TOMAS, and Agency systems; o Ensuring that personnel files are kept up to date and that copies of key documents are scanned in the electronic file (e.g. solicitation, application, selection memo, contract, medical and security clearances, emergency locator card). • Work closely with the Sr. Personnel Specialist and OTI service provider to maintain a tracking system to track all stages of the USPSC contract issuance/modification process, helping to ensure that regular reports are provided to supervisors, managers, and the Senior Leadership Team on the status of actions in process • Draft, track, and ensure clearances for required on-board staff memos (such as leave transfer memos, memos to request increased earning on annual leave accrual, Annual Leave payout memos, etc.); • Review proposed contract language and budgets to ensure conformance to Federal and Agency regulations, compliance with Agency and office policies, and the accuracy, completeness and consistency of all contract language that is specific to the contract under review; • Be knowledgeable on procurement policy as it relates to USPSCs; assist in maintaining and updating OTI's USPSC handbook, creating responses to "Frequently Asked Questions" and as necessary coordinate closely with the Office of Acquisition and Assistance (OAA), the Sr. Management Advisor(s) and the Sr. Personnel Specialist; • Establish and maintain good working relationships with other USAID offices and bureaus in relation to human resources and PSC issues; and participate on inter-office, inter-bureau, or inter-agency committees addressing USPSC issues; • Backstop the members of the OTI/OMD Personnel and Procurement team as required; • Provide other administrative duties as required in support of OTI's USPSC staff. At the GS-12 Level: Perform the same duties as the GS-11 level but with less supervision, greater decision-making authority, and greater independence of action. • Work with the OMD recruiting team to coordinate the recruitment process for all OTI USPSC positions to ensure timely hiring of new program staff. Examples of work includes: o Drafting and/or reviewing USPSC scopes of work (SOWs) in collaboration with the supervisor, OMD Chief, and the position supervisors, ensuring standard SOWs are filed and maintained; o Drafting, tracking, and ensuring clearances for required recruitment and hiring memos (such as market value memos for proposed grade levels for new positions, memos to request DCHA authorization to recruit where appropriate, etc.); o Obtaining appropriate documentation for selection of individuals on a non-competitive basis where needed and transmitting completed requests to the OTI service provider in a timely manner; o Working closely with the supervisor in monitoring and collaborating with the OTI service provider's process for development, review and issuance of public solicitations for competitive positions, managing a tracking system for all stages of the recruitment process, and assisting with the recruitment process where needed (e.g. developing interview questions, etc.); o Sending periodic notices and updates to staff regarding position openings, and distributing recruitment updates to the Sr. Personnel Specialist or the entire office as required. o Tracking approvals of USPSC actions through OTI's budget and finance database TOMAS, and Agency systems; o Ensuring that personnel files are kept up to date and that copies of key documents are scanned in the electronic file (e.g. solicitation, application, selection memo, contract, medical and security clearances, emergency locator card). • Work closely with the Sr. Personnel Specialist and OTI service provider to maintain a tracking system to track all stages of the USPSC contract issuance/modification process, helping to ensure that regular reports are provided to supervisors, managers, and the Senior Leadership Team on the status of actions in process • Draft, track, and ensure clearances for required on-board staff memos (such as leave transfer memos, memos to request increased earning on annual leave accrual, Annual Leave payout memos, etc.); • Review proposed contract language and budgets to ensure conformance to Federal and Agency regulations, compliance with Agency and office policies, and the accuracy, completeness and consistency of all contract language that is specific to the contract under review; • Be knowledgeable on procurement policy as it relates to USPSCs; assist in maintaining and updating OTI's USPSC handbook, creating responses to "Frequently Asked Questions" and as necessary coordinate closely with the Office of Acquisition and Assistance (OAA), the Sr. Management Advisor(s) and the Sr. Personnel Specialist; • Establish and maintain good working relationships with other USAID offices and bureaus in relation to human resources and PSC issues; and participate on inter-office, inter-bureau, or inter-agency committees addressing USPSC issues; • Backstop the members of the OTI/OMD Personnel and Procurement team as required, including standing in for the Sr. Personnel Specialist if required; • Provide other administrative duties as required in support of OTI's USPSC staff. SUPERVISORY RELATIONSHIP: The Personnel Specialist will take direction from and will report to OTI's Sr. Personnel Specialist, Personnel and Procurement Team, OTI Operations and Management Division (OMD/PPT) or his/her designee. SUPERVISORY CONTROLS: The Supervisor will set specific work objectives. The employee and the supervisor together will develop deadlines, projects, and work to be accomplished. The incumbent is expected to take initiative and manage his/her tasks effectively. 10. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. During deployment on Assessment teams or during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). 11. WORK ENVIRONMENT Work is primarily performed in an office setting. During deployment on Assessments or during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. 12. START DATE: Immediately, once necessary clearances are obtained. 13. POINT OF CONTACT: See Cover Letter. EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position. See detailed instructions for demonstrating Education/Experience under "Applying") The incumbent must be an individual with sound judgment, excellent communication, interpersonal and analytical skills, and possess outstanding writing/editing skills. The candidate must be able to accomplish a wide range of assignments, often on short notice, including performing a range of administrative functions (records management, general administrative assistance), and be willing to step in to help with any team task large or small to help ensure programmatic success. Applicants who do not meet the minimum requirements for the GS-11 equivalent will not be considered for award. At a minimum, the applicant must have: At the GS-11 Level: (1) A Bachelor's degree with four (4) years of progressively responsible work experience, of which two (2) years must include specialized experience in administrative personnel support, including a proven ability to independently liaise effectively with both personnel and senior level managers on issues; OR A Master's degree with two (2) years of progressively responsible work experience including specialized experience in administrative personnel support, including a proven ability to independently liaise effectively with both personnel and senior level managers on issues; (2) At least one (1) year experience related to personnel support services for a USG agency, an institutional contractor working for a USG agency, or a large international organization; (3) Experience drafting and proofreading position descriptions or scopes of work; (4) Computer proficiency in mainstream software applications including use of database systems, and a strong operational knowledge of Microsoft PowerPoint, Word, Excel, and Outlook. At the GS-12 Level: After two years at the GS-11 equivalent level, the incumbent may be considered for advancement to the GS-12 equivalent level based on an excellent performance review by the supervisor, and based on meeting the minimum qualifications listed below: (1) A Bachelor's degree with six (6) years of progressively responsible work experience, of which four (4) years must include specialized experience in administrative personnel support, including a proven ability to independently liaise effectively with both personnel and senior level managers on issues; OR A Master's degree with four (4) years of progressively responsible work experience including specialized experience in administrative personnel support, including a proven ability to independently liaise effectively with both personnel and senior level managers on issues; (2) At least three (3) years experience related to personnel support services for a USG agency, an institutional contractor working for a USG agency, or a large international organization; (3) Experience drafting and proofreading position descriptions or scopes of work; (4) Computer proficiency in mainstream software applications including use of database systems, and a strong operational knowledge of Microsoft PowerPoint, Word, Excel, and Outlook. SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) • Applicant is a U.S. Citizen; • Complete and hand-signed federal form OF-612 submitted (see detailed instructions under "Applying"); • Supplemental document specifically addressing how the candidate meets each of the Education/Experience requirements, AND each of the Evaluation Factors submitted; • Ability to obtain a SECRET level security clearance (NOTE: Dual citizens may be asked to renounce second-country citizenship); • Satisfactory verification of academic credentials. EVALUATION FACTORS (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.) Factor #1 Demonstrated oral and written communication skills, including proficiency in editing and proofreading, problem solving, and strong organizational skills including an ability to develop and maintain systems that provide timely and accurate data. (Note: applicants may be tested on their writing/proofreading ability and ability to draft or edit position descriptions). Factor #2 Demonstrated ability to deal effectively with a high level of detail, to balance competing demands on a short timeframe, and to manage time in relation to established work priorities. Factor #3 Demonstrated customer service ethic with a proven ability to research, respond to and meet a variety of customer needs on a rapid timeframe, with an ability to provide and receive constructive feedback (Describe customer service experience). Factor #4 Demonstrated knowledge of the basic principles of personnel management, with a focus on recruitment and hiring. Familiarity with contracting for personal services is highly desirable. Factor #5 Demonstrated team player with an ability to deal with sensitive and confidential matters with discretion, tact and diplomacy. BASIS OF RATING: Applicants who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. In the event that a candidate has fully demonstrated his/her qualifications and there are no other competitive applicants, OTI reserves the right to forego the interview process. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to specifically address the Selection and/or Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: Evaluation Factors have been assigned the following points: Factor #1 - 20 Factor #2 - 15 Factor #3 - 15 Factor #4 - 10 Factor #5 - 10 Total Possible - 70 Points Interview Performance - 30 points Satisfactory Professional Reference Checks - Pass/Fail (no points assigned) Total Possible Points: 100 The Evaluation Factors are worth 70 out of 100 points. Be sure to fully respond to each of the Evaluation Factors and include all relevant experience, training, and/or education in your responses. Sample Evaluation Factors are provided on the GlobalCorps website at www.globalcorps.com. The most qualified candidates may be interviewed and required to provide a writing sample. OTI will not pay for any expenses associated with the interviews. In the event that a candidate has fully demonstrated his/her qualifications and there are no other competitive applicants, OTI reserves the right to forego the interview process. Professional references and academic credentials will be evaluated for applicants being considered for selection. APPLYING: Applications must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit: 1. A complete U.S. Government Optional Form 612 with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/forms, or at www.globalcorps.com). NOTE: Submission of a resume in addition to the required forms is encouraged. A submitted resume, however, is considered supplemental application material. Submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 or on supplemental OF-612 continuation sheets to allow for adequate evaluation of your direct and related experience. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements. Dates (months/years) and locations for all field experience must also be detailed. 2. A supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the five (5) Evaluation Factors shown in the solicitation. NOTE: The Evaluation Factors are worth 70 out of 100 points. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. DOCUMENT SUBMITTALS Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, D.C. 20045 Via facsímile: (202) 403-3911 or (202) 403-3941 Via email: personnel@globalcorps.com Please note in your document submittal where you heard about this position. NOTE: If a temporary or full secret security clearance is not obtained within four months after offer acceptance, the offer may be rescinded. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https://www.acquisition.gov/far/current/html/52_200_206.html LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do 1. Optional Form 612. 2. Medical History and Examination Form (DS-6561). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 - PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase (pending a satisfactory performance evaluation) Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and MedicareALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. ATTACHMENT 1 ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm. Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs. (b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. "MEDICAL EVACUATION (MEDEVAC) SERVICES." (c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer's liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision). (d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met: (1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad; (2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and (3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled "Emergency and Irregular Travel and Transportation." In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs. (f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor's invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism. (g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual's behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider. (h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
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R -- USPSC Personnel Specialist - Solicitation - OF612 Forms