SOLICITATION NOTICE
36 -- Sheet Counter
- Notice Date
- 8/18/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 333291
— Paper Industry Machinery Manufacturing
- Contracting Office
- Department of the Treasury, Bureau of Engraving and Printing (BEP), Office of Acquisition, 14th & C Streets, S.W., Washington, District of Columbia, 20228
- ZIP Code
- 20228
- Solicitation Number
- BEP-RFQ-11-0385
- Archive Date
- 9/14/2011
- Point of Contact
- Casey Meng, Phone: 2028749763
- E-Mail Address
-
casey.meng@bep.gov
(casey.meng@bep.gov)
- Small Business Set-Aside
- N/A
- Description
- I. OVERVIEW: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This requirement is also a 100% small business set-aside. The document # is BEP-RFQ-11-0385 and this is a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-53 including amendments effective August 4, 2011. This requirement is being set aside as a Total Small Business set aside under NAICS code 333291. Only qualified Offerors may submit responses. The Government anticipates awarding a Firm Fixed-Price Purchase Order. II. STATEMENT OF NEED: The Bureau of Engraving and Printing (BEP) have a requirement for the purchase of four (4) Sheet Counters and preventive maintenance (PM). See below: a. The following are the salient, functional, physical and/or performance characteristics the sheet counter must meet to be determined technical acceptable. Counting speeds up to 2,500 sheets per minute Tab insertion feature Jogging plates One button initiation Modular construction Large electronic displays Totalizer feature Batch counter feature Plug-in components capabilities 40inch x 40 inch air flotation table Electrical - 120V AC b. PM Details: The period of performance for the PM service will include a base period with four (4) twelve month option years, which may be exercised. This item shall be delivered to the following government address (see Section VI.6.2 below for specific delivery information); The Bureau of Engraving and Printing Attention: To-Be-Determined at award D Street, Between 13th and 14th Streets, S.W. Washington, D. C. 20228-0002 III. INSTRUCTIONS: Interested parties shall provide a quote in accordance with the following instructions. Quotes shall be provided on company letterhead, reference BEP-RFQ-11-0385 and submitted to the attention of Casey Meng, Contract Specialist and include, but not limited to information. 1. Pricing: a. Pricing on a unit and total price for the four (4) Sheet Counters. Pricing shall include the cost of delivery/shipping; b. Pricing for the PM. PM pricing shall show the pricing for the base and each option period; c. Proposed payment discount terms. 2. Technical: a. Technical literature of the proposed solution that will give a general description of those salient physical, functional, or performance characteristics of item b. Proposed PM plan (e.g. a discussion of the services to be included in the PM and any responsibilities of the BEP); c. Delivery date after receipt of award; 3. Past Performance: Offerors shall submit three (3) relevant past performance references wherein equipment and associated services were provided that was the same as or similar to this requirement. Past performance reference are limited to the past three (3) years and shall include : a. Name of contracting activity/company. b. Award value. c. Description of the equipment and services provided, including quantity of equipment. d. Point of Contact and their contact information (e.g..telephone and/or e-mail). The Government reserves the right to contact these references as well as use any additional information it obtains. 4. Other: In addition, unless available via ORCA (i.e. www.orca.bpn.gov) Offerors are also to include a completed copy of their Representations and Certifications as per the provision 52.212-3, Offeror Representations and Certifications-Commercial Items. IV. DUE DATE: Responses are due no later than 3:00 P.M. Eastern Time, August 30, 2011. All questions or inquiries should be in writing and received no later than 10:00 A.M Eastern Time, August 23, 2011. All correspondence shall be submitted either via fax at 202-874-2200 or by e-mail sent to casey.meng@bep.gov. V. EVALUATION & AWARD: Evaluation shall be in accordance with FAR clause 52.212-2 EVALUATION COMMERCIAL ITEMS. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The factors used to evaluate offers shall be Technical, Past Performance, and Price. Technical is the most important criteria. VI. PROVISIONS & CLAUSES: 6.1 Provisions & Clauses: The following provisions and clauses are incorporated by reference and apply to this acquisition: 52.211-17 Delivery of Excess Quantities; 52.212-1 Instruction to Offers Commercial Items; 52.212-3 Offeror Representatives and Certifications and Certifications - Commercial Items; 52.212-4 Contract Terms and Conditions - Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items; 52.217-9 Option to Extend the Term of the Contract; 52.222-22 Previous Contracts and Compliance Reports; 52.225-2 Buy American Act Certificate; 52.247-35 F.O.B. Destination within Premises Consignee's. The following clauses cited in 52.212-5 above are applicable to this acquisition: 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I;52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards; 52.219-6 Notice of Total Small Business Set-Aside; 52.219-28 Post-award Small Business Program Representation; 52.222-3 Convict Labor; 52.222-19 Child Labor-Cooperation with Authorities and Remedies; 52.222-21 Prohibition of Segregated Facilities; 52.222-26 Equal Opportunity (E.O. 11246); 52.222.36 Affirmative Action for workers with Disabilities; 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving; 52.225-1, Buy American Act-Supplies; 52.225-13 Restrictions on Certain Foreign Purchases; 52.232.33 Payment by Electronic Funds Transfer-Central Contractor Registration. The full text of these provisions and clauses may be accessed electronically at: http://acquisition.gov/far. 6.2 Washington, DC: Supplies or other items needed to be delivered to the BEP's Washington, DC facility shall be delivered to the following address: The Bureau of Engraving and Printing Attention: To-Be-Determined within the Call D Street, Between 13th and 14th Streets, S.W. Washington, D. C. 20228- Receiving hours for deliveries are 8:00 a.m. to 2:15 p.m., local time, Monday through Friday, excluding U.S. Government holidays and BEP year-end shutdown (which normally occurs between December 24 and January 1). The Contractor shall call the BEP appointment line at (202) 874-2333 at least twenty-four (24) hours in advance to schedule approximate delivery times. The appointment line is staffed from 8:30 am to 2:30 pm. Monday through Friday. A voice mail message maybe left after normal working hours. The following information should be provided: - Name of supplier/manufacturer - Contact Person with phone number - Contract/Purchase Order Number - Total number of cartons or pallets - Total weight - Date and Time of Delivery *Note the following loading dock limitations for deliveries made to Washington D.C.: Over the road vehicles having an overall height exceeding 12'6" (3.8 meters) empty, or an overall length exceeding 42' (12.8 meters) cannot be accommodated at the receiving platform. 6.3 Invoices and Payments: 6.3.1 Invoices shall be submitted electronically through the Internet Payment Platform (IPP). The IPP is a comprehensive payment information service provided at no charge by the U.S. Department of the Treasury's Financial Management Service (FMS). The IPP provides a centralized location to view all transactions in the order-to-pay process, transforming paper-based processes into an electronic process for both the agency and supplier. IPP is the BEP's preferred method of submitting invoices for payment. For contractors who require more information on the IPP program, including enrollment, please contact the support activity using the information below: Internet Payment Platform (IPP) Support (617) 973-3069 IPPgroup@bos.frb.org If your firm is unable to comply with the IPP processing requirements, then the following process shall apply for submission of invoices for payment: Original & 1 Copy to the Paying Office identified in SF 1449 Block 18a 1 Copy to the Designated Point of Contact 6.3.2 Payment Instructions: Payment will be based on receipt of a proper invoice and contract performance. An invoice is a "proper invoice" as defined under FAR Clause 52.212-4(g). The Invoice issues, besides IPP technical related issues are to be handled and resolved between the Contractor and the Designated Point of Contact. The Contractor shall direct all questions and resolve all issues concerning invoices with the Designated Point of Contact (or CO if necessary). Contractor shall direct questions regarding payment to the Designated Point of Contact and/or the designated payment office listed above 6.4 Security: While performing working at the Government site Contractor personnel will be given a visitors security badge and escorted by Government authorized personnel. Visitor security badges shall be worn above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site. 6.5 Personnel Qualifications: Contractor personnel shall be competent, dependable, knowledgeable, trained, inclusive of any necessary or applicable certification and/or license and experience, thereby qualifying them to perform their specific duties in supporting this effort. 6.6 Date, Time and Hours: The Contractor is responsible for appropriately planning, coordinating and scheduling services to be performed at the Government facility with the COTR or authorized designee. 6.7 Government Point of Contact/COTR: The following individual is the Government point of contact/COTR for this effort; To-be completed upon award. 6.8. BEP Working Restrictions: When performing services at the place of performance such work must be performed without: 1. Interfering with Government business; 2. Unduly restricting traffic; 3. Causing unsafe conditions for employees and visitors; and 4. Adversely affecting the operation of the BEP Facility. 5. Non-compliance with security regulations. Failure to adhere to this requirement can be considered grounds for termination. In addition, if the BEP determines that the Contractor is performing work in violation of any of the above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of the BEP at no additional cost to the Government. The directions of the CO under these circumstances shall be binding and shall be executed by the Contractor at no additional cost to the Government. 6.9. Parking: The Government will not be responsible for providing parking for Contractor personnel performing under this effort.
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