Loren Data's SAM Daily™

FBO DAILY ISSUE OF AUGUST 25, 2011 FBO #3561
DOCUMENT

S -- Medical/Infectious Waste Removal - Attachment

Notice Date

8/23/2011
 

Notice Type

Attachment
 

NAICS

562112 — Hazardous Waste Collection
 

Contracting Office

VA Central Iowa Health Care System;Des Moines Division;3600 30th Street;Des Moines, IA 50310
 

ZIP Code

50310
 

Solicitation Number

VA26311RQ0585
 

Response Due

8/29/2011
 

Archive Date

10/28/2011
 

Point of Contact

Cynthia Tabor, Contracting Officer
 

E-Mail Address

0th
 

Small Business Set-Aside

N/A
 

Description

MEDICAL / INFECTIOUS WASTE REMOVAL CONTRACT GENERAL REQUIREMENTS for VA CENTRAL IOWA HEALTH CARE SYSTEM (VACIHCS) AND ASSOCIATED COMMUNITY BASED OUTPATIENT CLINICS (CBOCs) 1.SCOPE OF WORK - MEDICAL/INFECTIOUS WASTE a.Contractor is to supply all bags, tags, waste carts and associated materials for packaging, transport and incineration of all regulated medical wastes to include; "Pathological waste, "Trace chemotherapy waste, "Research waste, "Other potentially infectious material, and "General waste items that contain patient information. The items must meet all federal, state, OSHA and DOT standards for collection, storage and transport of medical waste. Carts must have wheels and be in good repair at all times. Carts must be labeled as Medical Waste Carts. b.Contractor is responsible for providing a detailed manifest of all medical waste transported from the VA Central Iowa Health Care System (VACIHCS) Medical Center, and associated Community Based Outpatient Clinics (CBOCs) to include the date, location and proof of destruction. All medical waste collected from the VACIHCS will be scanned on site and a copy of the manifest stating the date collected, pounds of medical waste per cart and the number of carts must be left with the Contracting Officer Technical Representative (COTR) or his designee on the day of collection. The contractor is required to provide a signed and legible manifest attesting to the destruction of the medical waste to the Maintenance & Operations Foreman or designee within 30 days of the destruction of the medical waste. c.Waste pick-up will be provided two times per week from the VACIHCS designed wastes holding area, once monthly from the Marshalltown, Knoxville, Mason City and Carroll CBOCs and twice yearly from the Fort Dodge CBOC. The days for pick-up at the VACIHCS will be Tuesday and Friday between 6:00 a.m. and 3:30 p.m. d.Contractor is to provide a documented back-up plan in the event circumstances disrupt his ability to provide pick-up services. Service will be provided within 24 hours of a failure to meet scheduled pick-up times. e.Pricing - All services are to be based on a price per pound that includes all bags, tags, waste carts, transportation, disposal, manifesting and tracking of the medical waste. f.The estimated annual poundage of medical waste produced by the medical center is between 30,000 and 50,000 pounds. This is subject to unexpected change (+/1 10-15%) due to changes in the medical center's scope of work. 2.The Community Based Outpatient Clinics are located at: Mason City, IowaFort Dodge, IowaMarshalltown, Iowa VA ClinicVA ClinicVA Clinic 520 S. Pierce, Suite 1502419 2nd Av. N.101 Iowa Avenue West Mason City, IA 50401Fort Dodge, IA 50501Marshalltown, IA 50158 Phone: 641-421-8077Phone: 515-576-2235Phone: 641-754-6700 Knoxville, IowaCarroll, Iowa VA ClinicVA Clinic 1515 West Pleasant Street311 S. Clark, Street, Suite 275 Knoxville, IA 50138Carroll, IA 51401 Phone: 641-828-5019Phone: 712-794-6780 3.SUPERVISION BY CONTRACTOR The contractor shall appoint a project manager who will have responsibility for performance of medical waste removal services. The project manager or designee shall be competent to supervise all aspects of medical waste removal services and shall be available on-site within four (4) hours after notification when problems arise with contractor's work or in the event that emergencies arise at this facility, which pertains to the contractor's responsibilities or duties. The project manager shall, in the absence of the contractor act for the contractor as contractor's representative. 4.PERSONNEL QUALIFICATION AND REQUIREMENTS a.Uniforms and Employee Identification: all of the contractor's personnel assigned to the performance of this contract are to wear a uniform that is clearly distinguishable from all VA uniforms. They are also to wear a name badge to clearly identify the company name and the employee name. b.Exposure to Hazardous Working Conditions: Contractor's personnel may be required to perform work under potentially hazardous conditions. contractor's personnel shall be informed of potentially hazardous situations by contractor trained by contractor in techniques required to recognize and deal with potentially hazardous situations in a manner which will minimize personal risk, and required to adhere to standard techniques for personal protection. c.Other Requirements: All contract personnel to be instructed that smoking is prohibited in the buildings and is only allowed in designated outside smoking areas that are identified by signage. d.Contractor must ensure their personnel working this contract possess basic proficiency in spoken and written English. e.All conduct of contract personnel should be respectable and sensitive to patients, visitors and VA personnel. 5.QUALITY CONTROL/QUALITY ASSURANCE a.Quality Control: the contractor shall have a Quality Control Program to ensure the requirements of this contract are provided as specified. The program shall include, but will not be limited to, the following: 1)An inspection system covering the services listed in the Scope of Work. It must specify areas of work to be inspected on a scheduled basis. 2)A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable. 3)A record of all inspections conducted by the contractor and corrective action taken. These documents shall be made available to the Government during the term of the contract. b.Quality Assurance: The Government will monitor the contractor's performance monthly using a Quality Assurance Work Performance Form shown in Exhibit 1. A copy of the Monthly Evaluations will be provided to the VA Contracting Officer. The contractor can request copies through the Contracting Officer. The Maintenance and Operations foreman will maintain a master file of all evaluations within this office. c.Reporting Repairs: The contractor is to report all repairs or maintenance required by VA associated with work performed and VA responsibilities. d.Federal and State Regulatory Requirements: When hauling both non-infectious waste and infectious/contaminated medical waste from VA property to the appropriate collection site of the waste hauler, the contractor is to comply with all related federal and state waste handling requirements. 6.SAFETY AND FIRE PREVENTION a.Contractor shall provide all safety equipment for their employees in the performance of this contract while on government property and shall abide by safe working standards. b.In the performance of this contract, the contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the building. c.The contractor shall immediately correct any fire and safety deficiencies caused by his/her employee. If the contractor fails or refuses to correct deficiencies promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the contractor in default of the contract. d.The contractor shall comply with applicable federal, state and local safety and fire regulations and codes that are in effect at the beginning of the contract period. The contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract. e.The contractor is to provide copies of all Material Safety Data Sheets (MSDS) forms to the Facility Management Service for all chemical products used by the contractor. EPA must approve of all chemicals used. f.While at the Des Moines VACIHCS all contractors, their supervisors and their employees shall comply with the Hospital and Safety Regulations and with the Occupational Safety and Health Act of 1970. The following is a list of the most common violations of Hospital and Safety Regulations and OSHA Standards, which will be most closely monitored and enforced as part of this contract. 1)Occupation Injuries: All injuries sustained by workmen while on the VA Medical Center property must be reported to the Safety Manager. 2)Safety inspections: The Medical Center Safety Manager and Project Inspectors will conduct periodic inspections of work areas for compliance with hospital regulations and OSHA standards. Failure to comply with the hospital regulations and/or OSHA standards may result in immediate work stoppage. Injuries to patients, employees and visitors resulting from unsafe conditions or negligent acts created by workers may result in legal action on the part of the injured. 3)Enforcement: The COTR on this project is designated as the person responsible for ensuring that the Fire and Safety Program is carried out to the completion of the work. The COTR has the authority to enforce the provisions of these specifications and other applicable fire protection standards. 7.DAMAGE AND EQUIPMENT LOSS a.All tasks accomplished by contractor personnel will be performed to avoid any damage or disfigurement of government-owned furnishings, fixtures, equipment and architectural or building structures. The contractor will report any damage or disfigurement to these items when caused by the contractor's personnel. This report will be given to the COTR and a copy given to the quality assurance evaluator. All damage to facilities and fixtures caused by the contractor during the performance of their required duties according to this contract will be reported to the quality assurance evaluator. The Government is not held responsible for contractor's equipment or belongings that are lost, stolen or damaged during the course of performing their required duties as stated in this contract. b.The contractor will perform repairs or replace government-owned equipment, fixtures, furnishings, grounds and architectural or building structures to their previously existing condition and, at their own expense, when the quality assurance evaluation determines damage to be caused by the contractor. 8.INTERFERENCE TO NORMAL FUNCTION Contractor's personnel are required to interrupt their work as stated in the contract, at any time to avoid interference with patient care procedures and the normal functioning of the facility, including utility services, fire protection services and passage of facility patents, personnel, equipment and carts. 9.CLEAN UP The contractor will remove all residual dirt and soil or other substances that may be left over or caused by the contractor's work. 10.CONTRACT DURATION This contract will be awarded for one (1) base year and four (4) option years. It is the sole prerogative of the VA to exercise the options. Receiving the initial award does not guarantee that the VA will exercise the options.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/DmVACIHCS/VACIHCS/VA26311RQ0585/listing.html)
 

Document(s)

Attachment
 

File Name: VA-263-11-RQ-0585 VA-263-11-RQ-0585_1.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=240587&FileName=VA-263-11-RQ-0585-000.doc)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=240587&FileName=VA-263-11-RQ-0585-000.doc

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02545067-W 20110825/110823235023-14a6a787c0084eb6977c838806995f01 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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