SOLICITATION NOTICE
W -- Rental of Microfiche Scanner
- Notice Date
- 8/25/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 423430
— Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
- Contracting Office
- BOEMRE-SASC Procurement Office1201 Elmwood Park BoulevardProcurement SectionNew OrleansLA70123US
- ZIP Code
- 00000
- Solicitation Number
- M11PS00118
- Response Due
- 9/9/2011
- Archive Date
- 10/9/2011
- Point of Contact
- Pamela Diliberto
- Small Business Set-Aside
- Total Small Business
- Description
- PLEASE READ CAREFULLY: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as applicable as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The U. S. Department of the Interior (DOI) Bureau of Ocean Energy Management, Regulation, and Enforcement (BOEMRE), 1201 Elmwood Park Boulevard, 2nd Floor, New Orleans, LA 70123 has a competitive requirement for the OEMM to rent or lease an automated microfiche scanner for the period of three (3) months; and if needed additional time, a month-to-month lease with not to exceed additional three (3) months will be added as Options. Solicitation number M11PX00118 is being issued as a Request for Proposal (RFP) using FAR 12.6. This solicitation document and incorporated provisions and clauses which are those in effect through Federal Acquisition Circular 2005-52 and the Department of Interior Acquisition Regulation (DIAR). It is the contractor's responsibility to be familiar with applicable clauses and provisions. The North American Industrial Classification System (NAICS) Code is 423430 entitled Computer and Computer Peripheral Equipment and Software Merchant Wholesalers with a small business standard of 100 employees. This requirement is set aside for small business. PROPOSAL/QUOTATION PREPARATION INSTRUCTIONS: To ensure timely and equitable evaluation of proposals, Offeror must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this Solicitation. The response shall consist of a technical and a cost/price proposal. The Government anticipates awarding a Firm Fixed Price contract as a result of this Solicitation. The Offeror shall prepare their quote in accordance with the specifications and requirements stated below. INTRODUCTION/REQUIREMENTS: The BOEMRE historical documents are contained on various fiche cards. These microfiche cannot be moved from the government building so there is requirement to have a high speed automated microfiche scanner to be on site for a short term period to support the OEMM mission. OBJECTIVES: The required high-speed scanner should be self contained with its own software and workstation/computer. This high-speed scanner will not be connected to the corporate network and will operate as a standalone system with hands-free automatic loading/unloading through a hopper feed or manual loading/unloading. Output should be to TIFF and/or PDF on a local hard drive. The workstation should be able to produce high volume DVDs and/or write to a USB removable hard drive. SCOPE: The scanner should produce high quality images (200dpi) with automatic feed. Features should include automatic crop, rotation, mirror and invert. The scanner should create bi-tonal and grayscale images simultaneously without impacting speed as well as correct fiche images that are not of uniform density (darkness/lightness) across the whole image. The interface should be user friendly with initial training provided by the vendor. SCHEDULE AND TIMING: The anticipated period of performance for the resultant award will be with a Base Period of 3 months and three (3) Option Periods of 1 month each for a month-to-month rental as needed, not to exceed a total 6 months. The option will be exercised at the BOEMREs discretion, based on a genuine need and adequate funding. DISCUSSIONS/AWARD WITHOUT DISCUSSIONSThe Government reserves the right to award without discussions, so it is in your best interest to include your most favorable terms in your initial submission. However, the Government reserves the right to conduct discussions and to permit Offeror to revise their submissions. Any exceptions or deviations by the offeror to the terms and conditions stated in this Solicitation for inclusion in the resulting award may make the offer unacceptable for award without discussions. If an offeror proposes exceptions to the terms and conditions of this solicitation, the Government may make an award, without discussions, to another Offeror that did not take exception to the terms and conditions, if such offeror is determined to be the best overall value for this effort. Clarifications are limited exchanges with Offeror that may occur when award without discussions is contemplated. If award will be made without conducting discussions, Offeror may be given the opportunity to clarify certain aspects of quotes (e.g., the relevance of an Offerors past performance information and adverse past performance information to which the offeror has not previously had an opportunity to respond) or to resolve minor or clerical errors). EVALUATION FACTORS FOR AND BASIS FOR AWARDThis is a competitive best value acquisition utilizing simplified procedures. The following evaluation criteria will be used to determine which Offeror is considered to be the best overall value. Criterion A, B, and C are equally important to each other as identified below. A. Technical Specifications and information (to include Quality and compatibility of test fiche and Ease of Use of the scanner) A. TECHNICAL SPECIFICATIONS:Fully meets the required specifications and demonstrates the ability to provide the required scanner and delivery of service as required;Understands the scope and objective of this project and is aware of potential problems and demonstrates the ability to resolve them; and, In addition to technical specifications that meet the requirements, the BOEMRE will send several fiches to offeror for the vendor to demonstrate the use of their machine. The offeror will record a demonstration of the actual loading, scanning and verification process with the resulting video being sent or posted to a website visible by BOEMRE contracting officer and the contracting officers representative. B. Past Performance B. PAST PERFORMANCE: Past Performance is the Agencys assessment of the degree to which an offeror has satisfied its past customers for rental or leasing the high speed scanner of a similar effort. BOEMRE will contact some or all of the customers listed as Past Performance references within the last three (3) years in the contractors proposal. BOEMRE will ask questions such as: whether or not they believe:(1) Offeror was capable, timely, efficient, and effective; (2) Offerors performance conformed to the terms and conditions of the contract; (3) Offeror was reasonable and cooperative during the performance; (4) Offeror was committed to customer satisfaction; and (5) Whether the products and services provided by the Offeror was of high quality. Past experience is the experience that Offerors have performing the services that is similar to the scope and requirement state herein. Both past performance and past experience will be evaluated by utilizing the information provided by the offeror for a comprehensive, completeness and all inclusive. EVALUATION OF PROPOSALS/QUOTATIONS: Quotations shall be prepared in accordance with and comply with the instructions above. The technical submission will be evaluated separately from the price. Each submission will be evaluated against the evaluation criteria listed above. Each Offerors proposed price will be evaluated for reasonableness. Price will always be an important factor; therefore, Offerors should make diligent efforts to control costs and submit fairly priced proposals. After evaluating price, award may be made to other than the low offeror, when the contracting officer determines it to be in the Government's best interest. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at http://www.acqnet.gov/far. The Central Contractor Registration (CCR) number must be obtained before award can be made. To be considered for this award, Offerors must be registered in the CCR database prior to award. Offerors must also have all the representations and certifications online at www.orca.gov completed prior to submission of quote. Interested Offerors must submit any questions concerning this solicitation no later than close of business on 31 August 2011 to enable the BOEMRE to respond. Questions can be submitted via email to pamela.diliberto@boemre.gov. Questions not received by the due date may not be considered. The Government reserves the right not to make an award as a result of this competitive Solicitation, if in the opinion of the Government none of the submissions would provide satisfactory performance at a cost that is considered fair and reasonable and/or economically feasible. METHODS OF PROPOSAL/QUOTATION DELIVERY Submit to the Attention of: Ms Pamela Diliberto, BOEMRE Procurement Operations Branch, and email at: pamela.diliberto@boemre.gov. It is incumbent upon the offeror to ensure that their response to this Solicitation shall be delivered before the closing date and time as specified below. PROPOSAL/QUOTATION DUE DATE Proposals/Quotations submitted in response to this Solicitation shall be received by the due date and time established. The Offerors proposal shall be submitted not later than 4:00 PM Eastern Time, on Friday, September 9, 2011
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