Loren Data's SAM Daily™

FBO DAILY ISSUE OF OCTOBER 14, 2011 FBO #3611
DOCUMENT

65 -- Stryker Bed Maint. for Durham VAMC - Attachment

Notice Date

10/12/2011
 

Notice Type

Attachment
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

Department of Veterans Affairs;VISN 6 Centralized Acquisition Service;201 Hay Street, Suite 304;Fayetteville NC 28301
 

ZIP Code

28301
 

Solicitation Number

VA24612Q0005
 

Response Due

10/17/2011
 

Archive Date

1/15/2012
 

Point of Contact

Olin Newsome
 

E-Mail Address

2-5023<br
 

Small Business Set-Aside

N/A
 

Description

October 12, 2011 SUBJECT: Combined Synopsis/Solicitation for Commercial Supplies This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.6 and Far Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This notice of intent is a request for competitive quotes, and all offers received prior to October 17, 2011 will be considered by Government. The solicitation is being issued as Request for Quote # VA-246-12-Q-0005. The solicitation document and incorporated provisions and clauses are those in effect through the most recent Federal Acquisition Circular. The NAICS Code is 339112. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-46. Only emailed requests received directly from the requester are acceptable. I.Scope of Work: The contractor shall provide parts, labor and travel associated with service calls for Stryker Model FL28 and 2040 beds at the Durham VA Medical Center. In addition, the Government may exercise their option to extend the term of the contract three (3) one-year option periods subject to the required need and the availability of funds. Furthermore, the Contracting Officer (CO) may add additional Stryker Models identified in paragraph four (4) of this statement of works. Replacement parts do not include mattress covers damaged by abuse, batteries, probes and other disposable or expendable parts. Each Stryker Medical product will come with a user manual which details the Equipment's useful life. II. Qualifications of Personnel Servicing Equipment: A.Each respondent must have "fully qualified" Stryker Medical Service Representative or field service engineer (FSE) fully capable to provide service maintenance of Durham VA Medical Center Stryker equipment. B."Fully qualified" is based upon training and on experience in the field. For training, the FSE(s) has to have successfully completed a formalized training program on the equipment identified. For field experience, the FSE(s) should have a minimum of two years experience with respect to scheduled and unscheduled preventive and remedial maintenance of Stryker equipment listed in Section B.2 of this solicitation. C. The FSE(s) must be a Stryker Medical authorized to perform the maintenance services. All work shall be performed by a "Fully Qualified" competent FSE(s). The contractor shall provide written assurance to the competency of their personnel and a list of credentials of approved FSE(s) for each make and model the contractor services at the VA. The Contracting Officer (CO) may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any VA equipment. The CO and/or Contracting Officer's Technical Representative (COTR) specifically reserves the right to reject any of the contractor's personnel and refuse them permission to work on the VA equipment. D.If subcontractors are used, they must be approved in advance by the CO. The contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval. III. Service to be provided: A. Repair: All repairs will be performed during the normal VA business hours (8:00 a.m. - 5:00 p.m.) Monday through Friday, except Federal holidays, unless otherwise specified. Contractor may work outside normal business hours by arrangement with the COTR if such services are provided without additional charge to the Government. Any overtime charges must be approved by the COTR or designee prior to the initiation of overtime work. 1.The contract will insure that a technical maintenance representative will respond by telephone to the VA within one (1) hour of the original service call. The contractor will arrive on-site for repairs within three (3) business hours from the original service call. The equipment shall be restored to fully operational status within three days of the original call. All on site visits will be authorized by the COTR only. 2.The VA shall not provide service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSE(s), all operational and technical documentation (e.g., operational and service manuals, schematics, and parts lists) which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the COTR upon request. Any charges for parts, manuals, tools, or software required to successfully complete scheduled repairs are included within this contract and its agreed upon price unless specifically stated in writing otherwise. 3.The contractor shall coordinate maintenance inspection service calls with the Durham VA POC. Equipment that's not made available at the mutually agreed upon time will be serviced during the next scheduled service call or at another specified date. On each scheduled service call, the contractor will inspect and adjust each available item of Equipment as required in accordance with Stryker Medical's current maintenance procedures for said equipment. The contractor will have the latest version of the maintenance procedures for the following Stryker Models: a.FL28 b.2950 c.1731 d.1210 e.1069 f.1025 g.1015 h.1007 i.1005 B. Parts: 1.All replacement parts required to keep Stryker equipment performing within the manufacturer's specifications will be provided by the contractor. All parts must meet or exceed factory specifications to maintain compatibility with systems presently in place and with future performance/reliability upgrades. Parts removed (replaced) by the contractor become property of the contractor. C. Stryker Schedule Service Maintenance: 1.The contract will include two (2) comprehensive scheduled maintenance inspections to be performed before the month of September. A mutually agreeable time for the inspections will be scheduled through the COTR. 2.The contractor will perform service maintenance to ensure that equipment listed in Section B.2 functions in conformance with the latest Stryker Complete Service and Maintenance Manual. The contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained (as applicable) provided to the COTR at the completion of the service. Maintenance procedures will be submitted to the COTR for approval prior to the initiation of this service contract. PM SERVICES SHALL INCLUDE BUT NEED NOT BE LIMITED TO THE FOLLOWING: Cleaning of equipment; Reviewing operating system diagnostics to ensure that the system is operating to the manufacturer's specifications; Calibrating and lubricating the equipment; Performing remedial maintenance of non-emergent nature; Testing and replacing faulty and worn parts and/or parts which are likely to become faulty, fail, or become worn; Inspecting all cables and bushings and replacement as necessary; Measuring, adjusting and calibrating as necessary for optimal performance; Inspecting and replacing where indicated electrical wiring and cables for wear and fraying; Inspecting and replacing where indicated all mechanical components including but not limited to patient restraints and support devices, cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, motors, and keyboards for mechanical integrity, safety, and performance; Returning the equipment to full and proper operating condition; Providing documentation of service performed. Parts and assemblies will be repaired or replaced as necessary. An electrical safety inspection will be done at the time of the preventive maintenance and results will be documented. IV. Special Instructions: A. Contractor Check-In: The contractor's representative will report to the COTR, Biomedical Engineering, D022 prior to performance of service. On approved overtime, contractor will report to Police Dispatch. B. Documentation: At the conclusion of each repair or scheduled maintenance visit, the contractor will provide a written service report indicating the date of service, the model, serial number, Bar Code (EE #), and location of the equipment serviced, the name of the service representative, the hours worked, and the services performed and parts replaced. The reports will be delivered to COTR, Biomedical Engineering for signature when work is complete. During non-standard hours, reports will be taken to Police Dispatch for signature. C. Exclusions: Consumable parts and supplies are not covered under this contract. D. Inspection of Equipment: Any site visits shall be coordinated in advance with COTR, Biomedical Engineering (919) 286-7654 V. WORKMAN'S COMPENSATION: The contractor agrees to maintain workmen's compensation insurance as may be required by law covering its employees who perform the service. VI. INVOICES: A properly completed invoice containing the purchase order number, contract number and period of performance will be submitted to FMS VA2/673, P.O. Box 149971, Austin, TX 78714-8971 or FAX (512) 460-5542. Customer Support Number is (877) 353-9791. Evaluation Factors The Government will award to the technically acceptable, lowest price, responsible, and acceptable offeror. The offeror shall provide documentation detailing the specifications of the product being offered as to how it meets the salient characteristics. To the maximum extent practicable, offerors are encouraged to respond to this solicitation using pre-existing materials (such as brochures, catalogs, marketing documents) rather than creating new documents. Offerors shall annotate the salient characteristics listed above to indicate the location of the relevant information used to meet the specification (document name and page number). The VISN 6 Network Contracting Activity intends to solicit quotes and award a firm fixed price contract under full and open competition. The following provisions apply to this solicitation: 52.212-1, Instructions to Offerors-Commercial, 52.212-4, Contract Terms and Conditions-Commercial, Commercial Advertising, 852.271-70, 52.212-5, Contract Terms and Conditions required to Implement Statutes or Executive Orders-Commercial, including clauses incorporated by reference under Section b (1)(5)(11-16)(23-24); Offerors are to submit pricing and estimated delivery to Durham VA Medical Center. Process of determining contract award: award will be to the lowest-priced responsive, responsible bidder who can provide the item and service. This information should be specific, concise, and complete and provide sufficient information to demonstrate the offeror's capacity to meet or exceed the requirements of the contract. The information required in provisions 52.212-1, 52.212-2, a completed copy of provisions 52.212-3, Offeror Representations and Certifications, Commercial Items, 852.219-70, Offerors desiring to obtain copies of the reference provisions may contact this office or access clauses electronically at http://www.arnet.gov/far/ or http://www.va.gov/oa&mm/vaar. Quotes, including price and technical data, must be received by 10AM, October 17, 2011; EST. Quotes shall be submitted to olin.newsome@va.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/FaVAMC565/FaVAMC565/VA24612Q0005/listing.html)
 

Document(s)

Attachment
 

File Name: VA-246-12-Q-0005 VA-246-12-Q-0005_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=265680&FileName=VA-246-12-Q-0005-003.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=265680&FileName=VA-246-12-Q-0005-003.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02605863-W 20111014/111012234237-da6a7a652f8e487ebcb7bea2d569b92f (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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