SOLICITATION NOTICE
S -- Dillon Ranger District Snow Plowing - Package #1 - Package #2
- Notice Date
- 10/12/2011
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 561990
— All Other Support Services
- Contracting Office
- Department of Agriculture, Forest Service, R-2 Arapaho Roosevelt National Forests, Pawnee National Grassland, 2150 Centre Avenue, Bldg E, Fort Collins, Colorado, 80526
- ZIP Code
- 80526
- Solicitation Number
- AG-82X9-S-12-0003
- Point of Contact
- Richard Mizell, Phone: (970)945-3249
- E-Mail Address
-
rwmizell@fs.fed.us
(rwmizell@fs.fed.us)
- Small Business Set-Aside
- Total Small Business
- Description
- Area Wage Determination Snow Plowing Area Maps This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and written solicitation will not be issued. This solicitation is issued as Request for Quotation (RFQ) No. AG-82X9-S-12-0003. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-15. The North American Industry Classification System Code (NAICS) for this acquisition is 561990 with a size standard of $7.0 million. The proposed contract is 100 percent set aside for small business. CONTRACT LINE ITEM N UMBER: 0001: Plowing Services, Dillon Ranger District Office, White River National Silverthorne, CO. Line Item 0001 QTY: 40 PLOWING SERVICES, UNIT PRICE: _____________, EXTENDED PRICE: ________________. Period of Performance: 01 November 2011 through 15 May 2012. Line Item 0002 Option Period 1 QTY: 40 PLOWING SERVICES, UNIT PRICE: _____________, EXTENDED PRICE: ________________. Period of Performance: 01 November 2012 through 15 May 2013. Line Item 0003 Option Period 2 QTY: 40 PLOWING SERVICES, UNIT PRICE: _____________, EXTENDED PRICE: ________________. Period of Performance: 01 September 2013 through 15 May 2014. Line Item 0004 Option Period 3 QTY: 40 PLOWING SERVICES, UNIT PRICE: _____________, EXTENDED PRICE: ________________. Period of Performance: 01 September 2014 through 15 May 2015. Line Item 0005 Option Period 4 QTY: 40 PLOWING SERVICES, UNIT PRICE: _____________, EXTENDED PRICE: ________________. Period of Performance: 01 September 2015 through 15 May 2016. The quantity of plowing services is estimated. The Government may not require the full number of plowing services specified, but total plowing services shall not exceed 40 services per period of performance. Actual number of plowing services is dependent upon snowfall amounts during the period of performance. Offerors shall include prices and descriptive literature containing sufficient technical documentation to establish a bona fide capability to meet this requirement. Only written responses will be considered. A site visit is scheduled for 10:00 AM Mountain Daylight Time (MDT) 19 October 2011 at the Dillon Ranger District Office 680 Blue River Parkway, Silverthorne, CO. POC: Mr. Howard Scott; 970-262-3442 PERFORMANCE WORK STATEMENT FOR SNOW PLOWING SERVICES 1. Description of Services: The Contractor shall provide all management, tools supplies, equipment, and labor necessary to ensure that snow plowing services are performed at the Dillon Ranger District Ranger Station and the Dillon Compound in a manner that will maintain a safe environment. 1.1 Basic Services: The contractor shall plow snow from all paved driving lanes and parking areas into designated snow storage area as depicted in Attachment 1. 1.1.2 Catch Basins: Snow shall not be plowed into catch basins. Snow may be stored on the periphery of the catch basins, but free drainage to the catch basins shall be maintained. Contractor may conduct a site visit to determine location of catch basins. 1.1.3 Snow Plow Operations: Snow plowing shall include the clearing of snow from driveways and parking areas. Plowed snow shall not accumulate in parking areas. The parking area shall not have a reduction of more than 10 percent of parking spaces at any time during the plowing season. Snow shall be plowed a minimum of two (2) feet from edge of pavement at parking lot entrances and exits to maintain visibility. Plowed snow height shall not exceed three (3) feet at any time. 1.1.4 On-Call Snow Removal: Should stored snow exceed the capacity of the designated snow storage areas, the contractor may be required to remove the snow from the storage areas. 2. Definitions 2.1 Snowfall: the total accumulation of snow the Contractor plows each time is required to perform a plowing service as measured by the Contractor, which may be verified by the designated Contracting Officer's Representative (COR). This contract stipulates that an overnight snow accumulation of 4 inches or more shall constitute a requirement for plowing services. 2.2 Contracting Officers Representative: An employee of the federal government, designated in writing by a contracting officer acting within the scope of his or her authority to perform certain contract administration activities. 2.3 Contract Manager / Site Supervisor: The contractor's representative for all contract performance matters. The manager or alternate shall have full authority to act on behalf of the contractor. 2.4 Measurements: All measurements are U.S. Customary standards. All measurements are considered approximate and shall be verified by Contractor and Government representatives. 3. PERFORMANCE REQUIREMENTS SUMMARY. The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. a. Remove Snow -Prevent accumulation. Ensure paved areas are safe for vehicle or pedestrian traffic. Ensure areas have adequate clearing for the conditions. SOW Para. 1.1.3-no more than 3 customer complaints per service month. b. Maintain Number of Parking Spaces-the parking lot shall not have a reduction of more than 10% of parking spaces at the end of the storm as were there before the snow season began. 4. GENERAL INFORMATION. 4.1 HOURS OF OPERATION 4.1.1 All plowing shall be completed before 0800 hours. It shall be presumed that the center will remain open for business during all weather conditions, and that there will be pedestrian and vehicle traffic, truck deliveries, cars parked in the parking lots, and other normal business day activities. 4.1.2 The Contractor shall begin snow plow procedures any day the over-night accumulation exceeds four (4) inches. Parking lots and entrances shall be plowed. It shall be plowed to the bare pavement with no trailing windrows left in the areas. All parking spaces shall be cleared of snow and available for parking. 4.2 QUALITY CONTROL. Contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices. Develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in paragraph 3, Service Delivery Summary. The Government Evaluator must have a specific quality control inspector to notify in case of customer complaints. 4.4 QUALITY ASSURANCE. The Government will evaluate the Contractor's performance in accordance with the Quality Assurance Surveillance Plan. 4.5 GOVERNMENT REMEDIES. The Contracting Officer shall follow FAR 52.212.4, Contract Terms and Conditions - Commercial Items, for Contractor's failure to perform satisfactory services or failure to correct non-conforming services. 5. POINT OF CONTACT (POC). The Contractor shall provide an on-site supervisor who shall be responsible for the performance of work. The contract manager, alternate and site supervisor shall be able to effectively read, write, speak and understand the English language. At the contract site, at least one person must be able to effectively speak and understand English and be able to translate for non-English speaking workers. The name and telephone numbers for contacting this designated person where he may be reached on a 24 hour basis seven (7) days a week shall be submitted in writing to the Contracting Officer and COR. 5.1 The Contractor shall maintain a listed telephone number for the designated contract manager and alternate(s) or other responsible representative (exclusive of an answering machine) who shall be available in his office during hours of operation to receive and adjust complaints and reports of deficiencies from the Contracting Officer, COR and alternate COR. 6. PROJECT MANAGEMENT AND SUPERVISION 6.1 The Contractor shall at all times be responsible for safe, careful and efficient operations of his equipment. The Contractor shall provide an on-site qualified supervisor during all snow plowing and removal operations. 6.2 The Contractor shall be responsible for the repair or replacement of all government property, including, but not limited to curbing, soil, lawns, shrubs, fences, gates and handrails damaged by his operations. The Contractor may review the areas with the COR prior to the first storm to validate current conditions. 6.3 The Contractor shall be responsible for all damages to vehicles or property caused by his/her operations. If a vehicle is damaged, the Contractor shall report the incident immediately with all pertinent details to local/state police, the Contracting Officer and the COR. 7. CONTRACTOR PERSONNEL. 7.1 LICENSES. The Contractor shall ensure that employees have current and valid licenses for the operation of such equipment as the Contractor may use in the performance of this contract. Contractor shall ensure all DOT medical requirements are met. 7.2 Equipment operators shall be experienced and capable of operating the equipment. They shall be Commercial Drivers Licensed (CDL) by the state for the equipment and the motor vehicles they are operating. 7.3 EMPLOYEE IDENTIFICATION. The Contractor personnel shall wear or have in their possession appropriate identification with a current photo and employee name. 7.4 EMPLOYEE CONDUCT. The Contractor shall not allow any employee who is under the influence of alcohol, drugs or any other incapacitating agents to perform work under this contract. 7.5 SAFETY PROGRAM. The Contractor shall implement and maintain a safety program for preventing accidents and preserving the life and health of Contractor personnel and Government personnel involved in the performance or administration of the contract. A copy of the Contractor's safety program shall be made available at the request of the Government. 8. CONTRACTOR SUPPLIED EQUIPMENT AND SERVICES. 8.1 VEHICLE AND EQUIPMENT REQUIREMENTS. The Contractor's vehicles and accessories required to perform this contract shall be specifically designed for the purpose intended in this contract. The Contractor's furnished equipment and vehicles shall be provided in adequate numbers and of appropriate type and size to fulfill the requirements of this contract in accordance with bid schedule, workload estimates and local, State and Federal environmental, and safety requirements as applicable. 8.2 Contractor's vehicles shall also meet the following criteria: 8.2.1 The Contractor shall comply with the provisions set forth in the most recent revision of 40 CFR Part 202 (available upon request), for the routine maintenance of vehicles and all equipment required to assure satisfactory performance of snow plowing and removal operations. 8.2.2 The Contractor shall comply with the provisions set forth in 49 CFR Part 390-397 (available upon request), for motor carrier safety standards. 8.2.3 The vehicles furnished by the Contractor shall have the Contractor's name, address and telephone number clearly visible on both sides of each vehicle. 8.2.4 The Contractor shall operate his vehicles in accordance with all Federal, state and Installation traffic regulations and provide for registration, licensing and insurance in compliance with all applicable laws, regulations and subject to the terms and conditions of this contract. 8.2.5 The Contractor shall supply all fuel, lubricants, spare parts and provide repair and maintenance necessary to keep equipment in operating condition. 9. ENVIRONMENTAL SPECIFICATION SECTION. 9.1 Under no circumstances is hazardous waste to be transported onto United States Forest Service property. 9.2 Less hazardous or non-hazardous materials will be substituted for hazardous materials, unless specifically required elsewhere in this contract. Where hazardous materials are needed, users will adhere to all applicable federal, OSHA and state regulations regarding the management and handling of hazardous materials. In the absence of regulations, users will apply the best available technology or management in the use, handling and disposal of hazardous materials. 9.3 Contractor will submit Material Safety Data Sheets (5 copies) for all hazardous materials to be used in this contract within __5__days after contract award. 9.4 RELEASE REPORTING. Any release of oil (including leaks from hydraulic hoses and equipment), hazardous waste or hazardous material at sites shall be immediately reported to the local fire department and the COR. 9.5 Any hazardous waste released to the environment (including leaks from hydraulic hoses and equipment) as a result of the Contractor's work shall be the sole responsibility of the Contractor and shall be cleaned up at no expense to the government. Any release shall be cleaned up to the standards set forth in 40 CFR 260 et. Seq. Neither the need to comply with this provision nor any cost or delays caused by failure to comply with applicable environmental laws will be the basis for an extension of time for task or contract completion, an equitable price adjustment or the relaxing of any contract requirements. 9.6 The Contractor is required by law to contact the Federal and Local Environmental Agency or Occupational, Safety and Health Agencies for any reason related to compliance requirements arising out of performance of this contract. 9.7 In the event any agency contacts the Contractor for any reason relating to compliance requirements arising out of performance on this contract, the Contractor shall immediately inform the COR and the Contracting Officer no later than the close of business on the day the contact is made. If such communication is after normal business hours, notification will be made immediately on the next business day. The Contractor shall also provide the name, telephone number of the agency, name of the person making the contact and the substance of any verbal or written communication from such agency. Any coordination with regulatory agencies to discuss the extent of the law requirements will first be made through the COR. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation; will be the most advantageous to the Government in accordance with the requirement. Only those offerors determined to be in compliance with the requirements as stated in this solicitation will be considered for award. If additional information is required to support price reasonableness, each offeror may be required to provide a hard copy of their price break-down. Non-conformance with this requirement may result in the offerors quote being determined unacceptable. FAR 52.212-3, Offeror Representatives and Certifications-Commercial Items applies to this acquisition and off error(s) must include, a completed copy with its offer. FAR 52.212-3 can be obtained from http://farsite.hill.af.mil or from http://orca.bpn.gov if registered in ORCA (Online Representation and Certifications application). FAR CLAUSES: The clause at 52.212- 4 applies to this acquisition are as follows: 52.212-1, 52.209-6, 52.217-5, 52.217-8, 52.222-4, 52.223-2, 52.223-5, 52.223-6, 52.232-1, 52.232-8, 52.232-11, 52.232-23, 52.232-25, 52.233-1, 52.237-2, 52.245-1, 52.253-1, AGAR 452.236-72, AGAR 452.237-70.1, AGAR 452-237-75, 52.204-9, AGAR 452.204-71, 52.212-3, 52.212-5, 52.217-9, 52.222-42 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, including the following sub-clauses, 52.219-6, 52.222-3, 52.222-21, 52-222-22, 52.222-25, 52.222-26, 52.222-36, 52.223-5, 52.232-33 apply to this acquisition. Clauses 52.217-5 Evaluation of Options; 52.217-8 Option to Extend Services; 52-217-9 Option to Extend the Term of the Contract; 52.222-41 Service Contract Act of 1965; 52.222-43 -- Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts). To be eligible for an award, contractor must be registered in the Central Contractor Registration (CCR) database. A contractor can contact the CCR by calling 1-888-227-2423 or e-mail at http://www.ccr.gov. NO EXCEPTIONS. A DUNS (Dun and Bradstreet) number is required in order to register. All invoices shall be submitted through Wide Area Work Flow. You can register at https://wawf.ef.mil/index.html. All responses must be received by 5:00 P.M. Mountain Daylight Time (MDT) on 21 October 2011. An official authorized to bind your company shall sign the quote. Questions concerning this solicitation should be addressed to Richard Mizell, E-mailed to rwmizell@fs.fed.us, all questions or inquires must be submitted in writing. POINT OF CONTACT: Richard Mizell, Phone (970) 945-3249, Fax (970) 945-3286, E-mail: rwmizell@fs.fed.us.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USDA/FS/R2FtCollins/AG-82X9-S-12-0003/listing.html)
- Place of Performance
- Address: 680 Blue River Parkway, Silverthorne, Colorado, 81650, United States
- Zip Code: 81650
- Zip Code: 81650
- Record
- SN02605974-W 20111014/111012234406-325c69dc3a6cf01aecb67b6fd316d144 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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