SOLICITATION NOTICE
V -- THIS IS A ONLY A PRE-SOLICITATION NOTICE FOR THE YELLOW RIBBON EVENT ORLANDO-FL
- Notice Date
- 10/20/2011
- Notice Type
- Presolicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- MICC - Fort Jackson (RC), 4340 Magruder Avenue, 1st Floor, Fort Jackson, SC 29207
- ZIP Code
- 29207
- Solicitation Number
- W912C6-12-R-0002
- Response Due
- 10/28/2011
- Archive Date
- 12/27/2011
- Point of Contact
- Octavio B. Palmero, 803-751-2693
- E-Mail Address
-
MICC - Fort Jackson (RC)
(octavio.palmerocampusano@usar.army.mil)
- Small Business Set-Aside
- N/A
- Description
- THIS IS A PRE-SOLICITATION NOTICE FOR THE YELLOW RIBBON EVENT. I EXPECT TO POST THE OFFICIAL SOLICITATION NLT 25 OCTOBER 2011. SEE BELOW SOW FOR DETAILS OF REQUIREMENT. STATEMENT OF WORK General Specifications: The advance team from the RSC will arrive on the Wednesday prior, with the final trail team departing Monday morning. Most of the support staff will arrive Thursday, and the conference participants will arrive on Friday. Registration will be done on Friday, with late registration Saturday AM. Contractor must provide an on-site representative from the time the advanced party arrives until the departure of the trail party. Location: 1. The hotel shall offer the following: lighted parking, complimentary exercise room, TV w/ remote, in-room coffee maker, complimentary room internet access, elevator, full service restaurant or food court. 2. Hotel shall provide access to a high speed B/W copier. We generate a requirement for up to 900 pages per weekend. 3. Hotel shall maintain a dedicated security staff. No additional security is required for these events. 4. Requested hotel shall be within easy walking distance (~5min) from additional restaurants. If not, there shall be multiple dining options on the property. 5. Requested hotel shall have some form of 24-hour dining on property (deli, snack bar, etc). The contracted hotel shall invoice on the actual rooms used and meals consumed. The government will issue to the hotel a final room count 72 hours in advance of the start date. Price does not cover any other incidental, other than what is listed on this purchase order contract. If additional rooms or nights are needed in excess of the quantity reserved under this contract, you MUST contact the Contracting Officer to notify of the situation. Contract changes are authorized ONLY by the Contracting Officer. Yellow Ribbon Reintegration Program 18-20 November 2011 9-11 December 2011 10-12 February 2012 9-11 March 2012 11-13 May 2012 8-10 June 2012 10-12 August 2012 14-16 September 2012 RequirementEach/Package I. Sleeping Rooms 6 - Sleeping rooms @ or below government per diem for 5 nights= 30 rooms (Weds-Sun) 30 - Sleeping rooms @ or below government per diem for 3 nights= 90 rooms (Thurs-Sat 700 - Sleeping rooms @ or below government per diem for 2 nights= 1400 rooms (Fri-Sat) Total: 1520 Sleeping Rooms 1. Room counts included in the event requirements are approximate and may vary. Hotel must be able to be flexible and adjust if the mission requirements change. 2. All sleeping rooms shall be located under one roof and be accessible by elevator. 3. All meeting space shall be located under one roof, and if not under the same roof as the hotel, must be immediately adjacent. 4. All guest rooms shall be equipped with bathtubs. II. Meeting Rooms 1 - Main General Session room for 1000 persons for 2 days (Sat-Sun) w/Podium - quarter round table or classroom style (theater as last resort) Note 3 1 - Event General Session room for 350 persons for 2 days (Sat-Sun) w/Podium - quarter round table or classroom style (theater as last resort) Note 3 1 - Event General Session room for 200 persons for 2 days (Sat-Sun) w/Podium - quarter round table or classroom style (theater as last resort) Note 3 6 - Breakout training rooms for 135 persons each w/ rounds or classroom style for 2 days (Sat-Sun) Note 3 1- Breakout room for Child Care Activities (0-5) for 30 persons (Sat-Sun) Note 3 1- Breakout room for Youth Activities for 30 persons with 4-3x6 tables with w/8 chairs each; and 20 chairs in theater style (Sat-Sun) Note 3 1- Breakout room for Youth Activities for 30 persons with 4-3x6 tables with w/8 chairs each; and 20 chairs in theater style (Sat-Sun) Note 3 1- Breakout room for Youth Activities for 30 persons with 2-3x6 tables with w/10 chair each; and 20 chairs in theater style (Sat-Sun) Note 3 1- Breakout training room for 35 persons each w/ rounds for 2 days (Sat-Sun) (Small Group Rooms) Note 3 1-Breakout Staging room for 120 persons with 8- 3x6 tables with 4 chairs each; and 45 chairs in theater style on opposite wall (Sat-Sun) (PDHRA Room) Note 3 1-Breakout Activity room for 80 persons, classroom setup 2 days (Sat-Sun) Note 3, 5 4- Private meeting rooms for up to 4 persons with table and 4 chairs (Sat-Sun) Note 3 1 - Operations Center with tables and seating for 30 persons for 5 days and 3 - 3x6 tables (Weds-Sun) Note 1 40- Booth setups with tables, 3 chairs each, and electricity for each. Can be separate room or common area central to all meeting space (Sat-Sun) Note 4 1 - Registration/Information area with counter space, 6 tables with 2 chairs each; available for duration of event near General Session area. (Sat-Sun) Note 2 III. Meals (headcount is maximum requirement) 1 - Breakfast meal (full, hot breakfast) for 1050 persons on Saturday 1 - Lunch meal (full, hot lunch) for 1050 persons on Saturday (includes kid-friendly items for up to 110 children) 1 - Breakfast meal (full, hot breakfast) for 1050 persons on Sunday Note: As per event requirements. Headcounts included in the event requirements are approximate and may vary. Hotel must be able to be flexible and adjust if the mission requirements change. IV. AUDIO VISUAL 2 - LCD PROJECTORS (Sat-Sun - General Session) 1 - Laptop computer (Sat-Sun- General Session) 9 - LCD PROJECTORS (Sat-Sun- Breakouts) 9 - Laptop Computers (Sat-Sun-Breakouts) 2- Laptop computers (Weds-Sun - Operations Center) 2 - 10 ft Rollup Screens (Sat-Sun- General Session) 8 - 8 ft Rollup Screens (Sat-Sun- General Breakouts) 1 - Mixer/Transmitter w/house audio (Sat-Sun- General Session) 1 - Podium Microphone (Sat-Sun - General Session) 1 - Cordless Microphone (Sat-Sun- General Session) 1 - Wireless Lavaliere (Sat-Sun- General Session) 8 - Wireless Lavaliere (Sat-Sun- Breakouts) 2 - Flip charts (Sat-Sun-Breakouts) 8 - AC Power Strips (Sat-Sun) 2-42"TV for Youth Activity room (1 each room) (Sat-Sun) 1 -42 in HD TV/Monitor (PDHRA Breakout Activity room) 1 - Wireless Internet connections (Operations Center) (Weds-Sun) 3 - Wireless Internet Connections (General Session, PDHRA Screening room, Booth area) (Sat-Sun) Electricity drops for 40 exhibit booths (Sat-Sun) Note: 2 of the requested laptops must be available starting Wednesday when the Advance Party arrives. V. TRANSPORTATION Transportation for appx 500 personnel from Airport to hotel (Friday) - 10 - hour window from approximately 11:00am to 9:00pm Hotel to airport (Sunday) - 2 - hour window starting at approximately 10:00am Note: As per event requirements. Headcounts included in the event requirements are approximate and may vary. Hotel must be able to be flexible and adjust if the mission requirements change. Note: A representative from the child care service must be present during registration to answer questions and ensure correct data is collected. VI. CHILD CARE Child Care provider must have all applicable states and local licenses and certifications. On-site child care on Saturday (0700-1700) and Sunday (0700-1200) for: 30 children - for ages 0-5 40 youth - activities for ages 6-11 50 youth - activities for ages 12-17 VII. DISPLAY Hang two Yellow Ribbon Banners in prominent locations from Sat-Sun (1-20' and 1-10' in length) Notes: 1. Operations Center is required from Wednesday 5:00 pm through Monday, 9:00 am. 2. Registration/Information Area required from Friday, 8:00 am through Sunday, 12:00 pm. 3. General Session, Breakouts, and Private meeting rooms and Booths are required from Saturday, 6:30 am through Sunday, 12:00 pm. 4. Booths setup required from Saturday, 6:30 am through Sunday, 12:00 pm. 5. Breakout Activity Room with 42 in or larger TV/Monitor form Sat, 7:30am through Sun, 4:00 pm. VIII. CONTRACTOR MANPOWER REPORTING The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report all contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address https://contractormanpower.army.pentagon.mil/login.cfm https://contractormanpower.army.pentagon.mil//login.cfm The required information includes: (1) Contracting Office, Contracting Officers, Contracting Officer's Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different); (9) Estimated data collection costs; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and subcontractors perform work (specified by zip code in the United States and nearest city, country, when in an overseas location, using the standardized nomenclature provided on the website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and subcontractor employees deployed in theater this reporting period (per country. As part of this submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring filed from a contractor's systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. *
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/00927133579af9fd07085b934f88a4d9)
- Place of Performance
- Address: YELLOW RIBBON EVENT - ORLANDO, FLORIDA N/A ORLANDO FL
- Zip Code: N/A
- Zip Code: N/A
- Record
- SN02610360-W 20111022/111020234326-00927133579af9fd07085b934f88a4d9 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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