Loren Data's SAM Daily™

FBO DAILY ISSUE OF NOVEMBER 02, 2011 FBO #3630
SOURCES SOUGHT

S -- Janitorial work USCG Sector Key West

Notice Date

10/31/2011
 

Notice Type

Sources Sought
 

NAICS

561720 — Janitorial Services
 

Contracting Office

Department of Homeland Security, United States Coast Guard (USCG), USCG Base Support Unit Miami, 909 SE First Avenue, Room 512, Miami, Florida, 33131-3050, United States
 

ZIP Code

33131-3050
 

Solicitation Number

HSCG28-12-P-S1011
 

Archive Date

11/19/2011
 

Point of Contact

Debra Smith, Fax: 305-415-7092
 

E-Mail Address

debra.a.smith@uscg.mil
(debra.a.smith@uscg.mil)
 

Small Business Set-Aside

Total Small Business
 

Description

"PLEASE PAY VERY CLOSE ATTENTION TO THIS STATEMENT. WE CAN NOT ANSWER ANY QUESTIONS ABOUT THE STATEMENT OF WORK FROM HERE. WE ARE LOCATED IN MIAMI AND USCG SECTOR KEY WEST IS LOCATED IN KEY WEST. THAT IS WHY IT IS VERY IMPORTANT TO CONTACT THE COTR LISTED AT THE BOTTOM OF THIS ANNOUNCEMENT." Vendor to provide all materials/labor and equipment to perform the Janitoral service for USCG Sector Key West. All in accordance with the following: Performance Work Statement (PWS) for Janitorial Services 1.0 Introduction: The contractor shall furnish all management, supervision, labor, transportation, supplies and equipment to provide janitorial services in accordance with this Performance Work Statement (PWS) at U.S. Coast Guard Sector Key West, Key West, FL. 2.0 Background 2.1 The goal of the U.S. Coast Guard Sector Key West is to maintain a clean and healthy environment in all federal buildings in a manner that ensures the safety and health of federal employees and members of the public. 3.0 Scope 3.1 The contractor shall accomplish these services for all the areas listed below in accordance with the following schedule, Monday through Friday, except when Monday is a federal holiday, cleaning shall commence on Tuesday. Janitorial work shall be completed between the hours of 1600 - 2200, with the exception of Bldg 107. Building 107 will be cleaned in accordance with 5.6(A) PWS. 1. Bldg. 48 - Command Bldg a. Hallways (Upstairs & Down) b. Stairwells (Inside & Outside) c. Bathrooms (Upstairs & Down) to in include showers d. Command Offices, Conference Room and Kitchen Area (Upstairs) e. Gym 2. Bldg. 102 - Medical a. Bathrooms (Upstairs) b. Hallways (Upstairs & Down) c. Foyer d. Kitchen Area e. Stairwells (Inside & Outside) **3. Bldg. 107 - UEPH a. 1st Floor Public Bathrooms b. Hallways (All Floors) c. Exterior Passageways d. TV Lounge e. 3rd & 4th Floor Recreation Rooms f. Library Room g. Elevator Car & Waiting Rooms h. Laundry Rooms i. Duty Rooms (219,226,227) j. Transient Rooms (214,215,216,217,218) k. Distance Learning Center **4. Bldg. 105 - Patrol Boat Offices a. Bathrooms b. Hallways **ITEMS 3 AND 4 ARE ADDITITVE BIDS ITEMS THAT MAY OR MAY NOT BE AWARDED BASED ON THE PRICE. 3.2 The following task list was generated for this effort: a. Waste Collection/Removal (Section 5.1) b. Floor Maintenance (Section 5.2) c. Surface Maintenance (Section 5.3) d. Glass Maintenance (Section 5.4) e. General/Spot Maintenance (Section 5.5) f. Furnishing & Replenishing of supplies and equipment (Section 5.6) g. Miscellaneous (Section 5.7) h. Personnel requirements (Section 5.8) 4.0 Applicable Documents 5.0 Technical Requirements The contractor shall provide the technical effort in the work areas listed below in accordance with the task, frequency and approved work schedule agreed upon. 5.1 Waste Collection and Removal (a) All waste, trash, and paper towel and sanitary receptacles shall be emptied and their contents taken to a dumpster. Soiled bags shall be replaced with new bags. (b) All refuse, debris, rubbish, trash and garbage shall be collected and removed and placed in the dumpster closest to the building. (c) Any trash produced from and of the operations applicable to any of the outside landings, steps and sidewalks adjacent to any of the main entry places into Sector Key West which are highly used and highly visible areas, shall be disposed of in outside trash containers. 5.2 Floor Maintenance (a) Contractor shall maintain all exposed floor areas, carpet and non-carpeted, to present a clean, sanitary, and uniform appearance. All floors shall be free and clean of dirt, debris, litter, dust, trash, soiled water film, streaks, spots/marks, and excess water. (b) All exposed carpeted areas and rugs, including exposed areas under desks, chairs, stairways, stair landings and steps shall be free of all foreign matter. (c) Areas that are non-carpeted include but are not limited to, vinyl/resilient floors, hardwood floors, ceramic tiles, under off-the-floor furniture and equipment, secondary corridors, entrances, lobbies, and stairwells. Contractor shall provide a durable and protective coating to asphalt, rubber, vinyl, and linoleum floor surfaces. Linoleum floors shall be striped and waxed no less than four times a year. Buffing of said flooring shall be accomplished once a week or as needed. (d) All resilient floor areas shall be maintained for maximum gloss and uniform sheen, especially floors subject to excessive wear. All surfaces shall be maintained so as to provide anti-slip walking conditions. Ceramic tile shall be cleaned in accordance with the manufacturers approved ceramic tile cleaner. (e) Contractor shall maintain entrances, steps and sidewalks adjacent to entrances, garages and other assigned areas to ensure clearance of all dirt and trash. (f) All toilet floors including corners and recesses shall be thoroughly cleaned and disinfected to treat for mildew removal so as to present a clean appearance free of all foreign matter including soap stains, rust, and water deposits. (g) All carpets shall be thoroughly steam cleaned once every 6 months at a time and date agreed upon with the COTR. (h) Proper precautions shall be taken to advise building occupants of wet/slippery floor conditions. This applies during inclement weather as well as during cleaning operations. 5.3 Surface Maintenance (a) All vertical and horizontal surfaces of all furniture in office spaces and gym shall be free of any foreign matter such as dust, cobwebs, lint or dust streaks. (b) All areas, except for storage spaces, furniture, including, but not limited to desks, files, cabinets, bookcases, tables, counters, metal and wood surfaces, the tops of all lockers, all pictures and other articles on walls and items normally considered furniture shall be dusted. Corners, crevices, molding and ledges shall be free of all dust, oil, spots or smudges on dusted surfaces caused by dusting tools. (c) Contractor shall not dust desks cluttered with correspondence, computers, typewriters, business machines, and office equipment of similar nature, plotting boards, telephone relay racks, electronic cabinets and consoles. (d) All metal and wood surfaces, to include all kick plates, push plates and push bars of outside entrances, all drinking fountains and glass surfaces shall be cleaned and polished. All foreign residues shall be removed until a bright metal polished appearance is attained. (e) Contractor shall damp wipe surfaces to provide a polished and sanitized appearance for all offices, shower areas, telephone booths, shelving, waste receptacles, glass, countertops, dispensers, chromium fixtures, piping and other specified areas. (f) The wetting solution shall contain an appropriate cleaning agent. When damp wiping toilet areas a multi-purpose cleaner (disinfectant-deodorizer) shall be used to sanitize. 5.4. Glass Maintenance (a) Contractor shall provide clean and spot free glass in windows, doors, inside and outside entrance areas, partitions, bookcases, glass tops and surface glass as needed in accordance with a schedule approved by the COTR. Window sashes, sills, woodwork around interior glass, and other surroundings shall be thoroughly wiped free of drippings and watermarks. (b) Pads shall be used to protect windowsills when standing on or placing cleaning materials on them. Windows that require cleaning on both sides shall have the inside and outside cleaning performed by providing the least inconvenience to the building occupants. In instances where building occupants are seriously inconvenienced, the window washing activities will be rescheduled at the discretion of the COTR. 5.4 General/Spot Maintenance (a) All washbasins, faucets and soap holders/dispensers shall be maintained free of soap buildup, mildew, rust, encrustation or water rings. (b) Showers, toilets, toilet seats, urinals and sanitary napkin receptacles shall be thoroughly cleaned and sanitized. Toilet seats shall be left in a raised position. Water traps shall be maintained from odor at all times. (c) Spot cleaning is the extra cleaning within any of the cleaning categories identified herein that shall be performed on an as-required basis due to unusual or inadvertent events such as spills, animal entry, flowing sand or dust, pipe burst or clogged, breakage, equipment repairs or unusual traffic. 5.5 Furnishing and Replenishing of Supplies, Material and equipment (a) The contractor shall furnish all necessary supplies, material and equipment including vacuums, power driven floor-scrubbing machines, waxing and polishing machines, etc., needed for the performance of the work for this contract. The contractor shall also furnish all such pads and/or clothes necessary to protect government property. (b) All tools and equipment shall be maintained in clean condition at all times and neatly stored each night in the assigned storage spaces. (c) The contractor shall adequately supply and replenish the following items in their respective dispensers: Toilet paper, anti-bacterial hand soap, and paper towels. (d) The contractor shall require all employees to wear distinctive uniform clothing for ready identification and assure that every employee is in uniform from the date the employee first enters on duty. The uniform shall have the contractors name easily identifiable, affixed thereon in a permanent or semi-permanent manner, such as a badge or monogram. Employees shall be required to dress neatly, commensurate with the tasks to be performed. (e) No special heating or cooling of water will be provided to the contractor. (f) The contractor will have access, as necessary, to electrical power, water, and spaces within the buildings commensurate with the contractor's personnel and operational requirements. Janitors' closets, where available, may be used for storing equipment. (g) The contractor may use any existing equipment within USCG custodial space such as tables, benches, chairs, etc., if authorization is received from the COTR. (h) Any government provided services shall not be used in any manner for any personal advantage, business gain or other personal endeavor by the contractor or the contractors employees and shall not be used for any reason other than matters related to the performance of this contract. The contract employees shall not disturb any papers or other objects on desks, open desk drawers or cabinet drawers or use of any government equipment other than that specified in this contract. 5.6 Duty/Transient Room Maintenance (a) Transient and duty rooms must be done during normal working hours between 11:00 AM and 3:00 PM to ensure any occupants are not present in the rooms. 5.7. Miscellaneous (a) Contractor shall promptly report to the COTR any fires, hazardous conditions and items in need of repair, including dead lights, leaky faucets, toilet stoppages and malfunctioning dispensers, etc. (b) Contractor shall close windows and turn out lights when not in use. Turn in all lost and found articles to the COTR. (c) Contractor shall divert the workforce, or part thereof, as necessary, upon approval by the COTR, from their normal assigned duties to meet any emergency condition requiring immediate attention (such as flooding of a particular section of the building). When the contractors' employees' services are no longer needed, the employees shall resume their normal duties without the contractor incurring liability for neglecting the normal work schedule. (d) Contractor shall service all toilet rooms on the last official workday of the week to replenish all dispensers, paper towels, and toilet paper to full capacity. 5.8. Personnel Requirements (a) All employees shall be physically able to perform assigned work and shall be free of communicable diseases. (b) The contractor shall initially staff the building with no less than 50% trained and experienced cleaning personnel who shall exhibit capability to perform with minimum supervision. A fully qualified workforce shall be in place at the end of the first thirty days and shall be maintained throughout the period of this contract. (c) The contractor shall provide working shift leaders authorized to act for the contractor in every detail for the day and night janitorial cleaning services. A working shift leader shall be available at all times when contract work is in progress to receive notices, reports or requests from the contracting officer or his representative. Telephone calls to the contractor shall be returned within 24 hours. Shift leaders shall use a daily log record book to communicate with the COTR. (d) In the event the contractor fails to provide the manpower necessary to accomplish the work requested the government reserves the right to assign and place a sufficient number of federal employees or military personnel on the job to accomplish the work. The cost of such federal employee so used shall be charged against the contractor and the amount of all costs to the government incurred as a result of such action shall be deducted from any payment due the contractor. Also, if federal employees are not available, the amount due the contractor for the month in which the failure occurs will be adjusted. 5.9 Rapid Gate requirement: The vendor awarded this contract will be required to register with the Rapidgate access system in order to gain admittance to the Naval Air Station and Coast Guard Sector Key West. This will incur a vendor cost of $199.00 annually for the company plus an additional $159.00 annually for each employee that requires access to the installation. 6.0. Quality Control Plan. 6.1. Contractor shall submit with the proposal a Quality Control Plan (QXP) delineating the contractor's quality control program to monitor and control their performance of services so that they meet the requirements of the PWS. The program shall include, but not be limited to the following: 1. A plan identifying all the cleaning assignments for each building. 2. An annual schedule for all periodic cleaning by dates and areas for each building. This schedule shall include task frequencies. 3. An inspection system covering all the service requirements of this contract. 4. A checklist to be used in inspecting contract performance during regularly scheduled or unscheduled inspections. 5. The name(s) of the individual(s) who will perform the inspections. 6.2. The Quality Control program/inspection shall be designed to keep the contractors management informed of all issues affecting quality to include timely and effective corrective actions. The Quality Control Plan records of inspections shall indicate the nature and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken as appropriate. The contractor shall ensure that the Quality Control Plan includes timely and effective correction action for all deficiencies found, and the nature of corrective action taken as appropriate. The contractor shall ensure that the Quality Control Plan includes timely and effective corrective action for all deficiencies identified by the government. 7.0. Government Quality Assurance Surveillance Plan (QASP) / Janitorial Services 7.1. To facilitate the surveillance of the contractors Quality Control Program by the Government; the COTR will verify contractor compliance with designated performance requirements. The COTR will review the critical requirements to assess their applicability and recommend the addition or deletion of requirements as conditions warrant. In addition for noncompliance and/or untimely corrective action to deficiencies of specific tasks, the contractor shall be subject to re-performance (at the company's expense) and/or an inspection fee. With this intent, the surveillance approach may not be one that stays the same throughout the duration of the contract. The COTR will periodically update the surveillance approach when the need arises. The COTR will inspect the contractors QCP daily for compliance with requirements herein. 7.2. The Contract Manager shall be required to meet weekly with the COTR or other Government representatives authorized by the Contracting Officer during the first month of the contract. Thereafter, meetings will be scheduled as often as necessary. The Manager and COTR shall sign the written minutes of these meetings, prepared by the COTR. Should the contractor not concur with the minutes, the contractor shall state, in writing, any areas of non-concurrence to the COTR within 5 calendar days of receipt of the signed minutes. 7.3. When a discrepancy exists, the contractor is required to provide a written explanation and detailed plan of action to resolve the discrepancy within 48 hours to the COTR. The contracting officer will evaluate the contractors explanation and determine the next course of action. 7.4. Defective or incomplete performance disclosed by the government QASP is subject to correction by re-performance or late performance, or otherwise corrects defective service. In such case, the government shall inspect work designated for re-performance or late performance and the contractor may be held liable for any damage sustained by the government including the costs associated with re-inspection. CONTRACTOR MUST USE THE WAGE DETERMINATIONS UNDER U.S. DEPARTMENT OF LABOR THE SERVICE CONTRACT ACT FOR THIS SERVICE. Place of Performance Address: COMMANDER, USCG SECTOR KEY WEST, 100 TRUMBO ROAD, KEY WEST, FL 33040 Zip Code: 33040 Country: UNITED STATES COTR: Mr. Ouzts @ 305.292.7532
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/DHS/USCG/COUSCGISCMi/HSCG28-12-P-S1011/listing.html)
 

Place of Performance

Address: Commander USCG Sector Key West, 100 Trumbo Point, Key West, Florida, 33040, United States

Zip Code: 33040
 

Record

SN02615488-W 20111102/111031234402-cfb0e43b64347015b9a47cdf2df7c3d1 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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