MODIFICATION
X -- Healthy Parks Healthy People International Congress and Exposition 2014
- Notice Date
- 11/1/2011
- Notice Type
- Modification/Amendment
- Contracting Office
- WASO - WCP - Denver Contracting & Procurement P.O. Box 25287MS WCP Denver CO 80225
- ZIP Code
- 80225
- Solicitation Number
- P12PS10094
- Response Due
- 11/21/2011
- Archive Date
- 10/31/2012
- Point of Contact
- June C. Zastrow Contract Specialist 3039692363 June_zastrow@nps/gov;
- E-Mail Address
-
Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- N/A
- Description
- This is a sources sought notice to determine the availability of commercial sources and services for conference room and Exposition capabilities. THIS IS FOR INFORMATION AND PLANNING AND DOES NOT CONSTITUE A REQUEST FOR QUOTE AND IS NOT A COMMITMENT BY THE GOVERNMENT. The National Park Service (NPS) intends to solicit and award an acquisition for the Healthy Parks Healthy People International Congress and Exposition 2014 in the vicinity of Miami Florida. The requirement consists of furnishing all laobr, personnel, material, equipment, tools, supervision and other items necessary to provide contracted services which include providing guest rooms, an exposition hall, and conference and break out rooms, Audio Visual supplies and food and beverages. This is NOT a requirement for event planning services. The primary North American Industry Classification System (NAICS) for this acquisition is 721110. Responses are due by November 21, 2011 by 3:30 PM Mountain Time. STATEMENT OF WORKThe National Park Service (NPS) has a requirement to hold an international meeting that will focus on strengthening the connection of public lands and public health among a broad array of sectors and interests, both public and private. This will be a five (5) day event entitled Healthy Parks Healthy People International Congress and Expo 2014 (HPHP 2014). The dates for this event shall be any five day period beginning March 16, 2014 to May 16, 2014. It is envisioned that this meeting would be held in a convention center; however, if a single property can hold this on site with support from surrounding properties that bid would be entertained. It is hoped that the Convention Visitors Bureau responses would be from hotels that can handle this 1,200 participant meeting. Lodging is intended for at least 500 individuals on Sunday before the event begins. Lodging for 1,200 individuals will begin on Monday with a Friday departure date. The peak night room block will be 1,200 sleeping rooms, preferably offered at or below Federal Government per diem lodging rates for FY2014. An Exposition Hall will be needed for 200 - 10'X10' booths in 50,000 square feet. Sunday, decorator set up will begin at 8:00 AM for as long as needed. Monday, exhibitor set up will take place from 8:00 AM to 5:30 PM. The exhibition hall will open from 5:30 PM to7:30 PM on Monday for a reception. Tuesday and Wednesday the exhibition hall will be open from 7:30 AM to 7:00 PM. Break down for the exhibitor hall will take place on Wednesday, between 8:00 PM and Midnight. The Decorators will break down on Thursday from 6:00 PM to midnight. Meeting rooms will be needed starting Monday at 12:00 PM until 3:00 PM for the opening ceremony for all attendees. Monday from 3:00 PM until 5:00 PM will require fourteen (14) breakout rooms. Tuesday and Wednesday will require one (1) large capacity room for attendance by all attendees and fourteen (14) breakout rooms. Thursday will require a morning session for all attendees with four (4) breakout rooms and outside experiential and educational tours for the rest of the day.. Daily start times for the sessions will be from 8:00 AM with an end time of approximately 5:00 PM. The lunch break will be between 12:30 PM and 1:45 PM. The mid morning break will be between 10:00 AM and 10:30 AM. The mid-afternoon break will be between 3:45 PM and 4:15 PM. The four (4) sessions for all attendees held on Monday, Tuesday, Wednesday and Thursday shall be in a room with a minimum capacity of 1,250 individuals theater style, with two (2) image magnification screens (front projection) and a stage. The stage shall be at least 24'Wide by 12' Deep and 2' off the floor, with stairs on both sides of the stage and a ramp for disabled speakers. The Audio Visual (A/V) for these sessions of all attendees must accommodate power point projections and a video display, as well as internet/web conferencing capabilities. There shall be fourteen (14) breakout rooms daily for presentations on Monday afternoon, all day Tuesday, and all day Wednesday during the Conference. Each of the 14 rooms should be able to accommodate at least 50-75 participants. The rooms shall be set up in a variety of configurations: Class room, theater, and rounds and if the room warrants, with a dais of 8' by 4' and a podium with a microphone plugged into house sound. Food and Beverages:A morning beverage service of coffee, tea or juice shall be provided daily from 7:30 AM until 8:00 AM. The vendor shall provide a mid morning and mid afternoon break with healthy light refreshments and beverages at the times previously noted above. An opening night reception may be held on the property on Monday between 5:30 PM through 7:30 PM with hors d'oeuvres paid for by donated funds and cash bars. On Tuesday, a luncheon with a guest speaker may be a possibility. On Thursday a closing banquet may be a possibility which would be held on site. A menu is requested for these activities as well as pricing information for planning and budgeting. Thursday shall require a boxed lunch with water for approximately 1,200 attendees. The boxed lunch shall be at the FY2014 Meals and Incidentals Expenses (MI&E) per diem rates. All costs for meals and break refreshments should reflect the local M&IE that the General Services Administration establishes each fiscal year. Current 2012 per diem rates for allowable MI&E total $61.00. Continental Breakfast is $11.00, Lunch is $16.00 and Dinner is $34.00. Audio Visual: The large sessions for all attendees will require two (2) image magnification front projection screens and the projectors for power point presentations and view displays. The fourteen (14) breakout sessions will require a video screen, equipment table and cords. The Government requests that properties offer a reduction in price for A/V equipment for the plenary sessions or the waiving of fees for the use of government A/V equipment in the breakout rooms.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOI/NPS/APC-IS/P12PS10094/listing.html)
- Place of Performance
- Address: Miami Florida
- Zip Code: 33010
- Zip Code: 33010
- Record
- SN02615606-W 20111103/111101233924-e779647774580ce3a5baf35e6ad9ffe1 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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