SOURCES SOUGHT
R -- Administrative Support Services
- Notice Date
- 11/1/2011
- Notice Type
- Sources Sought
- NAICS
- 561110
— Office Administrative Services
- Contracting Office
- General Services Administration, Public Buildings Service (PBS), Boston Service Center Branch (1PSM), 10 Causeway Street, Boston, Massachusetts, 02222-1077, United States
- ZIP Code
- 02222-1077
- Solicitation Number
- GS-01P-12-BW-D-0004
- Point of Contact
- Phyllis M Kelley, Phone: 617-565-5815
- E-Mail Address
-
Phyllis.Kelley@gsa.gov
(Phyllis.Kelley@gsa.gov)
- Small Business Set-Aside
- N/A
- Description
- THIS IS NOT A SOLICITATION FOR PROPOSALS. THIS IS A SOURCES SOUGHT SYNOPSIS ONLY, This Request for information (RFI) is for the purpose of identifying socio economic concerns such as service-disabled veteran-owned small businesses, HUBZone small businesses, woman owned small businesses, 8(a), etc. that provide Administrative Support Services and shall not be considered as a request for proposal or as an obligation on the part of the Government to acquire any products or services. No entitlement to payment of direct or indirect cost or charges by the Government will arise a result of the contractor submission of this RFI or the Government's use of such information. The Government reserves the right to reject, in whole or in part, any contractor's input resulting from this RFI. No contract will be awarded as a result of this announcement. Data submitted in response to this RFI will not be returned. This RFI is being issued to find socio economic concerns such as service-disabled veteran-owned small businesses, HUBZone small businesses, woman owned small businesses, 8(a), etc. that can provide personnel to the labor categories that are included below to perform Administrative Support Services. The labor categories that may be required under the Administrative Support Services requirement include the following: Administrative Assistant (5 positions -This discipline IS subject to the SCA): In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials. Experience: Requires a high school diploma with 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Secretary II (5 positions - This discipline IS subject to the SCA): Handles differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals. Supervisor may assist secretary with special assignments. Duties include or are comparable to a)Screen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning office procedures; determine which requests should be handled by the supervisor, appropriate staff member or other offices, prepare and sign routine non-technical correspondence in own or supervisor's name; b)Schedule tentative appointments without prior clearance. Make arrangements for conferences and meetings and assemble established background materials as directed. May attend meetings and record and report on the proceedings; c)Review outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures; assure that proper clearances have been obtained, when needed; d)Collect information from the files or staff for routine inquiries on office program(s) or periodic reports, and refer non-routine requests to supervisor or staff; e) Explain to subordinate staff supervisor's requirements concerning office procedures, coordinate personnel and administrative forms for the office and forwards for processing. Experience: Requires a high school diploma with 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Computer Operator V (1 position - This discipline is subject to the SCA): Resolves a variety of difficult operating problems (e.g. making unusual equipment connections and rarely used equipment and channel configurations to direct processing through or around problems in equipment, circuits, or channels or reviewing test run requirements and developing unusual system configurations that will allow test programs to process without interfering with ongoing job requirements). In response to computer output instructions and error conditions or to avoid loss of information or to conserve computer time, operator deviates from standard procedures. Such actions may materially alter the computer unit's production plans. This operator may spend considerable time away from the control station providing technical assistance to lower level operators and assisting programmers, systems analysts, and subject matter specialists with resolution of problems. Experience: A minimum of zero to two (0-2) years successful work experience in the same position or related field in the last five (5) years. Graphic Artist (1 position - This discipline IS subject to the SCA): The Graphic Artist works with the courseware production team to design and develop graphic/visual effects used in courseware material. This position requires the use of specialized computer software to develop high quality computer illustrations, technical drawings, and animations supporting various media used within the training curriculum. The Graphic Artist is capable of using specialized hardware and/or software for video/audio capture and editing of multimedia presentations, incorporates principles of layout design throughout the courseware production process, and is responsible for quality control, review and revision of all aspects of graphics development. Experience: A minimum of zero to two (0-2) years successful work experience in the same position or related field in the last five (5) years. Engineering Technician VI (1 position - This discipline is subject to the SCA): Independently plans and accomplishes complete projects or studies of broad scope and complexity, or serves as an expert in a narrow aspect of a particular field of engineering, e.g., environmental factors affecting electronic engineering. Complexity of assignments typically requires considerable creativity and judgment to devise approaches to accomplish work, resolve design and operational problems, and make decisions in situations where standard engineering methods, procedures, and techniques may not be applicable. Supervisor or professional engineer provides advice on unusual or controversial problems or policy matters. Completed work is reviewed for compliance with overall project objectives. This worker may supervise or train and be assisted by lower level technicians, and performs, one or a combination of a)Prepares designs and specifications for various complex equipment or systems (e.g., a heating system in an office building, or new electronic components such as solid state devices for instrumentation equipment); b) Plans approach to solve design problems; conceives and recommends new design techniques; resolves design problems with contract personnel, and assures compatibility of design with other parts of the system; c)Designs and coordinates test set-ups and experiments to prove or disprove the feasibility of preliminary design; uses untried and untested measurement techniques; and improves the performance of the equipment. May advise equipment users on redesign to solve unique operational deficiencies; d) Plans approach and conducts various experiments to develop equipment or systems characterized by (a) difficult performance requirements because of conflicting attributes such as versatility, size, and ease of operation; or (b) unusual combination of techniques or components. Arranges for fabrication of pilot models and determines test procedures and design of special test equipment. Experience: A minimum of zero to two (0-2) years successful work experience in the same position or related field in the last five (5) years. Technical Writer II (1 position - This discipline is subject tot he SCA): Revises or writes material that is mostly standardized for reports, manuals, briefs, proposals, instruction books, catalogs, and related technical and administrative publications concerned with work methods and procedures, and installation, operation, and maintenance of machinery and other equipment. The incumbent receives assignment and technical information from a supervisor or senior writer, may be provided notes or manuals containing operating procedures and details, and may observe production, developmental or experimental activities to expand or verify the provided operating procedures and details. This worker accesses manufacturers' catalogs, drawings and other data relative to operation, maintenance, and service of equipment, may have access to blueprints, sketches, drawings, parts lists, specifications, mockups, and product samples to integrate and delineate technology, operating procedure, and production sequence and detail. This writer organizes material and completes writing assignment according to set standards regarding order, clarity, conciseness, style, and terminology, may maintain records and files of work and revisions, may select photographs, drawings, sketches, diagrams, and charts to illustrate material, assist in laying out material for publication, and arrange for typing, duplication and distribution of material. This writer may draft speeches, articles, and public or employee relations releases, or specialize in writing material regarding work methods and procedures. Experience: A minimum of zero to two (0-2) years successful work experience in the same position or related field in the last five (5) years. General Clerk I (1 position - This discipline IS subject to the SCA): This position follows clearly detailed specific procedures in completing several repetitive clerical steps performed in a prescribed or slightly varied sequence, such as coding and filing documents in an extensive alphabetical file; could involve simple posting to individual accounts, opening mail, calculating and posting charges to departmental accounts, operating basic office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, and minimal computer programs. Little or no subject-matter knowledge is required, but the clerk uses his or her own judgment in choosing the proper procedure for each task. Has knowledge of commonly used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Experience: Requires a high school diploma with 0-2 years of experience in the field or in a related area. Contract Support Specialist (2 positions - This discipline IS NOT subject to the SCA): Contract Close-out - The contractor will work to ensure timely contract close-out in the PBS contract writing system (Comprizon) and coordinate the close-out and the required deobligation of funds with PBS employees responsible for the PBS financial system (Pegasys). The contractor will use the CSuite-Pegasys Open Item Comparison list found on the Regional Procurement Officer's (RPO) Community of Practice to identify those contracts requiring action. The contractor will ensure that the contract documents provided by the divisions/Service Centers are complete and that the close-outs are performed in accordance with Federal Acquisition Regulations. The contractor will close out all contracts no later than 4 months after final payment. The contractor may work with contract specialist interns, providing technical assistance and guiding them through the close-out process. The contractor is also responsible for archiving closed contracts annually with the assistance of contract specialists. Contract administration - The contractor may be required to perform additional contract administration services including providing assistance in obtaining security clearances for contract employees, reviewing payrolls, monitoring performance and making payments. The contract may be required to use Comprizon to prepare purchase orders, solicitations, amendments, awards and modifications and ensure that the full range of purchasing data is entered into the system to track procurement activity. The contractor may be required to analyze offers received in response to solicitations or change orders or service contract wage increases, document the results of the analysis, and prepare the appropriate contract documentation. The contractor will perform miscellaneous administrative support tasks and/or special projects as required. Experience: A minimum of zero to two (0-2) years successful work experience in the same position or related field in the last five (5) years. Contract Specialist (1 position - This discipline IS NOT subject to the SCA): This scope of work (SOW) describes the requirements for contract administration support services as required by the U.S. General Services Administration (GSA), Public Buildings Service (PBS), New England Region, South Service Center. The South Service Center provides property management, realty services and acquisition services in support of federally owned and leased buildings within the states of Rhode Island, Connecticut and western Massachusetts. The Contractor shall perform pre- and post-award administrative functions in support of GSA/PBS contracting mission. Contract work will be performed under GSA/PBS construction, service, architect-engineer (AE), and utility contracts. Projects range in size from $25,000 to $2.5M. Support shall be provided directly to the GSA Contracting Officer responsible for the individual solicitation and/or contract. Experience: At a minimum, a bachelor's degree and five to eight (5-8) years of experience in the field or in a related area in the last eight (8) years. Security-Personnel Requirements. 1. Employees of the Contractor who may be engaged in the performance of work pursuant to the contract shall require a GSA/PBS HSPD-12 Security Clearance commensurate with the level of access to Classified Information. Contractor will not permit employees to handle or engage in work, unless such employees have on file with the GSA/PBS the required clearance authorizing them access to classified information. 2. Work under this contract will be performed only by U.S. citizens employed by the contractor. INSTRUCTION FOR RFI SUBMISSION: After review of the attached documentation, interested parties may submit a response in an electronic format only via email to phyllis.kelley@gsa.gov no later than November 14, 2011 3:00 pm EST. Electronic files should be in Microsoft Office Word 2007 or PDF format. All information should be UNCLASSIFIED material only. Respondents should include as part of their submission: a A synopsis of the company's capabilities to provide qualified administrative support personnel (limit 2 pages) b. DUNS Number c. Company Name d. Company Address e. Business size, SDVOSB, HUBZone, or Woman owned status, as validated via Central Contractor Registration (CCR). All offers must register on the CCR located at http://www.ccr.gov/index.asp. f. Company point of contact, phone and email address. g. Past work experience. If you have experience working with other Federal Agencies and/or commercial businesses of similar size and scope, please include agency and/or business name contract number (if applicable), amount and type of contract (e.g. FFP, T&M, Labor hour etc). Any company proprietary information must be marked as such, the RFI information should not exceed a total of 10 one-sided 8 1/2x11 pages, with one inch margins, and font no smaller than 12 point. SOLICITATION NUMBER: No solicitation exists at this time; therefore, do not request a copy of the solicitation. Response to this RFI is not a requirement for vendors to be able to propose a possible solicitation.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/GSA/PBS/1PMPODM/GS-01P-12-BW-D-0004/listing.html)
- Place of Performance
- Address: Various locations within the GSA/PBS New England Region., Boston, Massachusetts, 02222-1077, United States
- Zip Code: 02222-1077
- Zip Code: 02222-1077
- Record
- SN02616081-W 20111103/111101234517-5ea949fb6c6d578f220b857cd46f2c97 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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