Loren Data's SAM Daily™

FBO DAILY ISSUE OF NOVEMBER 05, 2011 FBO #3633
DOCUMENT

V -- Courier Service, Walla Walla Area Transportation of medical samples between VA Facilities and Lab facilities. - Attachment

Notice Date

11/3/2011
 

Notice Type

Attachment
 

NAICS

492110 — Couriers and Express Delivery Services
 

Contracting Office

VISN 20 Acquisition Division;US Department of Veterans Affairs;960 Broadway Ave Suite 460;Boise ID 83702
 

ZIP Code

83702
 

Solicitation Number

VA26012Q0102
 

Response Due

11/10/2011
 

Archive Date

11/20/2011
 

Point of Contact

Vincent Iazzetta
 

E-Mail Address

t.iazzetta2@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number, VA260-12-Q-0102, is issued as a Request for Quotation (RFQ). This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-43 effective August 2, 2010 and Veterans Affairs Acquisition Regulation Supplement (VAAR) current to January 7, 2010. The North American Industry Classification System (NAICS) Code for this acquisition is 492110, Size Standard: 1500 employees. This procurement is unrestricted. Statement of Work- Walla Walla, WA, 99362 VA Center, Courier Requirement Contact Information 1.Project Scope: Provide the necessary courier services to transport Laboratory Specimens, contaminated and clean supplies, linens and Pharmaceuticals to and from Community Based Outpatient Clinics (CBOC) in the following sites to Jonathan M. Wainwright Memorial Veterans Affairs Medical Center Pathology and Laboratory Service and Warehouse, Walla Walla WA. 2.The proposal must include cost for pick up and delivery round trip including dry ice, Laboratory specimens, contaminated and clean instruments, Pharmaceuticals (non-narcotic), mail in secured( locked bags), linens and clean supplies. 3.The contractor will be responsible for the following: a. Pick up of Laboratory Specimens, contaminated and clean instruments, Pharmaceuticals, mail and clean supplies from i.Yakima VA clinic (717 Fruitvale Blvd Yakima WA) ii. Richland VA clinic (625 Jadwin Avenue Suite 250 Richland WA) iii. Lewiston VA CBOC (1630 23rd Ave Suite 301 and 401 Lewiston Idaho 83501) iv. La Grande VA CBOC (202 12th St., La Grande Oregon 97850) v.Grangeville VA CBOC( 711 north Street, Grangeville, ID 83530) vi.Enterprise VA Tele-Health Clinic (401 NE 1st, Enterprise, Oregon 97828 vii.Morrow VA Tele-Health Clinic (Port of Morrow,2 Marine Street, Boardman, OR 97818 Returning to Jonathan M. Wainwright Memorial Veterans Affairs Medical Center (Walla Walla VA) Laboratory (Building 86 room 124) and Warehouse (Building 81) and returning supplies to the respective Clinics the following or prior to specimen pick up. b.Specimen pick up schedule is daily for all sites excluding Federal Holidays and on cancellation of Clinics with advanced notice from either the Walla Walla Core Lab or the Clinic managers. ? FEDERAL HOLIDAYS The Federal Government observes the following days as holidays. New Year's DayJanuary 1st * Martin Luther King's BirthdayThird Monday in January Washington's BirthdayThird Monday in February Memorial DayLast Monday in May Independence DayJuly 4th * Labor DayFirst Monday in September Columbus DaySecond Monday in October Veterans' DayNovember 11th * Thanksgiving DayFourth Thursday in November Christmas Day December 25th * *If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday. In addition to the days designated as holidays, the Government observes the following days: "Any other day designated by Federal Statute "Any other day designated by Executive Order "Any other day designated by the President's Proclamation c.Pick up times would be no earlier than 1pm at Yakima, 2:30 pm Richland clinics; Lewiston pickup would be no earlier than 2 pm. La Grande pickup would be no earlier than 2 pm. Enterprise pick up would be no earlier than 1:30 pm, Boardman pickup no earlier than 1 pm and Grangeville pick up would be no earlier than 12 pm. d.Delivery time to the Walla Walla VA Laboratory would be no later than 1630. e.Pick up of supplies for the return trip would be not later than 1620 from the Warehouse Bld 81 Walla Walla VA. f.The courier service will provide notification to the Walla Walla Laboratory manager or designee via telephone if there is to be a delay beyond the set delivery or pick up times. g.Specimens must be transported in conditions required to preserve specimen integrity. Accommodations must be made to transport Room Temperature, Refrigerated Temperature and Frozen specimens. Specimens must arrive in optimal conditions to ensure specimen viability and integrity. h.Frozen Specimens will be transported on Dry ice VA Walla Walla will provide dry ice for the courier or purchase price of 1 lb each day may be added to the contract. i.VA Walla Walla will provide a courier cooler/transport for the driver to use in transporting the specimens. It has separate compartments for Frozen, Refrigerated and Room Temperature specimens. The containers are engineered for safe storage within a "room temperature" condition for a short period of time j.All vehicles shall have heating and air conditioning to maintain a temperature between 65 and 85 degrees Fahrenheit. Vehicles shall not be left in extreme heat or cold while specimens, pharmaceuticals, and films are being transported. k.Specimens and other contaminated materials must be transported in separate areas of the transport vehicle from clean supplies to prevent contamination according to IATA regulations. l.Specimen and Item tracking will be provide via shipping manifest generated by VA Walla Walla and the Clinics to the locations for delivery. The manifest is signed by the driver and presented to the final destination of the run of the day. m.Courier service must provide written and/or electronic documentation of annual training of courier personnel in current IATA hazardous transport regulations to the Laboratory Manager at least yearly or on request. n.The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and Information system security as delineated in this contract.839.201 Contract clause for Information and Information Technology Security: The Contractor shall ensure the confidentiality of all patient information being transported and will be held liable in the event of breach of confidentiality. The contractor shall comply with the provisions of the Federal Privacy Act of 1974 (Public Law 93-579), the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1972 (Public Law 93-282), and the Drug Abuse Office and Treatment Act of 1972 (Public Law 93-255), and any other statutes regarding confidentiality of patient information. o.Contractor shall wear identification badge. p.The Contractor shall comply with all applicable laws, ordinances and regulations (Federal, state, city or otherwise) covering its operations under the contract q.Quality review will be ongoing (reviewed at least quarterly) and include late pick up or delivery time. Specimens arriving not within temperature specifications. Lost or damaged items. No more than 1 occurrence per month unless mitigating circumstances (road closure or extreme weather) will be allowed. Failure to provide the service (no pick up) will have no occurrences unless mitigating circumstances. r.Feedback will be provided to the service on quality review. s.Return Supplies must be held in secure temperature controlled storage until delivered to the CBOC. t.The contract to continue for 5 years with yearly renewal options and may be terminated with 30 day notice from either party. u.Cost to be + Fuel Surcharge (West Coast index on www.epa.gov ). v.Billing per contract to be monthly basis billed on the 15 of each month. w.Pathology and Laboratory Manager will act as Contracting Officer Technical Representative (COTR) for this contract. x.Contract to commence as soon as possible after December 19, 2011. Teresa Morrison M.T (ASCP) Laboratory Manager Price/Cost Schedule ITEM DESCRIPTION OF QTY UNIT UNIT AMOUNT NO. SUPPLIES/SVCS PRICE 0001 1.00 JB ___________________ ____________________ COURIER SERVICE per Statement of Work Courier services for pick up of specimens from VA CBOCs and delivery to Walla Walla VA laboratory 0002 1.00 JB ___________________ ____________________ Option Year One 0003 1.00 JB ___________________ ____________________ Option Year Two ____________________ GRAND TOTAL --- ==================== _ Service Contract Act Applies++++ WD 05-2569 (Rev.-13) was first posted on www.wdol.gov on 06/17/2011? FOB point is Destination (The Contractor is responsible for all freight and travel charges): Department of Veterans Affairs, Walla Walla VA Medical Center, 77 Wainwright, Walla Walla, WA, 99362, Attn: Teresa Morrison, Laboratory Manager. Period of performance is 20 December 2011 through 30 September 2012. Full text version of the clauses and provisions can be viewed at: http://www1.va.gov/oamm/oa/ars/policyreg/index.cfm. The resulting firm fixed price award will incorporate the requirements of the clause at FAR 52.212-4, Contract Terms and Conditions--Commercial Items (Jun 2010). Addenda to FAR 52.212-4: FAR 52.224-1 Privacy Act Notification (Apr 1984), FAR 52.224-2 Privacy Act (Apr 1984), FAR 52.247-34 F.O.B. Destination (Nov 1991), VAAR 852.203-70 Commercial Advertising (Jan 2008), VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources (Interim - October 2008). The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (July 2010),for the purposes of this document, the following blocks in paragraph (b) are considered checked: C.1 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAY 2011) C.2 52.216-1 TYPE OF CONTRACT (APR 1984) C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) C.5 52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997) C.6 52.232-18 AVAILABILITY OF FUNDS (APR 1984) C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) C.8 SUPPLEMENTAL INSURANCE REQUIREMENTS C.9 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) C.10 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) C.11 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) C.12 VAAR 852.273-75 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES (Interim - October 2008) C.13 VAAR 852.273-76 ELECTRONIC INVOICE SUBMISSION (Interim - October 2008) The provision at FAR 52.212-1, Instructions to Offeror--Commercial Items (June 2008), applies to this solicitation. Addenda to FAR 52.212-1 are as follows: The provision at FAR 52.212-2, Evaluation--Commercial Items (Jan 1999) applies to this solicitation. The following factors shall be used to evaluate quotes: Technical Capability to Brand Name or Equal, Past Performance, and, Price. Technical and past performance, when combined, is equal to cost or price. The provision at FAR 52.212-3, Offeror Representations and Certification--Commercial Items (Aug 2009), applies to this solicitation. The contractor shall return a completed copy of this provision with its offer. A copy of the provision may be attained from http://www.arnet.gov/far/ or completed at https://orca.bpn.gov/. As of October 1, 2003, all Contractors, both large and small, are required to register in the Central Contractor Registration (CCR) database before an award. Contractors are responsible for the accuracy of information added to CCR. To register, go to http://www.ccr.gov/. Quotations must be submitted in the format outlined in paragraph (b) of FAR 52.212-1. Quotations are due by November 10, 2011, 5 PM Eastern Time. The assigned Contracting Officer is Vincent Iazzetta. Quotations can be emailed to: Vincent.iazzetta2@va.gov. Quotation shall be marked with the Request for Quote number VA260-12-Q-0102. Oral quotes will not be accepted.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BoVAMC531/BoVAMC531/VA26012Q0102/listing.html)
 

Document(s)

Attachment
 

File Name: VA260-12-Q-0102 VA260-12-Q-0102_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=270162&FileName=VA260-12-Q-0102-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=270162&FileName=VA260-12-Q-0102-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN02617848-W 20111105/111103234539-0b40b9f4ce911a49ddaa60ccf5aacbf0 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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